Commission Minutes

OFFICIAL MINUTES
OCTOBER 20, 2011, 6TH DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:00 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

COMMISSION RE-DISTRICTING DISCUSSION

GIS Manager Patsy Alexander and County Clerk Donna Neeley went before the Commission to
assist in continued discussion regarding Commission Re-Districting. Commissioner Ron
Houseman stated he received calls concerning changes of voting precincts. Clerk Donna Neeley
confirmed that Commission district lines do not change voting precincts.

Patsy Alexander showed the Commissioners the district line changes she had made and informed
them of the corresponding census numbers to make the two districts more equal. Discussion
ensued.

Commissioner Strahan stated the statutes read the Commission was to make the decision and a
public hearing would not change his decision. Commissioner Strafuss stated he had received
numerous opinions regarding re-districting. He would like to present suggested changes to the
aldermen and allow citizens to contact him as the two options chosen were very different.
Discussion ensued. Commissioner Houseman stated Commission district lines do not usually
interest the public as much as city precincts because voting precincts do not change.

Two options were to be posted in specific locations and the website to allow for public response.
A hearing for re-districting was established for November 3rd. Tyler Franke stated when the City
of Branson went through re-districting the news media put the information on their website.

RECESS
8:42 AM

RECONVENED
9:01 AM

BID PROCEDURE – FENCING & HAZMAT SUITS

Purchasing Agent Ron Erickson went before the Commission to open bids for Fencing at the Mt.
Branson Barn road facility. Requirements posted in the bid required a mandatory pre-bid meeting
with Randy Haes. We only had one company with a qualifying bid and met with Mr. Haes to
render a true and accurate bid. Another bidder out of St. Louis declined an in-person assessment,
so it was considered non-responsive.
Mr. Erickson opened the bid from Anchor Fencing. The total cost was $10,658.00 with a $5,329
deposit and balance due on completion. Commissioner Strahan stated he felt a deposit was
against statutory laws. John O’Haro with Anchor Fence addressed the Commission and said
municipality payments were 30 day net. Commissioner Strahan asked if the bid response
included gate openers. Mr. O’Haro said cantilever gates were included but not gate openers.
Remote openers could be added.

Commissioner Strafuss move to award fencing bid to Anchor Fencing. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

Melissa Duckworth with Emergency Management joined Mr. Erickson to open bids for Hazmat
suits. Ron Erickson received one bid response from Alex Air Apparatus out of Minnesota for
Trail Chem. suits at $2,120 and lens at $125 for a total of $2,245 per suit to be purchased with
grant funds.

Commissioner Strafuss move to award Alex Air Apparatus the HazMat suit bid at $2,245 per
suit. Commissioner Houseman asked if the bid specified suits purchased come from grant
dollars allowed. Commissioner Strafuss said no. Commissioner Strahan seconded the motion
for discussion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

OFFICIAL DESTINATION MARKETING ORGANIZATION (DMO) FOR THE
DIVISION OF TOURISM’S COOPERATIVE MARKETING PROGRAM
RESOLUTION

Ross Summers with the Branson Chamber of Commerce presented the Commission with a
renewal application for a second five year period, to designate Branson Chamber of Commerce
DMO. This would allow them to access marketing funds from the state. There was no expense
to the County. Commissioner Strafuss moved to execute the resolution designating Branson
Lakes Area Chamber of Commerce as the Destination Marketing Organization.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

AGENDA REQUESTS REVIEW

The Commission met to review Agenda Requests with Nikki Lawrence.
 COMMISSION WORK SESSION – HR WORK SESSION

EXECUTIVE SESSION – PERSONNEL PER SECTIONS 610.021 (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
10:30 AM

See Executive Session Minutes for actions, if any.

Commissioner Strahan exited the meeting at 11:05 a.m.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Houseman
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and
Strahan (absent).

OUT OF EXECUTIVE
12:10 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.