Commission Minutes

OFFICIAL MINUTES
AUGUST 8, 2011, 10th DAY OF
THE JULY ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:40 am with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING (COMMISSIONER’S HEARING ROOM)

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

There were no public comments.

CALL TO ORDER

Presiding Commissioner Houseman called the August 8, 2011 meeting to order at 9:04 am with
all members present.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Houseman led the Pledge of Allegiance.

LETTER FROM JOPLIN

Commissioner Houseman read a letter from the City of Joplin thanking Taney County for their
immediate assistance following the tornado of 2011. Commissioner Houseman commended the
two crews sent to Joplin for doing a phenomenal job of representing Taney County.

PREVIOUS MEETING MINUTES – 7/7, 7/11, 7/13, 7/18, 7/21, 7/25, 7/28, 8/1

Commissioner Strafuss moved to approve the minutes of 7/7, 7/13, 7/18, 7/21, 7/25, 7/28 and
8/1/2011 with changes as noted. Commissioner Houseman seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable and warrants as follows, holding out
325547 and 325506:

ACCOUNTS PAYABLE

DATE 8/8/2011

CHECKS WARRANTS
325455 to 325559 5460
325560 to 325566 5461
to 5462
to
to
Please sign and date that you have reviewed the included information.

Date Time Signature Comments

8/5/2011 1:00pm jj

Commissioner Houseman seconded the motion for discussion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

Commissioner Strafuss moved to postpone approval of checks 325547 and 325506 to a definite
time of 1:25 pm. Commissioner Strahan seconded the motion for discussion. The motion passed
by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Check 325567 replaced check 325506 for Keck & Austin.

MONTHLY BUDGET REPORT

Auditor Rick Findley addressed the Commission for questions regarding the Monthly Budget
Report. Commissioner Houseman spoke regarding county policies on accounts payable and how
the budget was affected. Rick Findley said he would give the Commission procedures and
policies. Mr. Findley suggested the employee handbook include policies such as cell phone and
credit card usage.

HPRP GRANT ADVANCE FUNDING

The Commission approved and signed the HPRP Grant Advance funding.

STAFF DEPARTMENTAL UPDATE – IT

Interim IS Director Mark Rys addressed the Commission with an update on the Information
Technology department. A handful of issues had been addressed; one issue being that the
department was disconnected from the other county offices. This issue was resolved by having
the employees use the on-line support ticket system. Mr. Rys stated that the phone answering
system in the IT department had been modified, and discussed excessive unused phone lines and
numbers for the County that could be redirected to enable phones not in use. Overall, Mark Rys
felt the department was running fairly smooth.

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021(3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
9:34 AM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).
OUT OF EXECUTIVE
12:31 PM

RECONVENED
1:29 PM

BANK OF AMERICA FUNDS – COLLECTOR LETTER

County Collector Sheila Wyatt met with the Commission to inform them of the Bank of America
Collectors main account. She informed them that as of July 2009 we changed bank accounts. In
October, the account was closed, however they continued to collect ACH payments if offered;
then charged them fees. As payments were accepted, she would contact depositors and have
them get the funds back. Early in 2010 bank statements were received with this amount
deposited in that account again. Sheila contacted the Department of Treasury, and the Secretary
of Housing, but the contact number was no longer good. Funds were held until the outside
auditor Andy Marmouget, from Davis, Lynn & Moots visited. He suggested she make the
County Commission aware of the problem, and have them request the funds. Ms. Wyatt sent a
certified letter asking if these funds belonged to the Missouri Housing Department, Department
of Treasury, and she received a signed receipt back, yet had not received a reply. She had the
check in the Collector’s account and would like to roll the check to the County Treasurer to go
into County GCR, along with documentation. Commissioner Houseman agreed completely to
follow the outside auditor’s advice.

Commissioner Strafuss moved to accept the check with the County Collector’s letter of
explanation to be deposited into the General County Revenue. The letter follows:
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE
Commissioner Strafuss moved to postpone to a definite time of 4:00 pm the decision on checks
325547 and 325506. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

FLOOD UPDATE

Bob Atchley and Ron Erickson addressed the Commission. Commissioner Houseman stated that
the Commission had agreed by consensus that Mr. Davis would proceed with the Notice of
Interest and the remainder of the project would go out for bid as other companies were being
solicited. Commissioner Houseman signed an agreement on Tuesday, August 2, stating the
Notice of Interest would be completed by August 17, in agreement with the Commission.

Since then, Mr. Davis and Mr. Atchley met Friday, August 5, and Saturday, August 6, with
property owners to discuss their intentions. After initial calculations, they spoke with each
property owner and reviewed provided supporting documentation. With this information Mr.
Davis could complete the notice of interest as well as the application. Of the nine owners
substantially damaged, seven signed the letter of intent and an application form. Two of the six
owners in the 40% damaged group proved, when documentation was provided, that they were
over 50% damaged.

Mr. Davis recommended the County look at substantially damaged homes only and send a
decision letter to the non-substantially damaged owners. Discussion ensued. Bob Atchley
needed confirmation to proceed with substantially damaged homes only.

Commissioner Strahan moved to approve the Notice of Interest Professional Services Contract
between Taney County and State and Local Emergency Management Consultants, LLC.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
Ron Erickson stated that he had completed the RFP, the notice had been sent, and it was
scheduled to print Wednesday. The opening and award date for the proposals was set for
Monday, August 29th. He further explained that he would contact the Information Technology
department and request they post the RFP on the website.

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye) and Strahan (aye).
 EXECUTIVE SESSION
2:04 PM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
5:05 PM

ACCOUNTS PAYABLE

Commissioner Strafuss moved to release check 325547 based upon the individual becoming a
valid 90 day temporary employee, as per the recommendation of the County Attorney.

EMERGENCY PAYROLL

PAYROLL DATE: August 9, 2011

GCR: 112253

RB: None

AF: None

TS: None

911: None

Manual Warrants: 5463 - 5464

Accounts Payable: None

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

K-DOCK PARKS AGREEMENT

Commissioner Strahan moved to authorize Commissioner Houseman to sign all necessary
documents regarding the K-Dock Parks agreement. Commissioner Strafuss seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ADJOURNED
5:38 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.