Commission Minutes

OFFICIAL MINUTES
NOVEMBER 28, 2011, 19TH DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:32 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING (COMMISSION HEARING ROOM)

The County Commission met to discuss the day’s appointments and on-going Commission
business.

PUBLIC COMMENT

Assessor James Strahan spoke to the Commission regarding the previously proposed Veteran’s
Day Resolution, inquiring if there had been discussion with the County Attorney on the matter, if
it needed to be resubmitted to appear on the agenda, and stating that the City of Hollister had
recently passed a Proclamation reflecting the spirit of the Resolution.

CALL TO ORDER

Presiding Commissioner Houseman called the November 28, 2011 meeting to order at 9:01 a.m.
with all members present.

PRAYER

Treasurer Helen Soutee led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES – 11/17

Commissioner Strafuss moved to approve the minutes of 11/17 with changes and corrections.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE, JOURNAL ENTRIES & TRANSFERS

Commissioner Strafuss moved to approve accounts payable, journal entries and transfers as
follows:
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
 TCTAB PRIORITIZATION PROPOSAL

Commissioner Strahan moved to approve the funding to go out for bid on the Prioritization
Proposal. Commissioner Strafuss seconded the motion for clarification and discussion.
Commissioner Strahan amended his motion to allow Purchasing Agent Ron Erickson to submit a
request for qualifications for professional services on the proposed prioritization of the 41
projects submitted by the TCTAB. Commissioner Strafuss amended his second. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

AGREEMENT FOR PROVISION OF MEALS/TANEY COUNTY JAIL

The Commission clarified with Sheriff Jimmie Russell that the contract had been put out to bid,
and that the company in question was the low bidder. Jillian Rulon confirmed that the County
Attorney had reviewed the agreement.

Commissioner Strafuss moved to enter into an agreement with ABL for the provision of meals
for the County Sheriff’s Department. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

APPROVAL OF EXECUTIVE SESSION MINUTES

Commissioner Strafuss moved to approve the Executive Minutes of 9/1, 9/6, 9/12, 9/15, 9/19,
9/26, 10/3, 10/6, 10/11, 10/17, 10/20, 10/24, 10/31, 11/3 and 11/4/2011 with corrections.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan
(aye) and Strafuss (aye).

STATE RIGHT-OF-WAYS

Commissioner Houseman read aloud a petition submitted by Mr. & Mrs. Epps, stating
disapproval for the annexation of state right-of-ways by cities. Mr. Houseman then submitted
the petition to County Clerk Donna Neeley.

RECESS
9:24 AM

RECONVENED
10:00 AM

2012 BUDGET WORK SESSION

The Commission met in the Commissioner’s Conference Room to discuss the 2012 budget,
specifically the final proposed figures for each department by line, the predicted expense and
revenue amounts, and the expected deficit.

Commissioner Houseman proposed that all department budgets be set at the 2011 approved
amounts, excepting those lines that would be required by statute to increase and allowing for an
increase due to the 2012 elections, with possible pay raises for employees.
 RECESS
10:54 AM

RECONVENED
11:01 AM

The Commission continued discussion on the 2012 budget. Particular areas of focus were on:
the partitioning of salaries for individuals working in HR and Legal who performed work for
multiple departments; the jail bond payment, which had been subsidized in the past from General
County Revenue; the overall downward trend of sales tax revenues over the last three years, and
the effect that trend had had on the County’s reserve fund; and the need to meet with elected
officials in a group and/or individual setting to explain in detail the reasoning used to arrive at
the 2012 budget.

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021 (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION
11:34 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
12:16 PM

RECESS
12:16 PM

RECONVENED
1:00 PM

AGENDA REQUESTS REVIEW

The Commission met with Jillian Rulon to review agenda requests.
 EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021 (1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) & (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION
1:09 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Houseman
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (absent) and
Strafuss (aye).

OUT OF EXECUTIVE
3:58 PM

RECESS
3:58 PM

Minutes were taken and typed by Cristy Smith, Deputy Clerk.