Commission Minutes

OFFICIAL
FEBRUARY 16, 2012, 14th DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:04 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

STAFF DEPARTMENTAL MEETING – ROAD & BRIDGE

Randy Haes, Harlan Collins, Devon Huff and David Stottle with Road & Bridge met with the
County Commission. Subjects of discussion were: Grading of out-granted roads on K-Dock,
winter storm work, schedule of chip and seal work. Lakeshore Drive culvert work would be
scheduled. Commissioner Strahan and Commissioner Strafuss would look at the roads in the
Savannah Place subdivision. Drainage issue on Trinity was discussed. The tree line on
Burmingham Road to the new fair ground was discussed. As shop lights were needed, Road and
Bridge was directed to work with maintenance to order shop lights.

EXECUTIVE – PERSONNEL PER SECTION 610.021(3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION
8:30 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
9:10 AM

RECONVENED
9:15 AM

BID PROCEDURE – JAIL SHOWERS IMPROVEMENT,
RADIO EQUIPMENT & STEEL CULVERTS

Ron Erickson met with the County Commission to open bids for Jail Shower Improvement. The
single bid opened from Kimberling City Plumbing was in the amount of $10,900. Discussion
ensued. Commissioner Strahan moved to move to postpone discussion to a definite time of 1:15
p.m. next Tuesday. Commissioner Strafuss seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye). Kent Bruso with Kimberling City and
Branson Plumbing Companies spoke regarding the bid and his proposal.

Ron Erickson presented three responses received for steel culverts, bid #201201-160. The first
submission was from Metal Culverts, Inc. which did not include a total cost, but individual
prices. The second submission was from West Pipe Company at a total cost of $17,777.00. The
third submission was from VBrock with a total cost of $16,819.80.

Commissioner Strafuss moved to postpone Steel Culvert bid awards to a definite time of 1:00
p.m. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

Ron Erickson opened one response received for radio equipment, bid#201202-166 from RCS
Radio Communications Specialists at a cost of $11,790.85.

Commissioner Strahan moved to award the radio equipment bid to Radio Communications
Specialists. Commissioner Strafuss seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

ROAD AND BRIDGE (CONTINUED)

Commissioner Strahan moved to approve the dirt agreement with Bill Daniels. Commissioner
Strafuss seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).
 AGENDA REQUEST REVIEW

The Commission met with Nikki Lawrence to review agenda requests.

CLAIMS PROCEDURE DISCUSSION

Linda Sorensen and Dixie Wagner with Human Resources and Tim Connell with Connell
Insurance met with the County Commission regarding claims procedures. Discussion ensued.

Commissioner Strahan moved to adopt the work related injury or illness policy to the handbook.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

PLANNING & ZONING WORK SESSION

Bob Atchley with Planning and Zoning and Shawn Pingleton Chairman of the Planning
Commission Board met with the County Commission to discuss amended planning and zoning
guidance codes. The next Planning & Zoning annual meeting and public hearing would be
Tuesday, February 21 at 6 p.m.

Commissioner Strahan stated that he wanted the Planning & Zoning document presented to the
public to be a customer friendly code book. Mr. Pingleton asked the County Commission to
send Planning & Zoning the requests that need to be addressed in writing so the requests could
be worked on. Zero Lot Line allowance was discussed. The Commission requested changes in
the Planning and Zoning Code book were discussed. Easement requirements were discussed.

PROCUREMENT CARD POLICY

Changes made by Joanne Jasper, at the suggestion of the Commission were read and discussed.
Commissioner Strafuss moved to postpone to a definite time of 1 p.m. procurement card policy.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Strafuss exited the meeting at 11:05 a.m.

PLANNING & ZONING WORK SESSION (CONTINUED)

Discussion continued with road standards, road easements and subdivisions. Duplex discussion
continued. State and EPA regulations were discussed. Continued discussions would be re-
posted.

RECESS
11:38 AM

RECONVENED
1:02 PM
 BID PROCEDURE – STEEL CULVERTS

Ron Erickson went before the Commission to give a recommendation on bids opened this
morning. In agreement with Randy Haes, Mr. Erickson proposed to award VBrock Sales, LLC
the bid $16,818.80. Metal Culverts Inc. cost was $17,151.40 and West Pipe Company
17,772.30. Commissioner Strahan moved to award VBrock the steel culvert bid, #201201-163.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

PROCUREMENT CARD POLICY

With the changes made last Monday, Commissioner Strafuss moved to approve the Procurement
Card Policy as presented. Commissioner Strahan seconded the motion. Commissioner
Houseman stated as work continued the Commission had the ability to amend the policy at a
later date. Commissioner Strafuss directed Joanna to give the policy to elected officials and
department heads. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye). The last page of the policy included an acknowledgement and summary document to be
returned to the Auditor’s Office within 7 days.

EXECUTIVE SESSION – LEGAL UPDATE
PER SECTIONS 610.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION
1:10 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
5:40 PM

The minutes were taken by Angelia Edwards, Deputy Clerk and typed by Lyn Wieneke, Deputy
Clerk.