Commission Minutes

OFFICIAL MINUTES
SEPTEMBER 26, 2011, 23RD DAY OF
THE JULY ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:31 a.m. with Ron
Houseman and Danny Strahan present and Jim Strafuss absent. The following proceedings were
had and made a matter of record:

PRELIMINARY STUDY MEETING (COMMISSION HEARING ROOM)

The County Commission met to review previous meeting minutes and accounts payable.

Commissioner Strafuss entered the meeting.

PUBLIC COMMENT

There were no public comments.

CALL TO ORDER

Presiding Commissioner Houseman called the September 26, 2011 meeting to order at 9:00 a.m.
with all members present.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

Commissioner Houseman thanked everyone who sent cards, letters, emails texts, and flowers in
response to the loss of his dad.

PREVIOUS MEETING MINUTES 9/8, 9/12, 9/15 & 9/19

Commissioner Strafuss moved to approve the minutes of 9/8, 9/12, 9/15, and 9/19/2011 with
changes and corrections. Commissioner Strahan seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/ JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable as follows:
ACCOUNTS PAYABLE

DATE 9/26/2011

CHECKS WARRANTS
326007 to 326082 5489
to
to

TRANSFERS
1. Transfer from Buildings & Grounds to R&B (concrete
work)
2.
3.

Please sign and date that you have reviewed the included information.

Date Time Signature Comments

9/21/2011 3:00pm jj

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

BRANSON SCHOOLS UPDATE

Dr. Hayter gave a presentation entitled Change, Complacency, and Challenge regarding the
Branson R-4 School District to the Commission which informed of current year projected goals.
He answered questions the Commissioners asked.

BOARD APPOINTMENTS

Planning & Zoning Administrator Bob Atchley addressed the Commission stating two Board of
Adjustment positions had not been reappointed for the Planning Commission vacancies; one
position for the Political Townships of Beaver and Big Creek. The issue was reposted for next
Monday.
 BID PROCEDURE – COUNTY UNIFORMS

Purchasing Agent Ron Erickson addressed the Commission to give formal recommendation of
two bids opened last Monday.

After County Uniform bids were reviewed, Mr. Erickson recommended the bid be awarded to
Cintas for a three year period. Commissioner Strafuss moved to take recommendation and
award a three year County Uniform bid to Cintas. Commissioner Strahan seconded the motion
for discussion. Commissioner Strahan said this was a complicated bid due to replacement and
damage of uniforms. With a discrepancy on some of the items, he did not know why the request
was not fulfilled by AiraMark though Cintas had done an outstanding job. The motion passed by
vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 BID PROCEDURE – ROOF REPLACEMENT

After three Roof Replacement bids were reviewed and verified by Renee Brusca Building and
Grounds Supervisor, Mr. Erickson recommended as did Renee Brusca, the bid be awarded to
Finley Brothers Roofing for the County Extension Office. Commissioner Strafuss asked if the
company was insured and bonded. Ron Erickson said that bonding would only apply when the
overall cost was over $25,000. Commissioner Strahan moved to approve to award the bid to
Finley Brothers Roofing as recommended by Ron Erickson. Commissioner Strafuss seconded
the motion for discussion. Commissioner Strafuss asked if they had insurance. Ron Erickson
said yes, insurance is required. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).
 MT BRANSON BARN

Randy Haes, Harlan Collins and David Stottle met with the Commission to discuss the County
Barn at Mt. Branson. The Commission asked their thoughts of how to provide better service and
response times for the County residents.

Commissioner Strahan said equipment is outside in East and West locations, which needed to be
moved inside at Mt. Branson. Salt and Chemical Treatment was discussed. Randy Haes said he
thought 8 to 10 employees would be needed to work out of the Mt. Branson facility for snow
removal. The shop at Kissee Mills had 8 crews to work the East route. The positions for
manager would need to be established and a memo needed to be sent to each shop asking for
relocation requests. Commissioner Strafuss said the front property line needed fenced.
Discussion ensued. Commissioner Strahan asked for the current crew lists.

Randy gave a route map to the Commission to discuss proposed districts and miles covered.

STAFF DEPARTMENTAL UPDATE – ROAD & BRIDGE
VARIOUS ITEMS

Randy Haes stated that the current chip seal list had been completed. Two roads were added, but
were not yet finished. Last budget figures were under budget by $10,000. Paving should be
completed tomorrow.

Winter supplies of calcium and salt need replenished. Current expected capacity for salt held at
the Mt. Branson Barn was 5 to 6 loads; with new walls built, 12 to 14 loads could be held. It was
determined the Mt. Branson salt facility will need to be rebuilt. Next year’s chip seal and hot
mix overlay list was being created.

Birmingham road improvements were needed for next year. An estimated cost will be brought to
the Commission. The Powersite Sewer Project was discussed. Two drainage issues needed to be
resolved. Culverts on Lake Shore Drive needed replaced.

Shady Drive gravel road in Branson doesn’t get maintained. The road was determined to be
maintained by the City of Branson. Lake access Clarkson Road was discussed. Ingenthron Road
was discussed.

River Rat drainage issue had been completed. A call was received regarding a drainage problem
on Oakwood Drive. There was a drainage problem even with the 5 inches last week. A culvert
needed to be put in. Discussion ensued.

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021(3)

Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021 (3).
Commissioner Strafuss seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
11:07 AM

See Executive Session Minutes for actions, if any.

OUT OF EXECUTIVE
12:49 PM

Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).
 RECONVENED
1:15 PM

AGENDA REQUESTS REVIEW

The Commission reviewed agenda requests with Nikki Lawrence.

APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve payroll.

PAYROLL DATE: September 30, 2011

GCR: 112371 – 112372, 112396 – 112412

RB: 112375 - 112390

AF: 112373, 112391 - 112393

TS: 112394 - 112395

911: None

Manual Warrants: 5492 - 5495

Accounts Payable: 326083 – 326122

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021(1), (2), (3), & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) & (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
1:25 PM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to go out of Executive Session. Commissioner Houseman
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (absent)
and Strahan (aye).
 OUT OF EXECUTIVE
4:12 PM

Commissioner Strahan moved to adjourn. Commissioner Houseman seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (absent).

ADJOURNED
4:13 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.