Commission Minutes

OFFICIAL
MARCH 12, 2012, 22nd DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:32 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

Taney County resident Bob Schanz went before the Commission to comment on debris to be
dumped at the transfer station at no charge, looting in Branson and nepotism within the
Developmental Connections Board.

CALL TO ORDER

Presiding Commissioner Houseman called the March 12, 2012 meeting to order at 9:00 a.m.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve previous meeting minutes with corrections and
additions dated February 23, 27, March 1, 5 and 8, 2012. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable, journal entries and transfers as
follows. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).
 MONTHLY BUDGET REPORT

Auditor Rick Findley asked the Commission if they had any questions regarding the Monthly
Budget Report. He mentioned the transfer station, cash flow for 911 and the Maintenance
budget, which was higher due to issues related to the Jail.

RESPONSE TO THE TANEY COUNTY TIMES STORM DEBRIS ARTICLE

Commissioner Strahan stated after a Storm Debris article came out in the Taney County Times
he went through the audio of the Commission Minutes to address inconsistencies within the
article. Commissioner Strahan publically reviewed the areas of concern.

Commissioner Houseman had no comment until this article had been read on public radio. It
was his opinion the article needed to be addressed by Legal Counsel.

DEVELOPMENTAL DISABILITY AWARENESS PROCLAMATION

Mr. Pete Breting with Developmental Connections went before the Commission. The month of
March was Developmental Disabilities Awareness month. Casper Mann, Michael Droy and
Jennifer Bendal, Chapter Treasurer went before the Commission to represent their Chapter which
met monthly. A bake sale fundraiser, with proceeds going to the Red Cross, would be held at the
Tantone thrift shop March 31 between 10 a.m. and 2 p.m.

Commissioner Houseman read the proclamation. Commissioner Strafuss moved to approve the
Developmental Disabilities Awareness Proclamation. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

The Commission signed the proclamation. Casper Mann thanked the Commission for taking
time to hear the Chapter representatives and to sign the proclamation.
 DISASTER RECOVERY JOBS PROGRAM OPT OUT LETTER

Randy Haes of Road and Bridge went before the Commission to discuss the Disaster Relief
Program brought about by last spring’s flooding. The job program was utilized to remove
flooding debris and there was no need for an extension.

Commissioner Strafuss moved to approve the Disaster Recovery Jobs Program Opt-Out Letter.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

SUMMER BOE PLANNING WORK SESSION

County Clerk Donna Neeley and Assessor James Strahan went before the Commission to discuss
scheduling of the BOE calendar. Commissioner Houseman asked for the statutory first date.
Ms. Neeley thought it was the first Monday in July. Donna Neeley stated as the Clerk’s Office
was setting up for election the following week that it be left open. Discussion ensued.
Commissioner Houseman stated the Commission needed to know how many days were going to
be needed. Commissioner Strafuss suggested longer days versus quantity of days. Discussion
ensued. Donna would like to research how the state handled the Joplin Tornado. Discussion
would be reposted.

STAFF DEPARTMENTAL UPDATE – ROAD AND BRIDGE

Randy Haes, Harlan Collins, David Stottle and Devon Huff went before the Commission to
provide a Road and Bridge update. Mr. Haes stated we received culverts and would schedule.

Commissioner Strafuss exited the meeting at 9:48 a.m.

A culvert would be put in at Gunnison next week as well as work on K Hwy. Road and Bridge
was going back into the normal work process.

Commissioner Strahan asked about availability of grinder tubs for stumps. Mr. Haes planned on
having that information this afternoon. Boys Camp Road was discussed. The Commission
thanked the Road and Bridge crew for their disaster work.

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) and (12). Commissioner Houseman seconded the motion. The motion passed by roll call
vote: Houseman (aye), Strahan (aye), and Strafuss (absent).

EXECUTIVE SESSION
10:01 AM

Commissioner Strafuss entered the meeting at 11:00 a.m.
See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
1:05 PM

STORM UPDATE

Melissa Duckworth of Emergency Management and Randy Haes with Road and Bridge went
before the Commission to provide an update on the Storm results. Ms. Duckworth stated 34
properties were determined destroyed (permanently uninhabitable) by FEMA; 14 properties with
major damage, 81 properties with minor damage, and another 26 properties affected in some way
for a total of 155 properties. In all, 200 properties were visited. The Multi Agency Resource had
closed the physical location, but if people need help they could call the hotline at 866-206-0256
for owners as well as renters. Donations would be handled at the Tri-Lakes Center. AmeriCorps
will hand over volunteer process to area churches with First Presbyterian Church in Branson as
the location Tom Wilcox, First Presbyterian Church will head the Tri Lakes Volunteer
Reception Center, open at their Youth Building, which was a new location on Pacific Street to
take place by the end of the week. 4000+ volunteer hours were logged, with the biggest
challenge being gas prices. The long term recovery committee will be meeting on Monday. The
Commission directed Melissa to have the toll free hotline number posted on the front page of the
County Web Site.

Randy Haes stated crews had made an initial round to all damaged sites but debris was still on
right-of-ways. Tree stumps were the biggest problem. Piles at Shoals Park Bend had been burnt,
and debris being brought in was light. He had made contacts for a stump grinder but didn’t have
a cost at this time. Discussion ensued.

Commissioner Strahan asked if there would be a ravine to haul and dump the stumps.
Commissioner Houseman asked what kind of undertaking would stump removal be and was
waiting on a call from USDA for additional funds. Commissioner Strahan suggested an ad be
placed with news media for a location in the Mount Branson and T Highway area for residents to
take stumps. Commissioner Houseman said the County needed to contact the City of Branson
and work in concert with them, needed to know tub grinder costs prior to action and work with
press getting word out for locations to dump stumps.

David Stottle talked to Springfield’s Transfer Station and said they couldn’t handle our debris.
Commissioner Strahan said safety was an issue if the transfer station gets too busy.

Devon Huff said 14 stumps were on the property and needed to be pushed back away from the
road. Discussion would be re-posted on Thursday.
 APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve payroll as follows:

PAYROLL DATE: March 16, 2012
GCR: 112928 - 112948
RB: 112907 – 112922
AF: 112923 - 112925
TS: 112926 - 112927
911: NONE
Manual Warrants: 5595 - 5596
Accounts Payable: 328286 - 328304

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

APPROVAL OF ACCOUNTS PAYABLE

Commissioner Strafuss moved to approve previously held check 328161. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

AGENDA REQUESTS REVIEW

The Commission met with Nikki Lawrence to review agenda requests.

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
1:43 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
4:41 PM
 RECONVENED
4:45 PM

Commissioner Strahan exited the meeting at 3:45 p.m.

Commissioner Strafuss moved to approve accounts payable check 328259. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (absent)
and Strafuss (aye).

RECESS
4:46 PM

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.