Commission Minutes

OFFICIAL MINUTES
OCTOBER 31, 2011, 10TH DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:33 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING (COMMISSION HEARING ROOM)

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

Assessor James Strahan went before the Commission. He read a resolution he would like the
Commission to consider next Monday morning regarding veterans and Veterans Day.

CALL TO ORDER

Presiding Commissioner Houseman called the October 31, 2011 meeting to order at 9:00 a.m.
with all members present.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Houseman led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES – 10/20, 10/24, 10/25 AND 10/26

Commissioner Strafuss moved to approve the minutes of 10/20, 10/24, 10/25 and 10/26/2011
with changes and corrections. Commissioner Houseman seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable as follows:
Commissioner Strahan seconded the motion for discussion.

Alissha Woody of the Prosecuting Attorney’s office addressed the Commission. She questioned
why a check for her office had been denied payment. Ms. Woody said she had never been
required to go through the bid process and she asked why policy had changed. Ms. Woody
added she had received quotes but had not asked for sealed bids. Commissioner Strafuss
commented when spending more than $4,000 the County must seek formal bids. Ms. Woody
stated that she had divided the cost into increments so that the amount would come under the bid
law. Commissioner Strafuss noted that when a purchase amount exceeds $4000 within a 90 day
period, bids were required. Ms. Woody referenced certain statutes and said according to state
statutes anything under $4,500 doesn’t have to have bid.
Ms. Woody asked why policy had changed. Commissioner Houseman added that her office was
not being singled out. Quite simply, the reason for change was simple. The Commission had
asked Counsel to review County policies and to make sure that the County was in compliance
with Missouri Law.

The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye). There were no
journal entries or transfers.

COUNTY BOARD APPOINTMENTS

Commissioner Strahan moved to appoint Tom Trotter of Big Creek Township to the Planning
and Zoning Board. Commissioner Strafuss seconded the motion for discussion. Commissioner
Houseman asked if the Commission was at liberty to make this appointment as he was a county
employee. Commissioner Strahan withdrew his motion. Commissioner Strafuss withdrew his
seconded motion. The Commission would seek legal counsel regarding the appointment.

Commissioner Strafuss moved to postpone to a definite time of 3 p.m. the County Board
Appointments. Commissioner Strahan seconded for discussion.

Tammy Hagler 911 Administrator addressed the Commission. She provided the
recommendation from the 911 Advisory Board to the Commission.

The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

INTERGOVERNMENTAL AGREEMENT W/ JASPER COUNTY

The Commission discussed the need for an Intergovernmental Agreement to be put into place
between Taney and Jasper County for the holding of prisoners in our facilities. After review of
the proposed agreement it was decided that it would be presented again to counsel with the
inclusion of payment terms.

Commissioner Strafuss moved to postpone to a definite time of 1:15 p.m., during the Executive
Session, the discussion of the Jasper County Intergovernmental Agreement. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

STAFF DEPARTMENTAL UPDATE – ROAD AND BRIDGE

Randy Haes, Harlan Collins and David Stottle went before the Commission for the Road and
Bridge update.

Harlan Collins explained a problem with the burning of FEMA brush at the Hilda quarry.
Department of Natural Resources rules prohibit a burn near any buildings. He explained that
there were several loads of refuse. Options were discussed.
David Stottle said they started on Arizona Road. Shady Drive was discussed. Signage was to be
used to correct the problem on Shady Drive.

Mt. Branson Barn’s electrical service was discussed. Commissioner Strahan was going with Phil
Bevers of Maintenance to look at the electric service needed for the hot tank. The fence
installation was going to start today. Culverts were on site but not in, as the ditch work needed
to be done. Work was currently being done on the salt building. The Snow Rodeo was set for
November 10th at 8 a.m. The safety meeting was discussed.

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021 (1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
9:48 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
1:00 PM

RECONVENED
1:15 PM

AGENDA REQUESTS REVIEW

The Commission met to review Agenda Requests with Nikki Lawrence.

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021 (1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
1:21 PM

See Executive Session Minutes for actions, if any.
Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
3:05 PM

BOARD APPOINTMENTS

Tammy Hagler addressed the Commission with the recommendation of Charles (Chuck) Allgood
to the 911 Advisory Board. Commissioner Strafuss moved to appoint Charles (Chuck) Allgood
to fill the vacant position on the 911 Advisory Board as recommended. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

TRANSPORTATION PRIORITIZATION PROPOSAL

David Miller and the Transportation Advisory Board addressed the Commission with a
transportation prioritization proposal. In working with HDR, the prioritization list was designed
to resemble a MoDOT system. David Miller, Buddy Roberts, Rick Ziegenfuss, Charles
McArthur, Ron Newman, Jim Youngblood, Randy Haes of Road and Bridge, Beth Schaller with
MoDOT and representatives with HDR, Mike Zimmerman and Travis Heier were all present.
They needed the Commission’s guidance on how the Commission wanted to proceed.
Discussion ensued.

Funding for the projects was discussed. Commissioner Houseman said this was a great first step
in the process. Randy Haes addressed the Commission regarding the 2011 budget. Discussion
ensued. Rick Ziegenfuss addressed the Commission regarding the T Hwy project. This project
was not in this proposal as it was already started.

Commissioner Houseman said budget information regarding Road and Bridge would need to be
considered for funding. Commissioner Strafuss requested some time to review the matter. The
Commission agreed that a decision would be made before the November 28th TCTAB Meeting.

RECESS
3:44 PM

RECONVENED
3:53 PM

Commissioner Strafuss exited the meeting.

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021 (1), (2), (3) & (12)
Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) and (12). Commissioner Houseman seconded the motion. The motion passed by roll call
vote: Houseman (aye), Strafuss (absent) and Strahan (aye).

EXECUTIVE SESSION
3:53 PM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to go out of Executive Session. Commissioner Houseman
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (absent) and
Strahan (aye).

OUT OF EXECUTIVE
4:59 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.