Commission Minutes

OFFICIAL MINUTES
OCTOBER 24, 2011, 7TH DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:31 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING (COMMISSION HEARING ROOM)

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

There were no public comments.

CALL TO ORDER

Presiding Commissioner Houseman called the October 24, 2011 meeting to order at 9:03 a.m.
with all members present.

PRAYER

Treasurer Helen Soutee led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES – 10/13 AND 10/17

Commissioner Strafuss moved to approve the minutes of 10/13 and 10/17/2011 with changes and
corrections. Commissioner Strahan seconded the motion for discussion. The motion passed by
vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE

Commissioner Strafuss moved to postpone the remaining accounts payable to a definite time of 1
p.m. Commissioner Strahan seconded the motion for discussion. Commissioner Strafuss
amended his motion to approve Ozark Mailing Service as it was time sensitive. Commissioner
Strahan seconded the amended motion. The motion passed by vote: Houseman (aye), Strahan
(aye) and Strafuss (aye).
 JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to postpone transfers and journal entries to a definite time of 1
p.m. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

COUNTY BOARD APPOINTMENTS

911 Administrator Tammy Hagler went before the Commission regarding the Taney County 911
Advisory Board. Commissioner Strahan said he had not had time to contact the applicants and
would like the discussion reposted next Monday. Commissioner Strahan requested if anyone had
a recommendation, that he be informed of that. Commissioner Strafuss said next Monday he
would also have a recommendation for BOA.

INTERGOVERNMENTAL AGREEMENT WITH BRADLEYVILLE SCHOOL

Commissioner Strahan moved to postpone to a definite time of 1:15 pm. Commissioner Strafuss
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

FINDLEY BROTHERS ROOFING CONTRACT

Commissioner Strafuss moved to approve the contract between Findley Brothers and Taney
County for roof replacement. Commissioner Strahan seconded the motion for discussion. Time
sensitive construction issues so the contractor needed to move forward. The Commission needed
to revisit that policy. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

RECESS
9:20 AM

RECONVENED
9:30 AM

TANEY COUNTY HAZARD MITIGATION PLAN

Chris Berndt Emergency Management Administrator went before the Commission to discuss the
Hazard Mitigation Plan. The plan would expire in January so it needed updated. January 2006
was the last time it had been modified. The response to Joplin by the state had caused a delay.
Mr. Berndt would like Taney County employees to do the “in kind labor” to eliminate the need
for funds. After research it was determined it was not advantageous for Taney County to do the
entire project ourselves but work with SMCOG, as they already had approval in Southwestern
Missouri. Discussion ensued. Chris Berndt informed the Commission he will be moving forward
with the process.
 COURT ORDERS, ADD-ON’S AND ABATEMENTS

Assessor James Strahan, County Clerk Donna Neeley and Deputy Clerk Cristy Smith addressed
the Commission. They discussed documents provided by the County Clerk and occupancy law.

Commissioner Houseman wanted to handle these documents in the most efficient way.
Discussion ensued. Collector Sheila Wyatt joined the discussion. Decisions were made as to
what type of Court Orders the Commission could hear according to statutes.

Commissioner Strafuss moved to approve exhibit A, parcel occupancy as presented.

Exhibit A
20120563 20120571 20120573 20120577 - 20120607 -
20120596 20120608
20120610 - 20120631 20120633 - 20120638 - 20120650 -
20120611 20120634 20120647 20120655
20120665 20120667 20120669 20120679

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Strahan moved to approve exhibit B, houses, garages and utilities on the wrong
parcel as presented.

Exhibit B
20120174 20120425 20120438 - 20120553 - 20120612
20120440 20120554
20120559 20120566 20120569 - 20120572
20120570

Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Strafuss moved to approve exhibit C, adjustments to lines, re-plats, run-ons and
new parcels as presented.

Exhibit C
20120479 - 20120484 - 20120493 - 20120510
20120480 20120485 20120497

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
Commissioner Strafuss moved to approve exhibit D, computer errors as presented.

Exhibit D
20120177 20120434 20120435

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Strahan moved to approve exhibit E, clerical errors as presented.

Exhibit E
20120181 - 20120349 - 20120361 - 20120500 20120508
20120182 20120353 20120365
20120512 - 20120518 20120555 - 20120613 -
20120515 20120556 20120614

Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Strafuss moved to approve exhibit F, deleted parcels as presented.

Exhibit F
20120446 20120476 20120481 20120517 20120574
20120615

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Strafuss moved to approve exhibit G, splits as presented.

Exhibit G
20120421 20120423 20120429 20120433 20120441
20120443 - 20120447 20120453 - 20120456 - 20120467 -
20120445 20120454 20120461 20120470
20120472 - 20120477 - 20120482 - 20120486 20120490 -
20120475 20120478 20120483 20120492
20120498 20120501 - 20120519
20120504

Commissioner Strahan seconded the motion for discussion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

Commissioner Strafuss wanted to research exhibit H. Strafuss asked the Assessor if either were a
mistake. James Strahan said he did not think it was an error. One was previously denied through
the BOE process. Commissioner Strafuss requested exhibit be reposted for next Monday.
Commissioner Strahan moved to approve exhibit I, classification changes as presented.

Exhibit I
20120159 - 20120575 -
20120172 20120576

Commissioner Strafuss seconded the motion for discussion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

Funding for legal counsel regarding the decisions made would be discussed in Executive Session
today.

RECESS
11:33 AM

RECONVENED
11:38 AM

STAFF DEPARTMENTAL UPDATE – ROAD & BRIDGE

Travis Heier with HDR went before the Commission regarding the Ron Wyatt property drain
system. A check was given to him through a previous County Commission for a rock pillar
issue. Tree removal had been done. Ron Wyatt requested Travis present the issue to the
Commission. Commissioner Houseman had looked at the property. The sewer district had been
addressing on the issue. The Commission had come to the conclusion this had nothing to do
with the county.

Randy Haes, Harlan Collins, David Stottle went before the Commission with a road and bridge
update.

MT. BRANSON BARN

Sam Crockett’s property adjoined the Mt. Branson barn. Mr. Crockett wanted to know if the
County would sell him a portion of property for a driveway. Fencing and drainage was an issue.
A site visit would be required to make a decision and he would have to fund all expenses.

CROSSWALK IN ROYAL OAKS

OSHA requested a cross walk be put in between an office and the main plant in Royal Oaks. As
the County maintained the road, the business owner wanted to get permission from the
Commission. White stripes and signs were needed. The Commission would allow them to paint
the crosswalk.
 DRAINAGE ISSUES

A drainage issue and berm location on Val Cope property was discussed, as the County had an
easement on the property. There had been a previous sewer district issue.

The Bob Nickels property had a drainage issue. Commissioner Strafuss needed to look at the
property, but stated the issue needed addressed. Arizona Road was going to be worked on.

MT. BRANSON BARN

Harlan asked when the Mt. Branson barn was going to be staffed. The Commission stated after
it was fenced and available.

MODOT ROW ANNEXATIONS

Commissioner Strafuss said Road and Bridge employees needed to look at the area along Hwy
65 and let the Commission know their thoughts.

RECESS
12:14 PM

RECONVENED
1:02 PM

APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve payroll as follows:

PAYROLL DATE: October 28, 2011

GCR: 112454 – 112455, 112479 - 112496

RB: 112457 - 112473

AF: 112456, 112474 - 112476

TS: 112477 - 112478

911: None

Manual Warrants: 5514 - 5515

Accounts Payable: 326478 - 326498
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/ JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve journal entry for the assessor’s fund. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

Commissioner Houseman noted that credit cards bills were still being submitted without
documentation stating what the bill is for and/or receipts. Commissioner Houseman added that
from this point forward, credit cards will not be approved without documentation, at least not
with his vote. Commissioner Strafuss requested if the Commission could have a longer
reviewing period for the credit cards as there were so many to be reviewed. Discussion ensued.
Auditor Rick Findley said there needed to be a written policy regarding Credit Card
documentation. Commissioner Houseman agreed and said the policy was to be sent to each
department head. Joanna Jasper of the Auditor’s office said she had sent an email and phone
calls with no documentation results. She suggested there be an amendment to the current policy.
Treasurer Helen Soutee said she puts receipt notations in the payment requests program for
documentation.

Commissioner Strafuss moved to approve accounts payable as follows:
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

AGENDA REQUESTS REVIEW

The Commission met to review Agenda Requests with Nikki Lawrence.
 EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021 (1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
1:42 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
3:39 PM

RECONVENED
3:41 PM

INTERGOVERNMENTAL AGREEMENT WITH BRADLEYVILLE SCHOOL

Commissioner Strafuss moved to approve the Intergovernmental agreement with Bradleyville
R-1 School. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

Commissioner Strahan moved to adjourn. Commissioner Strafuss seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ADJOURNED
3:49 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.