Commission Minutes

OFFICIAL MINUTES
JANUARY 19, 2012, 7th DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:23 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

APPROVAL OF ACCOUNTS PAYABLE

Commissioner Strafuss moved to postpone Accounts Payable to a definite time of 10:00 a.m.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

INTERDEPARTMENTAL AGREEMENT REGARDING PROSECUTOR FEES FUND

The Commission had an interdepartmental agreement between Taney County Commission and
the Taney County Prosecutor, which was reviewed by legal counsel, allowing the Prosecuting
Attorney to use the bad check fund for employee salaries. Commissioner Strafuss moved to
approve the interdepartmental agreement. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

TANEY COUNTY AMBULANCE DISTRICT

Commissioner Strafuss moved to postpone to a definite time of 10 a.m. the Taney County
Ambulance District discussion. Commissioner Strahan seconded the motion for discussion.
Commissioner Houseman stated it was being postponed due to audio technical difficulties
earlier. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ANIMAL CONTROL

Mr. Berry of the Taney County Health Department went before the Commission to discuss
animal control. Mr. Berry stated the meeting was due to animal control contractual
arrangements.

EXECUTIVE SESSION – LITIGATION AND CONTRACTS
PER SECTION 610.021(1) & (12)

Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021(1) and
(12). Commissioner Strafuss seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
8:30 AM
See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).
OUT OF EXECUTIVE
9:05 AM

RECONVENED
9:20 AM

AGENDA REQUESTS REVIEW

Nikki Lawrence met with the Commission to review agenda requests.

COUNTY BOARD APPOINTMENTS

County Board appointments would be reposted on Monday.

COMMISSION LEGAL DESCRIPTION

Donna Neeley went before the Commission to give an estimated cost of $1,535.09 for a legal
description of Commission and Ambulance Districts. Discussion ensued. The Commission
asked Donna Neeley to ask the ambulance district if they would pay a share in the cost of the
legal descriptions.

INSURANCE CLAIMS PROCEDURES

Linda Sorenson, Dixie Wagner, of Human Resources and Mr. Tim Connell with Connell
Insurance went before the Commission to discuss insurance claim procedures. Mr. Connell
explained the workman’s compensation procedure and the property and liability procedure. Mr.
Connell stated a policy could be written to be followed to simplify the process. Dixie Wagner
asked who would handle liability. Mr. Connell explained one person usually would coordinate
the entire procedure. Discussion ensued. Linda Sorenson would be the person who would
coordinate. Linda Sorenson stated in-house workman’s comp process needed to be expedited.
Discussion ensued.

COUNTY BOARD APPOINTMENTS

Max Lytle with Developmental Connections went before the commission regarding the three SB-
40 board appointments. The Commission would look into that, but they were sure Board
appointments had been made.
 STAFF DEPARTMENTAL UPDATE – ROAD AND BRIDGE

Randy Haes, Harlan Collins, Devon Huff, and David Stottle went before the Commission to
update on Road and Bridge progress.

A citizen who gave property for County right-of-way at Coon Creek requested maintenance.
Commissioner Strahan said property right-of-way was given only if it were maintained.
Discussion ensued regarding fiberglass cones or curbing. The capacity at the bridges at Forsyth
and Coon Creek were discussed.

Hazmat endorsed employees were discussed. The Commission requested Randy Haes give them
the number of employees and move forward. A curb and guttering document was reviewed.
Topics discussed were as follows: on-call personnel, culvert bids, chain saw purchases,
Birmingham Road right-of-way, Friend Road signage, Illinois Road.

Devon asked with the new email system, would phones be used to keep up with. Commissioner
Strafuss said new phones needed to be issued to allow certain employees to access email.

David Stottle said an electric meter at the salt shed would be taken out.

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
10:33 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).
OUT OF EXECUTIVE
1:59 AM

COMPUTERIZED TEMPERATURE CONTROL UPDATE

Jim Johnson, Senior Engineer of EPM went before the Commission and explained the progress
of the Computerized Temperature control. Mr. Johnson enlightened the Commission of potential
issues to be resolved, and said the Maintenance department had done a great job helping. Jim
Johnson stated space heaters used affect sensors, which affected the cooling system and the use
needed to be eliminated. The Commission directed Renee Brusca to educate department heads
of the cause and effect of the situation to resolve the issue. Discussion ensued.
Mr. Johnson stated he needed utility bills to start monitoring the savings. Commissioner Strafuss
asked Renee Brusca if there were any concerns. Ms. Brusca stated the Sheriff was concerned as
it was hot in dispatch. Commissioner Strahan asked Renee Brusca to document comments and
concerns relating to the computerized temperature control system.

RECESS
2:18 PM

RECONVENED
2:36 PM

2012 BUDGET FOLLOW-UP

Auditor Rick Findley addressed the Commission regarding the 2012 budget. Mileage was
discussed. Commissioner Houseman asked if IRS rules regarded meals required an overnight
stay to pay for one meal. Mr. Findley said that was correct. Mr. Findley was entering the
budgeted numbers into Mas 90 individually. Issues found by Rick Findley were in account 129,
central mail room line had an increase of $250, due to a summing issue and account 400, line 10-
021 was not being included.

The Commission called Sherriff Jimmie Russell regarding the CODY annual maintenance fee
excluded from his budget. The Sherriff stated CODY proposed going until August 2012 at no
cost and August 2012 to December 2012 at a cost of $20,423.15; with an annual maintenance fee
of $49,015.59 thereafter. Commissioner Houseman said as that was not placed in the 2012
budget, it needed to be paid out of the contingency fund.

Paper usage and billing was discussed.

APPROVAL OF ACCOUNTS PAYABLE

Commissioner Strafuss moved to approve accounts payables as follows:
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
 EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
2:55 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
4:55 PM

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.