Commission Minutes

OFFICIAL MINUTES
JULY 5, 2011, 1st DAY OF
THE JULY ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:32 am with Ron
Houseman, Jim Strafuss and Danny Strahan present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING (COMMISSION HEARING ROOM)

The County Commission met to review previous meeting minutes and accounts payable.

CALL TO ORDER

Presiding Commissioner Houseman called the July 5, 2011 meeting to order in the Commission
Hearing Room at 9:00 am with all members present.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES – 6/23/2011

Commissioner Strahan moved to table the previous minutes of June 23rd until Monday, July
11th. Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable 325065 through 325120, holding
back 325083 through 325085, 325097 and holding back 325105 through 325109. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye). There were no Journal entries or transfers to discuss.

ACCOUNTS PAYABLE

DATE 7/5/2011
 CHECKS WARRANTS
325065 to 325120 5439
to 5440
to 5441

ROAD VACATIONS

The Powell Road Vacation was presented from Bob Paulson, who handled the legal work, and it
was noted that the petition was filed by Nick Plumber, owner of the property along the portion of
Powell road proposed to be vacated. An affidavit was provided that notice of the hearing had
been posted 15 days prior according to RSMo 71.270, and that it was posted in at least five
public places in the county. Technical aspects went before the Road and Bridge Department and
were reviewed by Randy Haes. There was a legal description change to match the road built
years ago.

Commissioner Houseman asked if there were any protests to the request. Commissioner Strahan
moved to approve the vacation of Powell Road. Commissioner Strafuss seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 UNNAMED ROAD VACATION

The second vacation, an Unnamed Road, was an order vacating a public road or public street
which was petitioned by Charles and Vivian McArthur, represented by Bill McCullah. Other
landowners had joined in the request. A newspaper publication was made 15 days prior.

Commissioner Houseman asked if there were any protests to the request. Commissioner Strahan
moved to give approval of the Unnamed Road Vacation. Commissioner Strafuss seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 BID OPENING & AWARD – HYDRAULIC THUMB

Randy Haes went before the Commission to receive and open the bids. Four bids were received
to purchase and install an excavator and a hydraulic thumb for one price. The first bid was from
Fabick CAT with a bid price of $11,309 to include freight, labor and attachment. The second
was from Murphy Tractor & Equipment with a bid price of $12,620. The third was from Victor
L. Phillips with a bid price of $15,840. The fourth was from Potter Equipment Company with a
bid price of $5,897.

Commissioner Houseman asked Randy with Mr. Ron Erickson, director of purchasing, to review
and present a recommendation at 10:15 am. Commissioner Strafuss moved to postpone the bid
award regarding the Hydraulic Thumb to 10:15 am. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

RECESS
9:18 AM

RECONVENED
9:30 AM

BID OPENING & AWARD – ROCK DRILLING

Randy opened bids for rock drilling holes for guard rail posts at Moore Bend Road in Cedar
Creek. The County had received three bids. The first was from James H. Drew Corporation
from Sedalia with a bid price of $62.00 per hole, with a total of 50 holes for $3,100. The second
was from L & D Rock Drilling, Inc, from Crane, for a price of $450 per hole, at approximately 3
ft per hole. No total price was given. Commissioner Strafuss stated that would be a total of
$22,500. The third bid received was from Southern Construction for a price of $660 per hole,
with a price per foot of $165, and a total price of $33,000 for 50 holes, 4 foot deep, and 12” in
diameter.

Randy stated that Drew Corporation had done a lot of work for MoDOT. Commissioner
Houseman inquired as to the difference in costs. Randy stated the price increase was due to not
being set up to perform that type of work. Randy recommended James H. Drew. Commissioner
Strafuss moved to award the rock drilling bid to James H. Drew Corporation. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

TRANSFER STATION FLOOD WAIVER

Commissioner Strafuss stated that on July 1 the waiver expired, and that there were still residents
working on their houses. He asked if waived Transfer Station fees would still be allowed.
Discussion ensued regarding other options.

RECESS
9:51 AM
 RECONVENED
10:00 AM

MID-YEAR INSURANCE UPDATE

John Akers and Vicky Rice with Akers and Arney presented the Commission with an Experience
Accounting Summary on health insurance for the period of April 1, 2010 thru March 2011, paid
thru that time, which was the most current data they had.

Commissioner Strafuss asked when they would start gathering data for the renewal. Mr. Akers
responded that they would start October 1st. The data point would stop the end of July or
possibly August. It looked like there would be an increase.

Commissioner Houseman asked if there was anything we could do differently to reduce costs. It
was expressed that staff education regarding office visits, urgent care, and hospital emergency
room visits could reduce costs. Commissioner Houseman asked them to get a meeting on the
schedule to help reduce the cost.

BID AWARD – HYDRAULIC THUMB

Randy Haes and Ron Erickson addressed the Commission. Potter Equipment Company was
contacted. Only a Manufacturer Warranty would be included which would be the same as the
other bids. Fabick CAT did have a two year warranty on their parts. Randy recommended the
bid be awarded to Potter. Commissioner Strahan moved to award the bid of the Hydraulic
Thumb to Potter Equipment Company. Commissioner Strafuss seconded the motion for
discussion. Commissioner Strahan asked Randy to get an additional price for an extended
warrantee. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Commissioner Houseman asked if there were any additional items that would need to go to bid
in the near future. Randy stated that an additional or replacement power self-propelled broom
was needed. Commissioner Houseman directed Randy to get some specs worked up and discuss
them with Mr. Erickson, as he would be handling all the bids for the County system.

Commissioner Strafuss stated that we did not have any funding for equipment purchases. A total
budget review next week needed to be addressed prior to putting out a bid.

CLEO AGREEMENT

The Commission received the annual presentation of the Counsel of Local Elected Officials for
the Ozark Region Workforce Investment Act. Commissioner Strahan moved to approve the new
CLEO agreement. Commissioner Strafuss seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).
 APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve payroll due to staffing issues. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

PAYROLL DATE: July 8, 2011

GCR: 112167 - 112178

RB: 112146 - 112161

AF: 112162 - 12164

TS: 112165 - 112166

911: None

Manual Warrants: 5437 - 5438

Accounts Payable: 325047 - 325064

ADJOURNED
10:23 AM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.