Commission Minutes

OFFICIAL MINUTES
SEPTEMBER 15, 2011, 20th DAY OF
THE JULY ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:05 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

BID AWARD – FOOD SERVICE MANAGEMENT

Sheriff Jimmie Russell and Purchasing Agent Ron Erickson addressed the Commission. After
reviewing the bid they found that all vendors met the criteria. ABL was the low bidder and the
Sheriff had a good relationship with them. The Sheriff and Purchasing Director recommended
ABL receive the award.

Commissioner Strafuss moved to accept ABL as primary food service management company for
the Taney County Jail, per the Sheriff’s recommendation.
Commissioner Strahan seconded the motion for discussion. Jimmie Russell stated that if
changes were requested, notification would be submitted in writing and the change would be
made within 30 days. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

AGENDA REQUESTS REVIEW

The Commission reviewed agenda requests with Jillian Rulon. Commissioner Strafuss moved to
postpone Agenda Requests Review to a definite time of 8:30 a.m. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

BID AWARD – CISCO SERVERS

Interim IS Director Marc Rys and Ron Erickson addressed the Commission. Ron Erickson stated
that the County had received one bid from Alexander Open Systems (AOS), with a submission
of $13,124.28.
Marc Rys stated that the bid was the same as the initial quote. Del and HP had also been
contacted. Mr. Rys recommended the bid be awarded to AOS.

Commissioner Strafuss moved to award the Cisco Servers bid to AOS. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

RECESS
8:23 AM

RECONVENED
8:32 AM

AGENDA REQUESTS REVIEW

The Commission continued the review of agenda requests with Jillian Rulon.

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021 (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
8:42 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
9:05 AM

BID AWARD – AVIATION FUEL

Mark Parent with the Taney County Airport and Purchasing Agent Ron Erickson addressed the
Commission to present bids for aviation fuel. Both Mark Parent and the Purchasing Director
recommended Naegler Oil receive the award.

Commissioner Strahan moved to award Naegler Oil Company the aviation fuel bid as presented.
Commissioner Strafuss seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION – CONTRACTS PER SECTION 610.021 (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (12).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
9:16 AM
See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
10:09 AM

RECESS
10:09 AM

RECONVENED
10:15 AM

PRELIMINARY BUDGET DISCUSSION

Auditor Rick Findley addressed the Commission regarding the 2012 Budget. Commissioner
Houseman stated that the two issues to discuss were the Sewer District Budget and the overall
Budget. He asked how soon the Final Budget Hearing would be. Rick stated he had to give the
Preliminary Budget to the Commission by November 15th. Commissioner Houseman asked for
hard copies of what had been requested. Mr. Findley said he had a spreadsheet with all the
information, with the entire budget being 50 to 60 pages. Commissioner Houseman asked how
many departments submitted budget requests. Rick Findley stated that some offices submit
multiple budget requests, but most have a single budget request. Commissioner Houseman
requested specific details on the General County Revenue Fund, including Road and Bridge.

The Auditor said that according to statutes, if the budget requests were not submitted by Sept.
1st, then by Sept. 10th the Auditor would submit the request.

Commissioner Houseman stated that the Commission had been formally advised that they
needed to know all expenses and revenues broken down by personnel, etc. Discussion ensued.

Commissioner Strafuss stated that the Commission needed to know the budget, so they would
know what funds were needed to run the utility created within the sewer district. Commissioner
Houseman said utility dollars were separate and not a part of County funds. Discussion ensued.

The Commission would like to present something to the Sewer Board on Tuesday.
Rick Findley said the Sewer would be very close to last year’s budget, as revenue was a
determining factor. Commissioner Strafuss stated it appeared the budget would need to be 3%
down from this year, which could still be more than revenue in 2010.

Commissioner Strahan moved to adjourn. Commissioner Strafuss seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 ADJOURNED
10:59 AM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.