Commission Minutes

OFFICIAL MINUTES
FEBRUARY 13, 2012, 13th DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:32 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY

The County Commission met to review previous meeting minutes and accounts payable.

CALL TO ORDER

Presiding Commissioner Houseman called the February 13, 2012 meeting to order at 9:02 a.m.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PUBLIC COMMENT

Dave Faucett South West Missouri Counsel of Governments went before the Commission
regarding the Taney County Hazard Mitigation plan requirement for the grant program. Mr.
Fausett brought a Memorandum of Agreement for Commission consideration as the 2005 plan
had expired.

County Clerk Donna Neeley went before the Commission regarding the February Presidential
Preference Primary. She encouraged the Commission to hold a Library Board election during a
county funded election, such as August or November.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve the 2/6 and 2/7/2012 meeting minutes with changes.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (abstain)
due to absence on those dates, Strahan (aye) and Strafuss (aye).
Commissioner Strahan moved to approve 1/26/2012 minutes with changes and corrections.
Commissioner Houseman seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (abstain) due to absence on that date.

ACCOUNTS PAYABLE/ JOURNAL ENTRIES/TRANSFERS

Donna Neeley stated disbursements of the Flood Control and National Forest had not gone
through Accounts Payable in prior years.

Commissioner Houseman asked John Soutee a question regarding a reimbursement to the Sewer
District. The Commission requested John Soutee provide specific documentation as to what
submitted invoices were for. Discussion ensued.

The National Forest Receipts and Flood Control Monies were discussed.

Commissioner Strafuss moved to accept the report of Forest Receipts distribution and Flood
Control distribution as presented by Donna Neeley, warrants 5579 and 5580. Commissioner
Strahan seconded the motion for discussion. Commissioner Strahan asked if there was a
stipulation such as with the title III monies. Donna Neeley said no, only that the disbursement
was done by the Commission. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

Commissioner Strafuss moved to approve accounts payables as follows. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).
 MONTHLY BUDGET REPORT

Auditor Rick Findley went before the Commission with the Monthly Budget Report. He
mentioned the numbers looked good with the exception of the transfer station. Commissioner
Houseman asked if in the past funds from GCR had been put into the Transfer Station Fund.
Rick Findley said no. When he reviewed expenses by department he noted the Building and
Grounds department was at 47% due to the EPM payment.

2011 FINANCIAL STATEMENT

County Clerk Donna Neeley gave the Commission a copy of the 2011 Financial Statement.
Information was provided by the Auditor’s, collector and UMB bank. Discussion ensued
regarding Sewer and Judicial Facility indebtedness. Ms. Neeley stated fund balances were
reviewed by the Auditor but not the Treasurer. Commissioner Strafuss stated the delinquent
taxes spiked for 2010.

Commissioner Strafuss moved to accept the financial statement as presented by Donna Neeley
for 2011. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).
 PROCUREMENT CARD POLICY

The Procurement Card Policy was submitted by Joanna Jasper last fall with changes by Auditor’s
Office. No other changes were included. Credit limits were discussed. New Card requests were
discussed.

Commissioner Strafuss moved to postpone policy discussion until 11 a.m. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

TRANSFER OF COUNTY VEHICLES

Commissioner Strafuss moved to transfer county vehicles to Taney County Regional Sewer
District as per the intergovernmental agreement. Commissioner Strahan seconded the motion for
discussion. Commissioner Strahan requested the intergovernmental agreement be included in the
minutes. Commissioner Strafuss stated this was only a title transfer. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

COMMUNITY INVOLVEMENT ACTIVITIES DISCUSSION

The Commission discussed Community Involvement Activities and a liaison for activities and
reporting to improve communication. Commissioner Strafuss supported more involvement.
Commissioner Strahan said he attends as many meeting as possible but also had an obligation to
family and friends. Discussion ensued regarding a Commission contact person. Commissioner
Strahan stated decisions still needed made by the Commission. Further discussion would be
reposted.

APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve payroll. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

OFFICE UPDATE
EXECUTIVE SESSION – PER SECTION 610.021(1), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (3)
and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
10:08 AM

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).
 OUT OF EXECUTIVE
12:01 PM

During the Executive Session, the following motion was made:

Commissioner Strafuss moved to approve the Memorandum of Understanding between Taney
County, SWMCOG and SEMA. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.