Commission Minutes

OFFICIAL MINUTES
DECEMBER 19, 2011, 31TH DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Conference Room at 8:32 a.m. with Ron
Houseman, Jim Strafuss and Danny Strahan present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING (COMMISSION HEARING ROOM)

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

Nathan Burton went before the Commission to address his concerns regarding a posted sign of a
road closing.

CALL TO ORDER

Presiding Commissioner Houseman called the December 19, 2011 meeting to order at 9:03 a.m.

PRAYER

Treasurer Helen Soutee led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES – 12/12, 12/13, AND 12/14

Commissioner Strafuss moved to approve the minutes of 12/12, 12/13 and 12/14/2011 with
corrections and amendment. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to postpone to a definite time of 10:00 a.m. December 19th
accounts payable, journal entries and transfers. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 COUNTY BOARD POSTINGS

The Commission met to discuss county board postings on the county website. Commissioner
Strafuss had previously discussed the subject with the IS department manager who said it was
possible to create a tab on the website with little effort to the IS department. Commissioner
Strafuss asked what agencies or groups would be allowed to utilize the County's website.
Commissioner Houseman said those committees appointed by the County Commission.
Discussion ensued. The Commission concurred the IT department could move forward with the
project.

SUNSHINE & BIDDING LAWS FOR NEW BOARD APPOINTEES

The Commission discussed the Sunshine Law and bidding laws for new board appointees. The
booklet would help guide board members.

DIRECT DEPOSIT AND ASI ORDER

An Order for ACH of ASI Flex Plan and an Order for Direct Deposit of Payroll were reviewed
by the Commission. Commissioner Strafuss moved to approve the Order for Direct Deposit of
Payroll for 2012 and the order of the ACH of ASI Flex Plan for 2012.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

COUNTY BOARD APPOINTMENTS

Commissioner Strahan said as he was still conversing with people interested in board positions
he would like the appointments reposted next week. The topic would be rescheduled next
Tuesday.
 RECESS
9:20 AM

RECONVENED
9:36 AM

WAIVE PENALTIES & INTEREST

Deputy Clerk Cristy Smith and Assessor James Strahan went before the Commission to address
waived penalties and interest. Three separate items were to be addressed. The first was a Turtle
Creek property owner requesting not to pay penalties and interest for 2010, which was brought
by the Collector. Discussion ensued. Commissioner Strahan moved to deny based upon the
adjustment had already been made. Commissioner Houseman seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (nay).

The second issue was an Emerald Point property. Collector Sheila Wyatt said it was brought to
her. The delinquent notices were sent to Emerald Point, and they didn’t forward the notices to
the current property owner. Emerald Point paid the 2009 taxes. Deputy Clerk Cristy Smith
stated there was a request for consistency to treat everybody equal. Discussion ensued. The
subject would be reposted on Thursday.

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve checks 327113 – 327200 warrant 5544, transfers and
journal entries not approving the two transfers from Road and Bridge to GCR for Administrative
purposes and Sheriff’s Patrol.

Commissioner Strahan questioned some of the credit card bills. Commissioner Strafuss
withdrew his motion. Commissioner Strahan moved to postpone Accounts Payable, Journal
Entries and Transfers to 1:15 p.m. today. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION
10:16 AM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to go out of Executive Session. Commissioner Strafuss seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).
 OUT OF EXECUTIVE
1:29 PM

AGENDA REQUESTS REVIEW

The Commission met with Nikki Lawrence to review Agenda Requests.

APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve payroll.

PAYROLL DATE: December 23, 2011

GCR: 112626 – 112627, 112649 - 112669

RB: 112628 - 112643

AF: 112644 - 112646

TS: 112647 - 112648

911: None

Manual Warrants: 5546 - 5547

Accounts Payable: 327201 - 327222
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable as follows:
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Discussion ensued regarding the two transfers from Road and Bridge. Commissioner Strafuss
moved to deny the two Road and Bridge transfers to General County Revenue one for
Administrative purposes one for Sheriff Patrol. Commissioner Strahan seconded the motion for
discussion. Commissioner Strahan said the Commission had given direction to transfer funds
within the 2011 budget. Discussion ensued. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
 COURT ORDERS & ABATEMENTS

Deputy Clerk Cristy Smith and James Strahan addressed the Commission regarding court orders
and abatements. Exhibit A was acceptable to Assessor James Strahan. Discussion ensued
regarding the remainder of the abatements. Commissioner Strahan moved to approve
abatements on Exhibit A. Commissioner Strafuss seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Commissioner Strahan moved to approve abatements on Exhibits D, E and F. Commissioner
Strafuss seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye). Discussion ensued regarding the remaining exhibits C, B and G.

Commissioner Strahan moved to approve abatements on Exhibits C, B and G. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

MT BRANSON FACILITY

Commissioner Strafuss moved to postpone discussion of the Mt. Branson facility to a definite
time of 2:30 p.m. on December 19th. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Commissioner Strahan moved to recess. Commissioner Strafuss seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

RECESS
1:25 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.