Commission Minutes

OFFICIAL MINUTES
DECEMBER 29, 2011, 33rd DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:53 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

AGENDA REQUESTS REVIEW

Jillian Rulon met with the Commission to review agenda requests.

INTERGOVERNMENTAL AGREEMENTS REGARDING
HOUSING OF INMATES

Commissioner Strafuss moved to enter into Intergovernmental Agreements for the Housing of
Inmates with Merriam Woods, Reed Springs, and Douglas County.
Commissioner Strahan seconded the motion for discussion. Commissioner Strahan questioned
whether the County had intergovernmental agreements with cities and/or villages outside of the
county as Reeds Spring was in another county. Discussion ensued. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

COURT ORDERS & ABATEMENTS

Assessor James Strahan and Deputy Clerk Cristy Smith went before the Commission to discuss
court orders and abatements. Commissioner Strafuss moved to approve Exhibit A except
abatement 20121053.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

BID PROCEDURE – NEWSPAPER SERVICES

Purchasing Agent Ron Erickson went before the Commission regarding bids for Newspaper
Services. Commissioner Houseman stated the Newspaper Services bids awarded in June 2011
stated the length of bid was one year from date of award. The Commission was unaware of the
one year statement and took it into consideration. Discussion ensued.

Commissioner Strafuss moved to reject the bids received for #2011-2161 as the current bid was
not due to expire until June 19, 2012. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve payroll as follows:

PAYROLL DATE: December 30, 2011
GCR: 112670 - 112687
RB: None
AF: None
TS: None
911: None
Manual Warrants: 5551 - 5552
Accounts Payable: 327317
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Deputy salary supplemental reimbursements were discussed with Dawn Bilyeu from the
Auditor’s Office.

RECESS
9:21 AM

BOARD OF EQUALIZATION

RECONVENED
10:13 AM

PUBLIC HEARING – 2012 TANEY COUNTY PROPOSED BUDGET
Commissioner Strafuss read the Missouri Statute 50.600 which regarded a public hearing.
Commissioner Houseman stated there was a 2012 proposed County Budget and the Commission
would be taking questions and accepting comments oral and written until January 5, 2012 at 5
p.m. The document would then be brought back to be adopted January 9, 2012 as the 2012
budget. The Commission thanked the elected officials and county heads who reduced their
budgets.

Commissioner Houseman asked if there were any comments. Sherri Veltkamp asked what
citizens could do to assist the County. Commissioner Strafuss said the County needed to educate
and inform the citizens of how the budget operates. Commissioner Houseman said committees
would be put together to enable the County to move forward or citizens could offer professional
assistance. Budget Director Rick Findley said the public could participate by being a moral
community. Commissioner Strahan asked the public be aware of TIF’s imposed within the
county which reduced County revenue. Tyler Franke with Branson Tri-Lakes News asked about
a Road and Bridge Administrator. Commissioner Strafuss said the position had been funded for
2012. Jan Clark with Taney County Times asked if there would be pay increases and would
animal control be funded. Commissioner Houseman said Animal Control would be funded at the
2011 level and that the Commission had not made a decision regarding pay increases but were
going to work with the Human Resources director to review a salary.

WORK SESSION WITH PLANNING AND ZONING

Bob Atchley went before the Commission for a work session regarding proposed amendments to
Planning and Zoning. Mr. Atchley brought proposed amendments approved by the Planning
Commission with a recommendation of adoption; several of which were previously proposed.

The individual proposals were discussed. Division 1, 2 and 3 permits were reviewed.
Vegetative buffers were discussed. Commissioner Strahan said changes should not only be made
to add but also remove parts of the code book. Clarifications were discussed. Property sub-
divisions were reviewed.
Commissioner Strafuss suggested a new proposal to include the Commission’s suggested areas
of concern. Commissioner Strahan said the code book needed to be customer friendly. The
definition of a Duplex was reviewed. The occupancy permit was discussed. Appendix L
regarding road standards was reviewed. Special permits were discussed. Small unbuildable
parcels were not addressed in the proposed amendments. Discussion ensued.

Commissioner Strahan requested Mr. Atchley bring proposed changes including Commission
suggestions back before the Commission for adoption. Changes in regulations needed to be
published for realtors. Commissioner Strafuss stated this would be a public document.

RECESS
12:12 PM

RECONVENED
1:22 PM
 TANEY COUNTY REGIONAL SEWER DISTRICT AGREEMENT
(COMMISSION HEARING ROOM)

A joint meeting was held between Taney County Regional Sewer District and Taney County
Commission regarding the Sewer District Intergovernmental Agreement. Commissioner
Houseman asked if the only change that had occurred was on page two, the second line, stating
the County may pass through up to $180,000 changed to up to 3% of sales tax collected. Legal
Counsel stated that was correct. Discussion ensued regarding the agreement.

John Soutee stated the Wellness Center usage was still being looked into. John Soutee stated
Sewer employees had worked with the Human Resource Director to take themselves off the
County employee list.

The Sewer District approved the agreement. Commissioner Strafuss moved to enter into an
Intergovernmental Agreement with the Taney County Sewer District. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

Sewer Board member Larry Gardner asked in regards to a project needing funded how long
could we expect to wait for a response. Commissioner Houseman said immediately after
Attorney review based upon the procedure in the agreement. Sewer Projects were to be
presented to the Commission prior to January 6th for approval for the 2012 budget.

Discussion ensued regarding mandatory hookup. Counsel Frank Cottey stated he found nothing
to order mandatory hookups by the County. Both parties agreed open communication was
necessary. Discussion ensued. Revenue bonds were discussed. The Sewer District stated rates
would go up on the April billing. Ownership of the Animal Control Property was discussed.
Biosolids were discussed.

Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ADJOURN
2:11 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.