Commission Minutes

OFFICIAL MINUTES
NOVEMBER 21, 2011, 18TH DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:32 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING (COMMISSION HEARING ROOM)

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

Taney County citizens, Bob Nichols and Bob Peterson, addressed the Commission with a
concern related to a road improvement made in front of their properties.

CALL TO ORDER

Presiding Commissioner Houseman called the November 21, 2011 meeting to order at 9:06 a.m.
with all members present.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES – 11/9 AND 11/15

Commissioner Strafuss moved to approve the Minutes of 11/9 and 11/15/2011 with changes and
corrections. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES

Commissioner Strafuss moved to postpone accounts payable to a definite time of 1 p.m.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
 TRANSFERS

Commissioner Strafuss moved to approve transfers. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

COUNTY BOARD APPOINTMENT – AIRPORT

Commissioner Strafuss moved to reappoint Mark Trimble to the Airport Board, with his term
expiring 12/31/2015. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

DATA SHARING AGREEMENT WITH VILLAGE OF SADDLEBROOKE

Commissioner Strahan questioned why a total data sharing agreement was needed for 13 lots in
Taney County. Discussion ensued. Commissioner Strafuss moved to postpone to a definite time
of 1 p.m. the Data Sharing Agreement with the Village of Saddlebrooke. Commissioner Strahan
seconded the motion for discussion. Commissioner Strahan said when the County makes an
agreement with an entity, information cannot be sold. He couldn’t understand why a village of
13 lots would need the accessibility of county records. Discussion ensued. The motion passed
by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

COUNTY BOARD WEBSITE POSTING

Mr. Tate had requested that boards appointed by the County be added to the Taney County web
site. Commissioner Strafuss felt restrictions would have to be set. Commissioner Strafuss would
like to meet with Mr. Mark Rys, IS Department Manager about the matter. The subject would be
reposted in two weeks.

RECESS
9:22 AM

RECONVENED
9:30 AM

STAFF DEPARTMENTAL UPDATE – ROAD & BRIDGE

Randy Haes, Devon Huff and Duane Collins went before the Commission to give a Road and
Bridge update to the Commission.

Colony Road water drainage issues were discussed, as brought to the Commission’s attention
during public comment. Randy Haes felt the new drive entrance recently put in should be
eliminated as well as the 30 foot culvert. The property owner had not yet built and it was
causing the most problem. The problem would be resolved in the future, but the culvert was to
be taken out today to help prevent further damage.
Randy Haes addressed the Mt. Branson Barn electrical issues, some of which concerned the hot
tank and presented an intended plan to the Commission. Existing meters were discussed.
Facility gates and security were also discussed.

The concrete bunker for glass recycling was discussed. The Bradleyville fill dirt agreement was
discussed.

Mt. Branson Barn staff was discussed. Randy Haes agreed to give a notice to employees who
would want to be moved to the Mt. Branson location.

Discussion ensued regarding holes on the side of county roads in subdivisions. The Road and
Bridge department needed to fill the holes left open.

Spring flooding of Devil’s Tea Table Road was discussed. Randy had brought it to the attention
of the Corp of Engineers and Randy was going to work with them under a Bank Stabilization
Permit to start stabilizing the bank. Randy would notify all entities involved of the desired
correction for the problem.

AGENDA REQUESTS REVIEW

The Commission met with Nikki Lawrence to review agenda requests.

RECESS
10:31 AM

RECONVENED
10:34 AM

GLASS RECYCLING

Branson City Engineer David Miller and Mona Menezes, Environmental Specialist for the City
of Branson, went before the Commission to discuss Glass Recycling. Ms. Menezes presented
the potential project which involved joint efforts and stated there was a need to communicate
openly. Discussion ensued.

A site visit to Springfield needed to be made. A draft of the agreement needed to be reviewed by
Counsel. Ms. Menezes would send Nikki Lawrence an electronic copy of the agreement and
schedule a conference call with Commissioner Strafuss.

Commissioner Strafuss moved to enter into agreement with the City of Branson, Ripple Glass
LLC and Taney County for the purpose of glass recycling located at the transfer station.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
 RECESS
11:01 AM

RECONVENED
11:07

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021(1) (2) (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2)
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION
11:08 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
12:54 PM

RECONVENED
1:08 PM

BID PROCEDURE – TRENCH DRAIN

Ron Erickson and Randy Haes went before the Commission to give their bid award
recommendation to the Commission. Mr. Erickson recommended the bid be awarded to
Scurlock Industries for $14,246.68. Commissioner Strahan moved to award the bid as
recommended. Commissioner Strafuss seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payables and journal entries as follows:
Commissioner Strahan seconded the motion for discussion. Commissioner Strafuss directed the
auditor to be sure that when fuel was purchased, it would be applied to a fuel expense line versus
a mileage expense line. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

Commissioner Strafuss moved to approve a partial payment of $465 of the Clean Steam Bill.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
 DATA SHARING AGREEMENT WITH VILLAGE OF SADDLEBROOKE

Commissioner Strafuss moved to approve the Data Sharing Agreement with the Village of
Saddlebrooke. Commissioner Strahan seconded the motion. Commissioner Strafuss said the
agreement needed to be reviewed so that Taney County information couldn’t be sold in digital
form. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

DECLARATORY JUDGEMENT

Pat Keck went before the Commission. She addressed the declaratory judgment issue; otherwise
known as the Inre Taney County hearing. She reported that the case had been dismissed. Two
other issues regarding prior closed session meetings were dismissed as well.

RECESS
1:18 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.