Commission Minutes

OFFICIAL MINUTE
OCTOBER 6, 2011, 2nd DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:47 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

Nikki Lawrence addressed the Commission to discuss miscellaneous invoices.

SECURITY STAFFING

Sheriff Russell informed the Commission that since the 2011 Budget had been approved the
number of inmates within the jail had more than doubled; the Sheriff noted he needed four
additional jail employees to handle the workload. The Sheriff commented that the increase was
due to an influx of prisoners from other counties being held in the Taney County Jail.

The Commission offered the following points: 1) An intergovernmental agreement must be in
place between counties spelling out cost per day, medical liability and other germane issues. 2)
The employees would be considered full time temporary through the end of 2011 and that the
employees would have to be reapproved before working in 2012. 3) The Commission would
approve the rate per hour as offered by the Sheriff at $10.50 per hour.

Commissioner Strahan moved to allow the Sheriff to hire four employees for the jail to be paid
out of the contingency fund in accordance with an Intergovernmental agreement, to be revisited
at the first of next year. Commissioner Strafuss seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

BID PROCEDURE – PROPANE & SELF-PROPELLED POWER BROOM

Kathy Roberts and Randy Haes of Road and Bridge went before the Commission and opened
five bids regarding propane. The first was from Amerigas at $1.969 per gallon with $19.95 per
year per tank. The second submission was from Titan with $1.929 per gallon, with no additional
tank or delivery charge. The third submission was from MFA Oil at $1.85 per gallon with no
additional tank or delivery charge. The fourth submission was from Mountain Country Propane
at $1.799 per gallon with no additional tank or delivery charge. The fifth submission was from
Ferrell Gas at $1.785 per gallon with no additional tank or delivery charge.

Kathy Roberts and Randy Haes also opened four bids regarding a Self Propelled Power Broom.
The first submission was from Potter Equipment with a no bid response. The second submission
was from Berry Tractor with a cost of a complete unit at $41,995 and $1,660 for a three
year/3000 hour extended warrantee with no deductible, travel time or mileage for a total of
$43,655. A front mount broom was $44,900 and $1,660 for a three year/3000 hour extended
warrantee with no deductible, travel time, or mileage for a total of $46,560. The third
submission was from Van Kappel with a cost of $40,845, and $1,153.67 for a three year/4000
hour extended warrantee for a total of $41,998.67. They also have a used 2010 Power Broom for
$35,250 that would come with no warrantee. The fourth submission was from Murphy Tractor
with a no bid response. Commissioner Houseman asked that the bids be laid out for review for
anyone interested in viewing the bids.

Purchasing Agent Ron Erickson requested time to review all the bids and to then give his
recommendations on October 13.

AGENDA REQUESTS REVIEW

The Commission met with Nikki Lawrence to review the Agenda Requests.

Deputy Clerk Cristy Smith went before the Commission to address the pending abatements
agenda. Commissioner Houseman asked her to research what statutes allowed the Commission
to approve abatements outside of the Summer BOE session. Ms. Smith stated there was a policy
in the past that stated the Board was to handle abatements. Commissioner Strahan asked that a
copy of the policy be brought for review. Glenda Giles, Assessor staff, and Collector Sheila
Wyatt explained upcoming personal property issues that would need to be handled immediately
upon submission. Discussion was reposted for the following Tuesday.

RECESS
9:46 AM

RECONVENED
10:05 AM

COMMISSION RE-DISTRICTING DISCUSSION

Commissioner Houseman stated re-districting boundaries needed to be discussed. Maps had
been updated by the IT department. The Commission reviewed the maps. Discussion ensued.

Commissioner Strafuss wanted to get copies of the maps and send them to the Chambers to
inform political subdivisions for a public hearing. Additional townships were discussed.

GIS Manager Patsy Alexander addressed the Commission regarding the census count of each
district. The Commission requested copies of several maps. Further discussion was reposted to
the following Thursday.

HEALTH INSURANCE DISCUSSION

John Akers and Vicky Rice with Akers and Arney addressed the Commission. Due to expected
increases, Mr. Akers recommendation was to go to bid. The Commission wanted to discuss
placing the county health insurance up for bid. There was a need to make a decision within 30
days. Vicky Rice said in previous years, the Wellness center had not been linked to health
insurance benefits. The health fair scheduled for December 11th was discussed. Further
discussion was reposted for Tuesday during Executive Session.

RECESS
10:48 AM

RECONVENED
11:30 AM

LETTER OF SUPPORT – THE GREENS, PHASE II

Commissioner Houseman had a request from HCW for an affordable housing project at Branson
Hills. Commissioner Strafuss moved to send a letter of support to the Missouri Housing
Commission. Commissioner Strahan seconded the motion for discussion. Commissioner
Strahan said as they approved the Phase I, there were situations with other affordable housing
projects in the County; mainly that rent was considerably higher than what was proposed. Also,
the numbers varied from the proposal. Commissioner Strafuss said this project was for seniors,
and there were not many options for seniors. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

SHAMBLIN ROAD CONCERNS

Antonina Albrecht addressed the Commission. Their house at Shamblin Road and Mountain
Grove was about 60 feet from the street. The highway signs were not respected at all.
Discussion ensued. The Commission agreed to work with the Road and Bridge department to
address the issue. Some temporary remedies would be incorporated immediately.

COUNTY BOARD APPOINTMENTS – PLANNING COMMISSION & BOARD

Commissioner Strafuss moved to appoint Mark Weiss to the Board of Adjustment to fill the
expired term of Jack Johnson, effective Jan 1, 2011 for a four year term. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

Commissioner Strahan moved to appoint Olen Tate to fill the unexpired Park Board term of Chip
Mason. Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

Commissioner Strahan addressed concerns of two county employees serving on the Planning and
Zoning Board after the road and bridge position was filled. Commissioner Strahan moved to
appoint Steve Adams as the Planning and Zoning Board member of Beaver Township.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Strahan stated one more term for BOA Big Creek Township needed to be
attended to the following week.
 EMERGENCY EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021 (3)

Commissioner Strafuss moved to go into Emergency Executive Session due to time sensitive
information pursuant to RSMo 610.021 (3). Commissioner Strahan seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
12:03 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
12:58 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.