Commission Minutes

OFFICIAL MINUTES
DECEMBER 16, 2011, 30TH DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:13 a.m. with Ron
Houseman and Jim Strafuss present and Danny Strahan absent. The following proceedings were
had and made a matter of record:

2012 BUDGET WORK SESSION

The Commission discussed the Sheriff’s proposed budget.

The Commission discussed a pending RFQ with Purchasing Agent Ron Erickson. They agreed
that his answers to presented questions were sufficient.

The Commission met with Planning & Zoning Administrator Bob Atchley to discuss his
proposed budget. Mr. Atchley questioned what should be done with the 130-50-010 security
deposit refund line, which had been set up to hold development companies deposits to ensure
completion of projects. However, many of the companies were no longer in existence, and Mr.
Atchley was unsure on how to return the funds.

RECESS
8:33 AM

RECONVENED
8:41 AM

A general discussion on all bond funds and whether or not they should be separated out from
department budgets ensued. Both Commissioners agreed that legal counsel would need to
review the matter, and that the P&Z bond fund should be separated out and given its own
account line.

RECESS
8:58 AM

RECONVENED
9:11 AM

The Commission met with Sheriff Jimmie Russell to discuss the department’s budget. They
informed Mr. Russell that they had moved the four new employees under the 118 account into
the 114 account, for accounting purposes. They asked that Mr. Russell cut his budget in the 117
account back to $1,707,558, which would be the 2011 rollback with the 5% additional cut. The
Commission agreed to pull out the CODY system software maintenance from the Sheriff’s
budget, and directed the Sheriff to engage in further negotiations with the company. The
Commissioners and Sheriff Russell reviewed the budget line-by-line. After extensive review the
Commission agreed to leave the budget of line 118 at $1,180,616.

Commissioner Strafuss reported that the current total for all department budgets was at
$21,613,062.33.

Circuit Clerk Brenda Neal entered the Hearing Room to discuss her budget with the
Commission. Discussion began with account 111, for jury expenses, with a reduction on the
interpretor line. Following, they covered the 112 and 126 lines, with proposed reductions in the
guardian ad litem line, and the training and mileage lines. Mrs. Neal agreed to contact the Judge
for further clarification on her budgetary needs, and to return to the Commission with an answer
at a later time.

RECESS
10:23 AM

RECONVENED
10:36 AM

The Commission worked at rectifying and matching their budget numbers.

Commissioner Strafuss moved to adjourn. Commissioner Houseman seconded the motion. The
motion passed by vote: Houseman (aye), Strafuss (aye) and Strahan (absent).

ADJOURN
12:02 PM

Minutes were taken and typed by Cristy Smith, Deputy Clerk.