Commission Minutes

OFFICIAL MINUTES
SEPTEMBER 19, 2011, 21st DAY OF
THE JULY ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:33 a.m. with Ron
Houseman absent, and Danny Strahan and Jim Strafuss present. The following proceedings were
had and made a matter of record:

Clerk Donna Neeley swore in Commissioner Jim Strafuss as Temporary Presiding
Commissioner.

PRELIMINARY STUDY MEETING (COMMISSION HEARING ROOM)

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

There were no public comments.

RECESS
8:53 AM

CALL TO ORDER

Temporary Presiding Commissioner Strafuss called the September 19, 2011 meeting to order at
9:00 a.m. with all members present.

PRAYER

Treasurer Helen Soutee led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES – 9/1

Commissioner Strahan moved to approve the minutes of 9/1/2011. Commissioner Strafuss
seconded the motion. The motion passed by vote: Houseman (absent), Strahan (aye) and
Strafuss (aye).

ACCOUNTS PAYABLE/ JOURNAL ENTRIES/TRANSFERS
Commissioner Strafuss moved to approve accounts payable as follows, withholding 325978 and
325991:

ACCOUNTS PAYABLE

DATE 9/19/2011

CHECKS WARRANTS
325940 to 326003 5484 5488
326004 to 326005 5485
326006 to 5486
5487
TRANSFERS
1. Transfer from R&B to GCR (1/2 of annual budget
amount)
2. Transfer from Election fund to Computer room revenues (laptop computer)
3. Transfer from Transfer Station to R&B (labor)

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (absent),
Strahan (aye) and Strafuss (aye). There were no journal entries.

INTRODUCE LINDA SORENSON – HR DIRECTOR

Commissioner Strafuss introduced Linda Sorenson as the Director of Human Resources for the
County. Commissioner Strahan said he was very pleased Linda was now a resource for county
employees and administration and he looked forward to a new policy book.

Linda Sorenson said she was pleased to be here. After much thought, the direction she was
choosing to take was to serve the County and each employee. She had 16 years experience and
was ready to put it into action.

Commissioner Strafuss asked if there were any questions. With none, he thanked and welcomed
Linda.

BID PROCEDURE – COUNTY UNIFORMS

Purchasing Agent Ron Erickson addressed the Commission regarding County uniforms. The
four submissions were as follows: Cintas, Uni-First, AiraMark, and Ameripride. A Complete
price sheet accompanied each submission.

The award was reposted to Thursday morning to allow for review.
 BID PROCEDURE – ROOF REPLACEMENT

Purchasing Agent Ron Erickson addressed the Commission regarding Roof Replacement on the
County Extension Office. He had received the following three bids: Cox Roofing with an
estimate of $10,380.00; Mr. Lonnie Brown with B & C Remodeling, for an estimated cost of
$8,375.00; Findley Brothers Roofing, with an estimate of $4,780.00. The Award was reposted to
Thursday morning to allow for review.

RECESS
9:15 AM

RECONVENED
9:29 AM

BIO-SOLIDS UPDATE & ISSUES

Commissioner Strafuss asked Pat Keck, Attorney for the Commission, to summarize preceding
meetings. Pat Keck stated the meetings centered on determining an agreement to benefit all
entities involved, including ownership of equipment and operation management. All members
involved had come to the conclusion to recommend the Commission move forward with the
project.

Commissioner Strafuss explained part of this project involved matching funds Taney County
would invest with the Clean Water Commission. Project organizational structure, operation, and
ownership at the end of County requirements were discussed.

Mike Zimmerman, with HDR Engineering, had worked for the County with all the cities
involved. Mr. Zimmerman stated they were at a decision point as to ownership. He explained
the drying facilities as well as the mobile facility. A Joint Municipal Utility had been explored.
Ownership options were explained.

Attorney Pat Keck stated that only a city municipality could be an owner, the County could not
be an owner, but they could have an intergovernmental agreement. Ownership would then
transfer to the utility as soon as the utility was formed. The Utility would be an insulating factor
for community liability. Discussion ensued.

Commissioner Strahan and Commissioner Strafuss indicated preference of a utility owned
facility for liability reasons. The Commission asked for comments from the audience. They
were in agreement with the discussion.

The discussion was reposted for Monday to allow for Commissioner Houseman’s participation.

RECESS
9:59 AM
 EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021 (1) (2) (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1) (2)
(3) & (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (absent), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
10:30 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (absent), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
12:00 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.