Commission Minutes

OFFICIAL MINUTES
NOVEMBER 17, 2011, 17TH DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:45 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PROCLAMATION CELEBRATING 50 YEARS OF SERVICE
OF THE TANEY COUNTY HEALTH DEPARTMENT

Commissioner Strafuss moved to approve the Proclamation recognizing 50 years of Service of
the Taney County Health Department as follows:
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

PRIOR EXECUTIVE SESSION MINUTES

Commissioner Strafuss moved to approve Executive Minutes listed on the following addendum
for years 2009, 2010, and 2011:
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

BID PROCEDURE – TRENCH DRAIN & VOTER REGISTRATION CARDS

Purchasing Agent Ron Erickson went before the Commission to open bids for Voter Registration
Cards. One submission was received and opened from Edward J. Rice Company for $14,379.86.
Based on research, Ron Erickson recommended the Commission award the bid. County Clerk
Donna Neeley addressed the Commission and stated the bid was not only printing, but data
processing run through NCOA and mailings. Commissioner Strahan moved to award the bid to
the Edward J. Rice Company. Commissioner Strafuss seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
Bids were opened for a trench drain at the Mt. Branson Barn. The first submission was from
Scurlock Industries with a total cost of $14,246.68. The second submission was from Eric’sons
with a total cost of $18,988.00. The third submission was from of McCann Concrete Products
with a total cost of $16,800.00. The fourth submission was from Duracast Concrete Products
with a total cost of $18,755.00.

Mr. Erickson requested the Commission allow him time to discuss the submissions with Randy
Haes of Road and Bridge. Grader blades were discussed. Discussion was reposted to Monday.

APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve payroll as follows:

PAYROLL DATE: November 23, 2011

GCR: 112538 – 112539,112562 - 112581

RB: 112540 - 112556

AF: 112557 - 112559

TS: 112560 - 112561

911: None

Manual Warrants: 5532 - 5533

Accounts Payable: 326868 - 326890
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

RECESS
9:17 AM

RECONVENED
9:50 AM

AGENDA REQUESTS REVIEW (COMMISSION CONFERENCE ROOM)
Agenda requests were reviewed by the Commission.

2012 BUDGET WORK SESSION

2012 Budget discussions resumed with Auditor Rick Findley.

RECESS
10:30 AM

RECONVENED
10:40 AM

Commissioner Strafuss moved to create a line item in the 101 revenue account to offset any
expense reimbursements. The motion died due to lack of a second.

Commissioner Strafuss moved that, within the budget, all expenditures would be truly reflected
within expenditure lines only, and all revenue would be truly reflected within revenue lines only.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Auditor Rick Findley asked that Elected Officials get a single page of motions affecting the 2012
Budget. The Commission requested Deputy Clerk Lyn Wieneke get the single page of motions
to elected officials.

RECESS
10:59 AM

RECONVENED
11:59 AM

Budget discussions continued with the comparison of 2011 actuals and 2012 budget requests.

Commissioner Strahan exited the meeting at 12:07 p.m.

The 2011 carryover balance was discussed.

EXECUTIVE SESSION – LITIGATION & CONTRACTS PER SECTION 610.021(1) (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1) and
(12). Commissioner Houseman seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (absent) and Strafuss (aye).

EXECUTIVE SESSION
1:31 PM

See Executive Session Minutes for actions, if any.
Commissioner Strafuss moved to go out of Executive Session. Commissioner Houseman
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (absent) and
Strafuss (aye).

OUT OF EXECUTIVE
1:46 PM

RECONVENED
2:03 PM

The Commission reconvened and continued discussion on the comparison of the 2012 budget
and the 2011 budget.

RECESS
2:33 PM

RECONVENED
2:39 PM

2012 Budget discussion continued.

Commissioner Strafuss moved to adjourn. Commissioner Houseman seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (absent) and Strafuss (aye).

ADJOURNED
3:14 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.