Commission Minutes

OFFICIAL MINUTES
DECEMBER 27, 2011, 32nd DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:30 a.m. with Ron
Houseman, Jim Strafuss and Danny Strahan present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

There was no public comment.

RECESS
8:57 AM

RECONVENED
9:00 AM

CALL TO ORDER

Presiding Commissioner Houseman called the December 27, 2011 meeting to order at 9:01 a.m.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES – 12/15, 12/16, 12/19

Commissioner Strafuss moved to approve the minutes of 12/15, 12/16 and 12/19/2011 with
additions and corrections. Commissioner Strahan seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to postpone accounts payable, journal entries and transfers to a
definite time of 1 p.m. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

AUTOMOBILE RENTAL CONCESSION AGREEMENT

Commissioner Strafuss moved to enter into agreement with Bob’s Rentals Inc., d.b.a Avis.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

INTERGOVERNMENTAL AGREEMENTS REGARDING HOUSING OF INMATES

Commissioner Strafuss moved to enter into Intergovernmental Agreements regarding the
Housing of Inmates with the Cities of Hollister, Branson, Forsyth and Rockaway Beach.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

COUNTY BOARD APPOINTMENTS

Commissioner Strahan stated he had two more interviews to conduct and wanted to wait until
after the first of the year. The subject would be reposted.

COUNTY SURVEYOR REMONUMENTATION PROGRAM

Commissioner Houseman read part of a letter received regarding the County Surveyor
Remonumentation program. Assessor James Strahan said no remonumentation was done in
2011, but some had been done in 2010. The Assessor wanted to stress the importance of
Surveyor Remonumentation. Discussion ensued. The Department of Natural Resources would
reimburse $250 for every corner surveyed and re-established. Commissioner Houseman
requested Randy Haes of Road and Bridge to get a price from a surveyor to give the Commission
an idea of cost.

AGENDA REQUESTS REVIEW

The Commission met with Nikki Lawrence to review Agenda Requests.

RECESS
9:31 AM

RECONVENED
10:05 AM
 EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) & (12). Commissioner Houseman seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (absent).

EXECUTIVE SESSION
10:05 AM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to go out of Executive Session. Commissioner Houseman
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and
Strafuss (absent).

OUT OF EXECUTIVE
1:10 PM

RECONVENED
1:20 PM

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strahan moved to approve accounts payables, journal entries and transfers as
follows:
Commissioner Houseman seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (absent).

Commissioner Strafuss entered the meeting.

STAFF DEPARTMENTAL UPDATE – ROAD AND BRIDGE

Randy Haes, Devon Huff and Brian Jennings of Road and Bridge went before the Commission to
update as follows:
Discussion ensued regarding the intersection of Schoolhouse Road and Mountain Grove Road.
The Commission requested concrete rumble strips and a stop ahead sign painted on the road
before coming to the intersection while leaving one lane open for traffic.

Viewing of a John Deere facility was set for February 8 - 10, 2012. Staffing was discussed if
supervisors were to be gone for the three days. Discussion ensued. A decision would be made
by Thursday.

Mt. Branson staffing and snow removal was discussed. The Mt. Branson Barn would tentatively
be open and staffed January 3rd. The no-led pump at the Mt. Branson Barn was discussed. The
Commission would leave the tank issue up to Mr. Haes.

Other topics discussed were as follows: a bridge cleaning and preservation product, a Clevenger
Cove issue, a MoDOT snow removal road map and Devil’s Tea Table road.

RECESS
2:10 PM

RECONVENED
2:25 PM

BUDGET WORK SESSION (COMMISSION CONFERENCE ROOM)

The Commission reviewed General County Revenue lines. 2012 Budget expense lines were
reviewed. County Personnel was discussed.

RECESS
3:45 PM

RECONVENED
3:50 PM

The Commission continued reviewing 2012 Budget lines. Budget Officer Rick Findley joined
the Commission to answer questions regarding the 2012 Budget. Fund balances were discussed.
The I. S. Department was discussed. Revenues were reviewed. Non-operating expenses and pay
increases were discussed. The Road and Bridge budget was reviewed. The Assessor’s fund and
the Transfer Station budget were discussed.

Commissioner Strahan exited the meeting at 5:50 p.m. The Sewer District budget was discussed.

Commissioner Strafuss moved to adjourn. Commissioner Houseman seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (absent) and Strafuss (aye).

ADJOURN
6:38 PM
Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.