Commission Minutes

OFFICIAL MINUTES
OCTOBER 11, 2011, 3RD DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:34 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING (COMMISSION CONFERENCE ROOM)

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

There were no public comments.

CALL TO ORDER

Presiding Commissioner Houseman called the October 11, 2011 meeting to order at 9:00 a.m.
with all members present.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

Commissioner Strafuss read the October 2011 sales tax report.

PREVIOUS MEETING MINUTES - 10/3

Commissioner Strahan moved to approve the minutes of 10/3/2011 with changes and
corrections. Commissioner Strafuss seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/ JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable as follows:
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye). There were no journal entries.

BENEFITS FAIR

Linda Sorenson and Dixie Wagner with Human Resources and Dawn Bilyeu from the Auditor’s
Office addressed the Commission regarding the Benefits Fair. December 7th was the tentative
date. Commissioner Strahan said there could be potential issues with the December 7th date for
the Benefits Fair as a provider had not been determined by the Commission. A Benefits date was
needed for employee sign up. Discussion ensued. Commissioner Strafuss moved to set the
Benefits Fair date for December 7th. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

MONTHLY BUDGET REPORT

Auditor Rick Findley went before the Commission to answer questions regarding the Monthly
Budget Report. Commissioner Houseman inquired about an approved line item for retired
county employees that their payroll was to be placed on. Rick Findley said yes, there was a line
created for that purpose. Discussion ensued. Pay raises were discussed. Rick said the transfer
station fund needed to have the cash flow watched on a regular basis.

HURLBERT AUDITING SERVICES AGREEMENT

Commissioner Houseman addressed the Hurlbert Auditing Services Agreement which had
counsel approval. Commissioner Strafuss moved to authorize Presiding Commissioner
Houseman’s signature on the Hurlbert Auditing Services Agreement. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

SOLID WASTE MANAGEMENT RESOLUTIONS

Commissioner Strahan moved to authorize signature of the Resolution for the Appointment of a
Representative to the Southwest Missouri Solid Waste Management District Council.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
Commissioner Strafuss moved to approve the Resolution for the Appointment of a
Representative to the Southwest Missouri Solid Waste Management District Executive Board.
Commissioner Houseman seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
 STATE AND LOCAL EMERGENCY MANAGEMENT CONSULTANT CONTRACT

Commissioner Strafuss moved to authorize Commissioner Houseman sign the State and Local
Emergency Management Consultant Contract. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

MEMORANDUM OF AGREEMENT WITH
ARKANSAS GAME AND FISH COMMISSION

Commissioner Strafuss moved to enter into the Memorandum of Agreement with Arkansas
Game and Fish Commission and the US Corp of Engineers regarding Slough Hollow Road by
authorizing the signature of Presiding Commissioner Ron Houseman. Commissioner Strahan
seconded the motion for discussion. Commissioner Strahan said funding for K-Dock paving was
discussed previously with Fish & Game and the Corp. Material funds were also discussed with
them. Commissioner Strahan would like to pull the audio and listen to be sure the County
followed the stipulations set by the Taney County Commission. Commissioner Strahan
withdrew his second. Commissioner Strafuss withdrew his motion. The issue was reposted for
the following Thursday.

PERSONAL PROPERTY REFUNDS & ABATEMENTS

County Clerk Donna Neeley, Deputy Clerk Cristy Smith and Assessor James Strahan addressed
the Commission to discuss Personal Property Refunds and Abatements. The types of abatements
that could be handled by the Assessor, the Board of Equalization and the Commission were
discussed. The specific reasons allowed for court orders during regular session were discussed.

Assessor James Strahan said the current list of pending abatements were for properties valued by
the BOE. He had applied occupancy to some of the properties, as that new law had been adopted
by the Commission. As the Assessor does not have access to the tax book, the County Clerk
would need to put occupancy changes on the tax book and then notify the Commission of
changes entered, just as BOE would inform the Commission of changes made by the BOE to be
entered into the record.

Collector Sheila Wyatt addressed the Commission. A billing cutoff date was requested for
equality purposes though state statutes did not provide for that. Discussion ensued. The
Collector’s programmer had a personal property tax program script written to print the
approximately 100 personal property abatements that were going to be done in a separate batch,
so that they would not have to be hand-pulled. He could also automate those abatements being
done in the tax book.

Commissioner Strafuss moved to approve all three years of personal property abatements for
2010, 2009 and 2008, coded in purple on the agenda provided and with court order numbers:
20120156, 0158, 0183, 0196, 0208, 0222, 0228, 0229, 0230, 0249, 0250, 0279, 0280, 0283,
0339, 0358, 0359, 0360, 0372, 0375, 0377, 0442, 0462, 0463, 0545 and 0547. Commissioner
Strahan seconded the motion for discussion. Commissioner Strahan stated the Commission
hadn’t done that in the past. Discussion ensued. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Real estate was discussed. The discussion was reposted for next Monday.

RECESS
11:10 AM

RECONVENED
11:20 AM
 STAFF DEPARTMENTAL MEETING – ROAD AND BRIDGE

Randy Haes, Harlin Collins and David Stottle of the Road and Bridge Department addressed the
Commission. The facility trench drain, Saints Street drainage, propane tanks and fencing were
discussed for the Mt. Branson facility. Footers were being prepared for the salt building.

Shamblin Road was discussed. Commissioner Strahan wanted four stop-ahead signs put in.
Rumble strips would be priced.

A Safety Meeting from 1 p.m. to 5 p.m. had been scheduled for November 8th in the Commission
Hearing Room. Equipment inspection and the snow rodeo were discussed.

Randy Haes requested one of the Commissioners look at Venice on the Lake area as ten miles of
roadway needed attention. The Sewer District had intentions to do some work in the area. This
could be a multi-year project. Commissioner Strahan asked Randy to check with the Sewer
District to determine any upcoming projects.

Randy brought a picture of a solar speed-minder trailer that would track the speed and take a
traffic count for a single direction. The Road and Bridge Department had two but neither
worked.

David Stottle said the boom on the Case backhoe was broke again. Discussion ensued regarding
repair versus replacement of the boom. He would do further research for replacement.

Commissioner Strahan said the County needed a heavy duty rock rake for park work. They do
have a land preparatory but the rake would be more time efficient. Randy would look into the
rake.

Randy Haes informed the Commission, as tradition, that when the time change occurred, Road
and Bridge would need to go back to five eight hour days.

RECESS
11:56 AM

RECONVENED
1:00 PM

AGENDA REQUEST REVIEW

The Commission met to review Agenda Requests with Nikki Lawrence.

APPROVAL OF PAYROLL
Commissioner Strafuss moved to approve payroll as follows:

PAYROLL DATE: OCTOBER 14, 2011

GCR: 112435 – 112453

RB: 112414 - 112429

AF: 112430 - 112432

TS: 112433 - 112434

911: None

Manual Warrants: 5505 - 5510

Accounts Payable: 326280 - 326299

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021 (1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
1:23 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
2:01 PM

CALL TO ORDER

Presiding Commissioner Houseman called the meeting back to order at 2:02 p.m. with all
members present.

EMERGENCY SESSION
 COMPUTERIZED TEMPERATURE CONTROL CONTRACT

EPM had raised a question to County Counsel of the original bid expiration and the extended
seven day grace period. Although County Counsel disagreed with the position of EPM, in the
best interest of all parties and not to incur further expenses, County Counsel recommended that
an Emergency Meeting (a meeting that had not been posted at least 24 hours in advance) be
conducted.

Commissioner Strahan moved to approve the Computerized Temperature Control Contract
between Taney County and EPM, Inc. Commissioner Strafuss seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021 (1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
2:05 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
5:36 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.