Commission Minutes
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Commission Minutes
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OFFICIAL MINUTES
JANUARY 23, 2012, 8th DAY OF
THE JANUARY ADJOURN TERM
The County Commission met in the Commission Hearing Room at 8:36 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:
PRELIMINARY STUDY MEETING
The County Commission met to review previous meeting minutes and accounts payable.
PUBLIC COMMENT
There were no public comments.
CALL TO ORDER
Presiding Commissioner Houseman called the January 23, 2012 meeting to order at 9:00 a.m.
with all members present.
PRAYER
Auditor Rick Findley led the prayer.
PLEDGE OF ALLEGIANCE
Commissioner Strahan led the Pledge of Allegiance.
PREVIOUS MEETING MINUTES – 1/3, 1/4, 1/5, 1/9, 1/11, 1/12 and 1/19/2012
Commissioner Strafuss moved to approve the minutes of 1/3, 1/4, 1/5, 1/9, 1/11, 1/12 and
1/19/2012 with changes and corrections. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
ACCOUNTS PAYABLE/ JOURNAL ENTRIES/TRANSFERS
As there was no accounts payable, Commissioner Strafuss moved to approve the transfer from
Prosecuting Attorney Bad Check fund to General County Revenue. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).
TREASURER’S SEMI ANNUAL REPORT
Treasurer Helen Soutee presented the Commission with her Semi Annual Report. Commissioner
Strafuss moved to accept the Semi Annual Treasurer’s Report as presented:
Commissioner Strahan seconded the motion for discussion. Discussion ensued regarding
Certificates of Deposit. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).
RECORDS DESTRUCTION
Helen Soutee went before the Commission to submit to the County Clerk for disposal 2007 –
2009 records. Commissioner Strafuss moved to accept treasurer report for destruction of public
records for 2007 and 2008.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
Assessor James Strahan went before the Commission to request approval to destroy 2006
personal property forms, which had been scanned into the system. Commissioner Strafuss
moved to approve record destruction for 2006 personal property as presented.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
COUNTY BOARD APPOINTMENTS
Commissioner Strahan moved to approve Ronnie Melton to the vacancy Scott Township of the
Planning and Zoning board. Commissioner Houseman seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye) and Strafuss (nay).
The Commission directed Jillian to review terms to expire for the Board of Adjustments.
Additional appointments were postponed until Thursday.
APPROVAL OF EXECUTIVE SESSION MINUTES
Commissioner Strafuss moved to approve the executive session minutes labeled exhibit A with
the exception of May 31, 2011:
Commissioner Strahan seconded the motion for discussion. The May 31, 2011 session was being
reviewed by legal counsel. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).
911 RALLY UPDATE
Commissioner Houseman gave an update from the 911 Rally the Commission attended. The 911
Executive Administrator’s Report was yet available. No vote would be taken this year in the
legislature regarding 911.
PROCUREMENT CARD POLICY
The intent of the Procurement Card Policy was to clarify usage of the procurement cards.
Discussion ensued regarding elected official feedback and the time the Auditor’s office has to
review documentation which was to be included with the card invoice. Auditor Rick Findley
stated a penalty would be charged if the bills are not paid timely. Suspension of cards was
discussed. The Commission asked Rick Findley to review the policy and incorporate
reinstatement of the procurement card into the policy. Card usage was discussed. Additional
discussion would be posted next Monday.
Commissioner Strafuss exited the meeting at 9:52 a.m.
RECESS
9:52 AM
EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021(3)
Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021(3).
Commissioner Houseman seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).
EXECUTIVE SESSION
10:27 AM
See Executive Session Minutes for actions, if any.
Commissioner Strahan moved to go out of Executive Session. Commissioner Houseman
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).
OUT OF EXECUTIVE
12:00 PM
AGENDA REQUESTS REVIEW (COMMISSION CONFERENCE ROOM)
The Commission met with Nikki Lawrence to review agenda requests.
EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021(1), (2), (3) & (12)
(COMMISSION CONFERENCE ROOM)
Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) and (12). Commissioner Houseman seconded the motion. The motion passed by roll call
vote: Houseman (aye), Strahan (aye), and Strafuss (absent).
EXECUTIVE SESSION
1:19 PM
See Executive Session Minutes for actions, if any.
Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).
ADJOURNED
4:30 PM
The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.
Commission Minutes
The original county PDF remains the downloadable record artifact and the printable source document.