Commission Minutes

OFFICIAL MINUTES
OCTOBER 3, 2011, 1st DAY OF
THE OCTOBER ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:31 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING (COMMISSION HEARING ROOM)

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

Melissa Duckworth with Emergency Services informed the Commission that next Saturday from
9 a.m. to 1 p.m. a Hazardous Materials Spill practice would take place at Shadow Rock Park.

RECESS
8:50 AM

CALL TO ORDER

Presiding Commissioner Houseman called the October 3, 2011 meeting to order at 9:00 a.m.
with all members present.

PRAYER

Treasurer Helen Soutee led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES 9/23, 9/26 & 9/29

Commissioner Strafuss moved to approve the minutes of 9/23, 9/26 and 9/29/2011 with changes
and corrections. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/ JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable as follows:
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

ROAD VACATIONS – POWELL ROAD

Commissioner Strahan moved to leave Powell Road vacation open for decision in the quarterly
meeting. Discussion ensued. The motion died due to lack of a second.

Commissioner Houseman opened the hearing for the Powell Road Vacation. The Presiding
Commissioner asked if anyone was in favor of the road vacation. Randy Haes stated there was a
Powell Road petition and work was underway to see that sections of the road were vacated. A
posting was in the Road and Bridge office. Commissioner Houseman asked if anyone was in
opposition of the Powell Road vacation. There was no written remonstrance. Commissioner
Strafuss moved to postpone to a definite time of 11 a.m. the road vacation of Powell Road.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

STAFF DEPARTMENTAL MEETING – ROAD AND BRIDGE
SALT SHED

Randy Haes and Harlan Collins with the Road and Bridge department met with the Commission.
Harlan Collins and David Stottle met to look at the Mt. Branson Barn to inspect the existing
building for use as a salt shed. A new building was needed for a salt shed and the old shed
would be used for storage.

DRAINAGE ISSUE

Chris Robertson called regarding a drainage issue at the License Bureau building. There was
flooding in the building during the last heavy rain. The Commission asked Randy Haes to refer
the matter to the City of Forsyth.

DIRT AGREEMENT

Randy Haes had a fill dirt agreement between Larry Huffman of Protem and Taney County as he
requested more than three loads of dirt. Discussion ensued. Commissioner Strahan moved to
approve the dirt agreement with Larry Huffman.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

ROAD SIGNS

The Commission agreed to approve a 911 sign for Harding Boulevard in accordance with the
plat. Kiier Court needed a dead end sign to reduce traffic. Two speed limit signs would be
confirmed by Randy Haes. The Commission would check with legal counsel to determine what
needed to be done with the “children at play” signs. A speed monitor was discussed. Yield signs
upgrading was discussed. Posts and anchors needed to be restocked.
 WATER USER’S AGREEMENT

Commissioner Strafuss moved to approve Presiding Commissioner Houseman to sign the Water
Users Agreement between Mt. Branson and Water District #2.

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Harlan Collins said basic chip and seal was done. Holes were being patched then chip and seal
would be put over it. Additional material was needed to finish patching.

COUNTY BOARD APPOINTMENTS

Planning and Zoning Administrator Bob Atchley met with the Commission to discuss board
recommendations. Planning & Zoning board had two recent resignations. Two members of the
Board of Adjustments, David Nelson and Jack Johnston, have not been officially reappointed for
this term. Discussion ensued. A Park board appointment was also needed. Board appointments
were postponed until Thursday.

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 61-.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
10:09 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to postpone the Executive Session to a definite time of 1:30 p.m.
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

OUT OF EXECUTIVE
1:18 PM

MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION SUPPLEMENTAL
AGREEMENT TO AIRPORT AID AGREEMENT & ORDINANCE

Commissioner Strafuss moved to approve the Missouri Highway and Transportation
Commission Supplemental Agreement to Airport Aid Agreement and Ordinance.
Commissioner Strahan seconded the motion for discussion. Legal Counsel Frank Cottey had
previously reviewed documents. The motion passed by vote: Houseman (aye), Strahan (aye)
and Strafuss (aye).

ROAD VACATIONS (POWELL ROAD)

No signed petitions were submitted for the road vacation of Powell Road. The one vacation
considered was to be turned over to Mr. Frank Cottey.
 RFQ FOR ECONOMIC SERVICES

Commissioner Strafuss wanted to work with Ron Erickson to solicit ideas and prices for a cost
from a third party company to make a recommendation for cooperative structure with county,
agencies and cities for economic development. Discussion ensued. As there was no expense to
the county, the Commission agreed to proceed.

AGENDA REQUESTS REVIEW

The Commission met to review Agenda Requests reviews with Jillian Rulon.

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 61-.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
1:51 PM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to go out of Executive Session. Commissioner Strafuss seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
1:52 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.