Commission Minutes

OFFICIAL MINUTES
OCTOBER 13, 2011, 4th DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 9:01 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

BID PROCEDURE – PROPANE & SELF-PROPELLED POWER BROOM

Purchasing Agent Ron Erickson went before the Commission to make a recommendation on
opened bids. Five responses were received for a Propane Bid. After review, Ron Erickson
recommend the bid be awarded to Ferrell Gas/Town & Country Propane. Commissioner
Strafuss moved to award the propane bid to Ferrell Gas at a rate of $1.784 per Ron Erickson’s
recommendation. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

After reviewing bid responses received for a self-propelled Power Broom, Ron Erickson
recommended VanKeppel be awarded the bid at $41,998.67 to include a 3 year/4000 hour
warranty. Commissioner Strafuss stated funds were not budgeted for this piece of equipment.
Randy Haes addressed the Commission. Commissioner Houseman asked Randy if the
equipment were purchased would Road and Bridge still be under the total budget? Randy Haes
stated they would still be under the total budget for 2011. Discussion ensued.

Commissioner Strahan moved to award the bid to Van Kappel as recommended by the
Purchasing Agent. Commissioner Strafuss seconded the motion for discussion. The bid quote
was good for 90 days. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

MEMORANDUM OF AGREEMENT WITH
ARKANSAS GAME AND FISH COMMISSION

Randy Haes addressed the Commission to discuss the Memorandum of Agreement with
Arkansas Game and Fish Commission. The funding distribution was a concern. Arkansas Game
and Fish Commission would fund and construct the road and Taney County would fund and
surface the road. Commissioner Strahan moved to approve the Memorandum of Agreement with
Arkansas Game and Fish Commission, Taney County and the US Army Corp of Engineers
regarding Slough Hollow Road. Commissioner Strafuss seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

AGENDA REQUESTS REVIEW

The Commission met with Nikki Lawrence to review the Agenda Requests.
 WELLNESS CENTER UPDATE

Commissioner Strafuss stated the Wellness Center use had been restricted to County employees.
By Commission decision, other entities were allowed to utilize the facility. There had been
entity requests by Western and Central Taney County Fire and the Sewer District (once they
separate) to use the Wellness Center. Commissioner Strahan stated if someone were injured in
the facility and were not on the same policy, Taney County could be liable. Commissioner
Strafuss said there was a waiver to fall back on their health policy. Discussion ensued.
Commissioner Houseman recommended legal counsel look at the waiver.

RECESS
9:42 AM

RECONVENED
9:49 AM

GRANTS DISCUSSION

Commissioner Houseman stated there were a number of grants for the County and had concerns
regarding grant deadlines. An agreement was needed for the handling of grants. In agreement
with Auditor Rick Findley, the outside audit said Taney County needed to have a person in place
to handle grants. Discussion ensued. Grants discussion was reposted to the following Thursday.

BUDGET TIMELINE

Commissioner Houseman provided a recommended 2012 timeline budget proposal for
discussion, which included setting budget hearing dates, establishing times for website postings,
press releases, new policies, all agreements, and department head interviews to ensure the budget
was finalized before 2012. Discussion ensued to set tentative deadlines and dates for budget
work sessions. A Fund Balance Policy was discussed. Dawn Bilyeu of the Auditor’s Office
addressed the Commisison with questions regarding terminated employees and early retirement
costs within the 2011 Budget. Discussion ensued.

COMMISSION MINUTES BOOKS

County Clerk Donna Neeley addressed the Commission regarding old Commission minute books
to be scanned. Mr. Dixon had worked to get a reduced rate; however the County Clerk didn’t
have funding to cover the expense. Commissioner Houseman requested she discuss a bid request
with Purchasing Agent Ron Erickson.

TAX SALE SURPLUS FUNDS

Collector Sheila Wyatt presented the Commission with a spreadsheet of the Tax Sales Surplus
Funds. The final amount was $78,847.33. Commissioner Strafuss moved to accept the Taney
County Annual Land Sale Surplus, dated August 22nd as presented by the Taney County
Collector. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

UNIFIED EMERGENCY RESPONSE SYSTEM DISCUSSION

Commissioner Strafuss stated that after the historic flooding in the Spring of 2011, townhall
meetings indicated a desire for efficient emergency messaging. After researching with Chris
Berndt and Melissa Duckworth with Emergency Management, he offered that cities of Branson,
Hollister, Forsyth and Rockaway Beach were willing to participate with an annual subscription
and to be prepared with winter weather and spring rains.

Commissioner Strafuss added that Everbridge would accommodate Taney County’s needs. The
three year subscription would cost $65,000. Taney County would fund $13,000 annually, the
City of Branson would fund $5000, Hollister would fund $1800, Forsyth would fund $1000, and
Rockaway Beach would fund $350 all through intergovernmental agreements with anticipated
community participation.

Commissioner Strafuss would like the Commission to consider this proposal for the Taney
County 2012 budget. Each city would have it’s own administrative rights to notify residents
with the mult-way communication system.

Chris Berndt and Melissa Duckworth went before the Commission to answer relating questions.
Discussion ensued. Commissioner Houseman asked Chris to find out how soon Branson needed
to know the County’s position regarding the Unified Emergency Response System for budget
purposes.

COMMISSION RE-DISTRICTING DISCUSSION

GIS Manager Patsy Alexander went before the Commission to give them five optional re-
districting maps the Commission had asked for. County Clerk Donna Neeley went before the
Commission to discuss the maps. Possible re-districting boundaries were discussed. The
Commission requested Patsy Alexander for additional map options in accordance with the
meeting.

RECESS
12:22 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.