Commission Minutes

OFFICIAL MINUTES
DECEMBER 13, 2011, 27TH DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Conference Room at 6:30 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

EMERGENCY EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL
AND CONTRACTS PER SECTION 610.021(1), (2), (3), & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION
6:30 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
7:50 AM

RECONVENED
8:00 AM

PRESENTATION OF THE STATE OF THE BUDGET
(COMMISSION HEARING ROOM)

The County Commission conducted a meeting to deliver a “State of the Budget” presentation.
All elected county officials or designees and department heads were invited to attend.
Commissioner Houseman provided opening remarks which included the fact that 2012 budget
requests totaled $2.6 million more in requests than had just been approved January of this year
for the 2011 budget. Commissioner Houseman added that not only do those revenues not exist,
but in fact the County would have less available revenue to work with in the 2012 budget than
was available for the 2011 budget.

Commissioner Strafuss provided a power point presentation which depicted revenue, expenditure
and request information for multiple years. The presentation also included options for building a
budget including staff reductions, fewer employee benefits and less spending. It was noted that
the Commission was not looking for staff reductions and/or the loss of employee benefits. That
left the primary option of less spending by all county officials and departments within General
County Revenue (GCR).

The Commission noted that if all departments would begin the 2012 budgetary process at the
2011 approved level and then cut between 5% and 10% of those figures, the county employees
have seen any increase whatsoever.

The Commission asked that officials met with them this afternoon and the next couple of days to
discuss their individual budget requests.

RECESS
8:35 AM

RECONVENED
9:55 AM

Benefits and supplemental insurance funds were discussed.

RECESS
10:00 AM

RECONVENED
10:26 AM

The Commission discussed the 114 Other Account. TIF’s were discussed. The Building and
Grounds budget was reviewed.

RECESS
11:00 AM

RECONVENED (COMMISSION HEARING ROOM)
11:11 AM

The Commission met with Renee Brusca regarding the Building and Grounds Budget. She
stated she was doing better this year compared to last year. 2011 approved as well as additional
changes, made a 7% decrease from 2011 approved. Ms. Brusca said she wanted to do what she
could to help.

The 135 account was reviewed. The budget requested was an increase significantly due to GIS
software upgrades. Discussion ensued regarding how to get expenses below the 2011 budget.

RECESS
11:25 AM

RECONVENED
 11:31 AM

The Commission met with Mark Rys regarding the IS Department Budget. Commissioner
Houseman stated there were a handful of departments that serve other departments which needed
to be taken into consideration. Line items were discussed. The total dollars needed in 2012 for
Villa GIS was discussed. The Mail Room position was tentatively changed from the IS
Department to the HR Department. After reviewing there was a 5.5% decrease in addition to the
requested information.

RECESS
12:19 PM

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL AND
CONTRACTS PER SECTION 610.021(1), (2), (3), & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION
12:15 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
12:49 PM

RECONVENED
1:35 PM

The Commission met with Mr. Dixon to discuss the Recorder’s Office budget. His presented
budget was accepted by the Commission. The Recorder’s Funds were discussed. Mr. Dixon
presented a document which explained where the funds were disbursed. The Recorder’s budget
was acceptable to the Commission.

Helen Soutee met with the Commission to discuss the Treasurer’s Budget. Line items were
reviewed. The Commission deemed the Treasurer’s budget adequate.

Sheriff Jimmie Russell went before the Commission to address his budget. The 118 account was
discussed. Sheriff Russell asked what the Commission was proposing to him. The Commission
said they had no specific proposal other than had been noted at the “State of the Budget”
meeting. Individual line items were discussed.
 RECESS
2:18 PM

RECONVENED
2:20 PM

Jail Building maintenance was discussed. Prisoner Reimbursement Boarding line item and
billing was discussed. Mandated contracts were discussed.

RECESS
2:55 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.