Commission Minutes

OFFICIAL MINUTES
AUGUST 22, 2011, 13th DAY OF
THE JULY ADJOURNED TERM

The County Commission met in the Commissioner’s Conference Room at 8:30 am with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING (COMMISSION CONFERENCE ROOM)

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

Josh Smith addressed the Commission regarding elected officials spending excessive county
funds. Commissioner Houseman requested Josh Smith’s documents be given to the auditor.
Auditor Rick Findley said he gave Josh the documents.

CALL TO ORDER

Presiding Commissioner Houseman called the August 22, 2011 meeting to order at 9:05 am with
all members present.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES 8/15 AND 8/18

Commissioner Strafuss moved to approve the minutes of 8/15 and 8/18/2011 with changes and
corrections as noted. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE

Commissioner Strahan moved to approve accounts payable as follows:

ACCOUNTS PAYABLE
DATE 8/22/2011

CHECKS WARRANTS
325615 to 325695 5470
325696 to 325702
to
to
to
Please sign and date that you have reviewed the included information.

Date Time Signature Comments

8/19/2011 11:00am j 1 journal entry
j
Great River
invoices totaling
$11,656.25 to be
place on ap
purchase card after
approval

Commissioner Strafuss seconded the motion for discussion. Commissioner Strafuss stated the
Great River invoice was going to be paid with a procurement card to get the 1% rebate. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

JOURNAL ENTRIES/TRANSFERS

Commissioner Strahan moved to approve the transfers. Commissioner Strafuss seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

INTERGOVERNMENTAL AGREEMENT RELATING TO
THE TANEY COUNTY JAG GRANT

Sean Barnwell addressed the Commission with an agreement between Taney County and the
City of Branson. Commissioner Strahan moved to sign the JAG Intergovernmental Agreement
relating to the 2011 Taney County JAG Grant.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye). Commissioner Houseman thanked Mr. Barnwell for all the
work he put into the JAG Grant process.

CODY SYSTEM PROPOSAL ADDENDUM #1A

Sean Barnwell presented the Commission with the Cody System Proposal Addendum #1A. The
addendum was provided by Cody for items left out of the contract or need to be cleaned up.
There was no financial portion to the addendum. It added a firehouse interface between Taney
County software and Western Taney County Fire, so they can receive information from dispatch.
It added a mapping license to allow the Sheriff’s Department to view county maps. The
addendum needed to be executed and added to the current contract.

Commissioner Strafuss moved to approve Addendum #1A to the Cody Systems Contract.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

SEMI ANNUAL TREASURER’S REPORT

Helen Soutee presented the Commission with the Semi-Annual Treasurer’s Report. Per Statutes,
she needed to give the County Commission a breakdown of Taney County finances. An
investment and funds discussion ensued.

Commissioner Strafuss moved to accept the Semi-Annual Settlement and Investment Report as
presented by Helen Soutee.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

PROCUREMENT POLICY DISCUSSION

Commissioner Houseman discussed the Procurement Policy with Auditor Rick Findley. He
asked the Commission set a future date to look at what the policy was, discuss, and make the
policy more relevant to help with questionable issues, such as was addressed in public comment.
The discussion would be re-posted on the following Monday at 10 am. Auditor Rick Findley
would also bring written documentation of all department credit cards.

STAFF DEPARTMENTAL MEETING – BUILDING & GROUNDS

Renee Brusca, Director of Maintenance, addressed the Commission regarding completion of the
Commissioners Conference Room. For a cost of $3500 a crew would install sheet rock, glass
doors, windows and carpet, which would extend the wall to seat 15 people. Commissioner
Houseman requested the wall be insulated double with sheet rock for privacy. The Commission
directed Renee Brusca to proceed with the construction. Commissioner Strahan stated a larger
table needed to be put in for seating to accommodate 15 people.

RECESS
9:40 AM

RECONVENED
9:50 AM

TIGER III GRANT PRE-APPLICATION

Spencer Jones of Great River Engineering discussed Tiger III with the Commission. Mr. Jones
stated that if the county had any interest in applying for the Tiger III Grant, open applications
would start August 23, with pre-applications on October 3 and a full application at the end of
October, if selected. Further, if the County would match money, the application would be more
competitive.

With potential development of the race track, he felt it would tie well with what the Tiger Grant
process was about. The race track developer would be willing to put up the deposit for
interchange improvements for the match portion if the County would make the application. The
race track developer would incur financial costs for the application and match dollars necessary
to meet Grant requirements. Airport incorporation was discussed. Commissioner Strahan stated
that if it would not cost the County, with fees being paid for by the track developer, he would
support the application.

Commissioner Strafuss stated we need to make sure to involve MODot in the plans for the Grant.
The County would be receptive to all developer offers.

Commissioner Strahan moved the County be the sponsoring agency for the project provided
herein, regarding Tiger III application. Commissioner Strafuss seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Commissioner Strafuss said a decision still needed to be made on the other two projects.
Commissioner Strahan said others might come forward with a financial match. Application
processes were discussed. Commissioner Strafuss will re-post when he had additional
information.
 TRANSFER STATION DISCUSSION

Commissioner Strafuss had been approached by Mona Menezes of the City of Branson regarding
a roadside recycling program. The City was struggling with the cost of glass recycling. The
City of Branson talked to Ripple Glass of Kansas City who said if a storage area could be created
in the county, they would pick up and haul away glass as a recycling program. The additional
cost would be to buy concrete blocks 2x2x3 or 2x2x4 to create a bunker for glass storage. There
was an unused slab out of the way. The Commission agreed to hold additional discussion in
Executive Session regarding possible contracts, etc.

LEASE AGREEMENTS – DAVIS AVIATION & BRANSON AIRCRAFT

Mr. Mark Parent addressed the Commission. Last Monday, Mr. Frank Cottey presented lease
agreements to the Commission for Davis Aviation and Branson Aircraft. The renewals were
modified slightly by Mr. Cottey, but the agreement substance was the same. Discussion ensued.

Commissioner Strahan moved to approve lease agreements between Davis Aviation Inc. and
John Lawler, Branson Repair. Commissioner Strafuss seconded the motion. Commissioner
Strahan amended his motion correcting the name of Branson Aircraft to Branson Aircraft Repair.
Commissioner Strafuss amended his second for discussion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

RECESS
10:22 AM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021 (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
10:35 AM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
12:05 PM
 EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021 (1), (2), (3) & (12)

Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) & (12). Commissioner Houseman seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
1:05 PM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Houseman
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and
Strahan (absent).

OUT OF EXECUTIVE
4:20 PM

Minutes were taken by Jim Strafuss and typed by Lyn Wieneke, Deputy Clerk.