Commission Minutes

OFFICIAL
FEBRUARY 27, 2012, 17th DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

Mr. Chuck Pennel went before the Commission to address an article in the newspaper regarding
the State Audit. He asked the Commission to consider having a representative come to Taney
County rather than going to Jefferson City for that discussion to allow citizen participation.

William Cummings of Kissee Mills went before the Commission to address flooding of
Castlerock Drive flooding, alternative routes and road elevation for the five houses and two
properties affected.

Mr. Jess Coker, a Taney County property owner addressed duplexes being taxed as
condominiums.

Ron Herschend of Branson went before the Commission regarding a prior year lawsuit on Casey
Road.

RECESS
8:53 AM

CALL TO ORDER

Presiding Commissioner Houseman called the February 27, 2012 meeting to order at 9:00 a.m.

PRAYER

Human Resource Director Linda Sorenson led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.
 PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve the minutes of 2/16 and 2/21/2012 with changes and
corrections. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable, journal entries and transfers as
follows. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye). There were no Journal Entries or Transfers.
 INTERGOVERNMENTAL FUNDING AGREEMENTS

Commissioner Strafuss moved to approve an intergovernmental agreement between Taney
County and the Taney County Sewer District for Short Creek Gravity Sewer Alternative
Feasibility Study and Short Creek Waste Water Treatment Plant Feasibility Study.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

GLASS RECYCLING AGREEMENT

Commissioner Strahan moved to approve a Glass Recycling Agreement between City of
Branson, Taney County and Ripple Glass. Commissioner Strafuss seconded for discussion.
There was a question in what was meant by type of County was requested. The change would be
made prior to signing. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

ROUTE 76 & T HWY

The Commission questioned whether to proceed after the bid was higher than anticipated on a
bid for improvements on Route 76 and T Highway. Commissioner Strahan discussed the issue
with MODot. Discussion ensued. Commissioner Strafuss moved to postpone discussion to a
definite time of 10:30 a.m. Commissioner Strahan seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

WORK RELATED INJURY OR ILLNESS POLICY

A sentence was added to the document. Commissioner Strafuss moved to approve the changes
in the work related injury or illness policy. Commissioner Strahan seconded the motion for
discussion. Commissioner Houseman stated since the new policy adoption this was an
amendment. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

RECESS
9:17 AM

RECONVENED
9:30 AM

BID PROCEDURE – DODGE & JEEP POLICE VEHICLES

Purchasing Agent Ron Erickson and Sheriff Jimmie Russell went before the Commission to
recommend bid be awarded. The first bid 201201-164 was for a Charger. After reviewing the
state bid and other bids, Tri-Lakes received the recommendation. Commissioner Strahan moved
to award Tri-Lakes the Charger bid as recommended. Commissioner Strafuss seconded the
motion. Mr. Erickson said included in the bid was a statement that the County was not subject to
a certain quantity. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).
The second bid 201201-165 was for a Jeep. Although one bid was $1,000 lower for the Jeep, the
Sheriff recommended Tri-Lakes be awarded the bid as it was a closer location for service.
Commissioner Strafuss moved to award the 3.6 liter Jeep Grand Cherokee bid to Tri-Lakes
Motor as per recommendation by Sheriff. It comes with the knowledge that Tri-Lakes Motor
was closer than Independence for service. Commissioner Strahan seconded the motion for
discussion. Ron Erickson stated there was not a stipulation to quantity. The motion passed by
vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

RECESS
9:37 AM

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021(3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
9:50 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
10:44 AM

STAFF DEPARTMENTAL UPDATE – ROAD AND BRIDGE

Randy Haes went before the Commission. Ron Erickson joined the discussion of the
Protem/Cedar Creek Bridge. Commissioner Strahan asked for a total cost. Randy Haes stated
the total cost would be $130,000, of which $10,000 would be paid by FEMA. Commissioner
Strahan stated tanker cars were sold 6 to 10 feet tall and could be used at a smaller cost to the
County. Realignment was designed for a 50 year flood event. Using the tanker cars would allow
the same amount of water flow. Commissioner Strafuss said this was a capital improvement and
we need to move forward. Discussion ensued. Commissioner Strahan moved to approve
funding for the bridge. Commissioner Strafuss seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

The Highway 76 & T Highway project was discussed. Bids were higher with one respondent.
MODot agreed with the 50/50 split even if a there was a cost overrun. The bid versus the
anticipated budgeted amount was discussed.
Commissioner Strahan moved to accept the quote for repairs of State Highway 76 and T
Highway as presented for 50/50 cost share with MODot, based upon it being a top priority of the
Taney County Transportation Advisory Board and safety factors. Commissioner Strafuss
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

Castlerock Drive and Church Camp road were discussed as highly susceptible to flooding. Road
elevation of five feet would be needed. Commissioner Strafuss asked if it were raised six feet
could it be done before May 1. Randy Haes said if other work was delayed it could be done.
The Commission directed Randy Haes to check into it and report back to them.

There were 17 roads with pending road petitions. Commissioner Strahan wanted to take care of
existing problems and know the cost on those prior to additional petitions. Randy Haes gave the
Commission the existing written policy for road petitions. Discussion ensued.

DIRT AGREEMENT

Randy Haes brought a Dirt Agreement with Doug Hirsh before the Commission. Commissioner
Strafuss moved to enter into a fill dirt agreement between Doug Hirsh and Taney County.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Strafuss moved to enter into a Dirt Agreement between Doyan Booth and Taney
County. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021(3)

Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021 (3).
Commissioner Strafuss seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION
11:18 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
11:40 AM
 APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve payroll. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

AGENDA REQUESTS REVIEW (COMMISSION CONFERENCE ROOM)

Nikki Lawrence went before the Commission to review agenda requests.

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
1:19 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
4:05 PM

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.