Commission Minutes

OFFICIAL MINUTES
JUNE 30, 2011, 33rd DAY OF
THE APRIL ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:35 am with Ron
Houseman, Jim Strafuss and Danny Strahan present. The following proceedings were had and
made a matter of record:

AGENDA REQUESTS REVIEW

The Commission reviewed the agenda requests with Nikki.

John Soutee reported to the Commission regarding the Lookout Acres contract. Sewer District
attorney David Fielder reviewed the contract, and had contacted Mr. Cottey, County Counsel, to
determine how to proceed. It was requested that the contract with Victor Rosetta be reviewed by
the Commission.

RECORDS DESTRUCTION

A records destruction list was presented to the Commission. Commissioner Houseman stated on
record that destruction can be done by all county officials; but some should not be destroyed as
they may have historical value. Historical value could be determined with a review by the
Historical Society prior to destruction. The presented destruction list follows:

RECORDS DISPOSITION

County: Taney
Office: County Clerk
Disposition 5-Jun-11
Date:

EXP.
BOX # INCLUSIVE DESCRIPTION DATE RETENTION
DATES SCHEDULE

125 2005 Purchase Orders/Req. 2010 GS009 & RSMo50.172.2
126 2005 Purchase Orders/Req. 2010 GS009 & RSMo50.172.2
127 2005 Purchase Orders/Req. 2010 GS009 & RSMo50.172.2
128 2006 Purchase Orders/Req. 2011 GS009 & RSMo50.172.2
129 2006 Purchase Orders/Req. 2011 GS009 & RSMo50.172.2
130 2006 Purchase Orders/Req. 2011 GS009 & RSMo50.172.2
131 2006 Purchase Orders/Req. 2011 GS009 & RSMo50.172.2
157 2009 4/7/2009 Election 2011 Election Auth. 028.007
158 2009 4/7/2009 Election 2011 Election Auth. 028.007
159 2009 4/7/2009 Election 2011 Election Auth. 028.007
160 2009 4/7/2009 Election 2011 Election Auth. 028.007
161 2009 4/7/2009 Election 2011 Election Auth. 028.007
162 2009 4/7/2009 Election 2011 Election Auth. 028.007
163 2009 4/7/2009 Election 2011 Election Auth. 028.007
164 2009 4/7/2009 Election 2011 Election Auth. 028.007
165 2009 4/7/2009 Election 2011 Election Auth. 028.007
166 2009 4/7/2009 Election 2011 Election Auth. 028.007
167 2009 4/7/2009 Election 2011 Election Auth. 028.007
168 2009 4/7/2009 Election 2011 Election Auth. 028.007
169 2009 4/7/2009 Election 2011 Election Auth. 028.007
170 2009 4/7/2009 Election 2011 Election Auth. 028.007
171 2009 4/7/2009 Election 2011 Election Auth. 028.007
172 2009 4/7/2009 Election 2011 Election Auth. 028.007
196 2009 8/4/09 Special Election 2011 Election Auth. 028.007
Ballots
199 4/6/2010 Voted Ballots 4/6/2011 Election Auth. 028.007
200 4/6/2010 Voted Ballots 4/6/2011 Election Auth. 028.007
201 4/6/2010 Unvoted Ballots 4/6/2011 Election Auth. 028.007
202 4/6/2010 Unvoted Ballots 4/6/2011 Election Auth. 028.007
203 4/6/2010 Unvoted Ballots 4/6/2011 Election Auth. 028.007
204 4/6/2010 Unvoted Ballots 4/6/2011 Election Auth. 028.007
205 4/6/2010 Unvoted Ballots 4/6/2011 Election Auth. 028.007
206 4/6/2010 Unvoted Ballots 4/6/2011 Election Auth. 028.007
207 4/6/2010 Absentee 4/6/2011 Election Auth. 028.007
reports/envelopes
208 2/2/2010 Hollister 1 - 2/2/2011 Election Auth. 028.007
voted/unvoted
209 2/2/2010 Protem - voted/unvoted 2/2/2011 Election Auth. 028.007
210 2/2/2010 Hollister 2 - 2/2/2011 Election Auth. 028.007
voted/unvoted
211 2/2/2010 Branson 2 - voted/unvoted 2/2/2011 Election Auth. 028.007
212 2/2/2010 Skyline - voted/unvoted 2/2/2011 Election Auth. 028.007
213 2/2/2010 Branson 3 - voted/unvoted 2/2/2011 Election Auth. 028.007
214 2/2/2010 Branson 3 - voted/unvoted 2/2/2011 Election Auth. 028.007
215 2/2/2010 N. Branson - 2/2/2011 Election Auth. 028.007
voted/unvoted
216 2/2/2010 N. Branson - 2/2/2011 Election Auth. 028.007
voted/unvoted
217 2/2/2010 Branson 1 - voted/unvoted 2/2/2011 Election Auth. 028.007
218 4/6/2010 Voted ballot & used seals 4/6/2011 Election Auth. 028.007
219 2/2/2010 4 manilla envs. - misc. 2/2/2011 Election Auth. 028.007
election
220 2/2/2010 Test Deck - 2/2/10 2/2/2011 Election Auth. 028.007
221 2/2/2010 Hollister 1 - reprints 2/2/2011 Election Auth. 028.007
222 2/2/2010 Skyline - reprints 2/2/2011 Election Auth. 028.007
223 2/2/2010 Hollister 2 - reprints 2/2/2011 Election Auth. 028.007
224 2/2/2010 N. Branson - reprints 2/2/2011 Election Auth. 028.007
225 2/2/2010 N. Branson - reprints 2/2/2011 Election Auth. 028.007
226 2/2/2010 Branson 3 - reprints 2/2/2011 Election Auth. 028.007
227 2/2/2010 Branson 3 - reprints 2/2/2011 Election Auth. 028.007
228 2/2/2010 Branson 1 - reprints 2/2/2011 Election Auth. 028.007
229 2/2/2010 Branson 2 - reprints 2/2/2011 Election Auth. 028.007
230 2/2/2010 Absentee misc./envs./tape 2/2/2011 Election Auth. 028.007
231 2/2/2010 Absentee misc./forms 2/2/2011 Election Auth. 028.007
232 2/2/2010 Absentee - unvoted 2/2/2011 Election Auth. 028.007
ballots
233 2004 Treasurer's Receipts 2005 GS006, 008, 010, 011
235 2004 Treasurer's Receipts 2005 GS006, 008, 010, 011
236 2004 Copy of Purchasing 2004 Non-Record
Ledger
237 2004 Cancelled Checks 2005 GS010 & RSMo.50.272.2
238 2004 Cancelled Checks 2005 GS010 & RSMo.50.272.3
282 Nov. 2, 2004, Election files: PSR's, 11/6/200 Election Auth. 028.007,
Apr. 3, 2007, May Judges Payroll, Affidavits 9 .001, .002, .022, .020, GS
15, 2007, Nov. 6, of Publication, Sample 066, GS 012
2007, Nov. 2, Ballots, Correspondence,
1999, Nov. 2, Absentee Reports,
2006, Aug. 8, Election Costs,
2006 Checklists, Copies of
Polysub Certification
Notices, Copies of
Statements of Votes Cast,
Ballot order prep sheets,
non-records
283 June 6, 2006, Apr. Election files: PSR's, 11/6/200 Election Auth. 028.007,
4, 2006, Nov. 7, Judges Payroll, Affidavits 9 .001, .002, .022, .020, GS
2006, Nov. 2, of Publication, Sample 066, GS 012
2004, Febr. 7, Ballots, Correspondence,
2006 Absentee Reports,
Election Costs,
Checklists, Copies of
Polysub Certification
Notices, Copies of
Statements of Votes Cast,
Ballot order prep sheets,
non-rec
296 2004 Accounts Payable 2009 GS007 & RSMo50.172.2
297 2004 Accounts Payable 2009 GS007 & RSMo50.172.2
298 2004 Accounts Payable 2009 GS007 & RSMo50.172.2
299 2004 Accounts Payable 2009 GS007 & RSMo50.172.2
300 2004 Accounts Payable 2009 GS007 & RSMo50.172.2
301 2004 Accounts Payable 2009 GS007 & RSMo50.172.2
302 2004 Accounts Payable 2009 GS007 & RSMo50.172.2
303 2004 Accounts Payable 2009 GS007 & RSMo50.172.2
304 2004 Accounts Payable 2009 GS007 & RSMo50.172.2
305 2004 Accounts Payable 2009 GS007 & RSMo50.172.2
306 2004 Accounts Payable 2009 GS007 & RSMo50.172.2
307 2004 Accounts Payable 2009 GS007 & RSMo50.172.2
308 2004 Accounts Payable 2009 GS007 & RSMo50.172.2
309 2004 Accounts Payable 2009 GS007 & RSMo50.172.2
310 2003 Journal Entries & Payroll 2009 GS007 & RSMo50.172.2
checklist
315 2005 Cancelled Checks & 2008 GS010
Deposit Books
316 2005 Stubs & Warrants 2008 GS010
317 2005 Cancelled Checks 2008 GS010
318 2005 Receipt Books, Bank 2008 GS010
Statements, Treasurer's
Detail Reports
319 2005 Bank Receipts & Reports 2008 GS010
320 2006 Bank Receipts & 2009 GS010
Statements
321 2006 Receipt Books, Bank 2009 GS010
Statements, Treasurer's
Detail Reports
371 2005 Receipts 2006 GS011
372 2007 Receipts 2008 GS011
373 2004 Receipts 2005 GS011
374 2006 Receipts 2007 GS011
 375 2002 & 2003 Accounts Payable 2008 GS007 & RSMo50.172.2
376 2005 Accounts Payable Reports 2010 GS007 & RSMo50.172.2

Signed: Date:

TRANSFER STATION

The Commission discussed flood related houses that needed to be destroyed.

WELLNESS CENTER UPDATE

Nikki addressed the Commission to show appreciation from the Wellness Committee for
employees utilizing the wellness center. She explained how they could go to Melissa Duckworth
to allow their employee ID badges to gain access. There were 10 to 20 employees using the
facility daily. A budget line had not yet been designated. There was currently money in the
miscellaneous fund. Equipment stored in the judicial facility needed to be sold. There would be
a sale at an undetermined date after future discussion.

County Auditor Rick Findley stated that is they County had built a budget line, statutes would
not allow funds to be kept at year end. The Commission directed Rick to budget the dollar
amount in GCR under other expenses, titled Wellness Center, for expenditures.

Nikki asked if they could have educational classes during the day. The Commission said during
lunch hours that would be appropriate, and that if the presentation reduced insurance rates, then
it could be at anytime.

SEWER BOARD FOLLOW UP DISCUSSION

John Soutee, Administrator for Taney County Regional Sewer District, addressed the
Commission. Since June 13th, the Sewer Board obtained the legal counsel of David Fielder at
the County Attorney’s suggestion. David Fielder had been informed of Pat Keck’s two
declaratory judgments: 1) the Sewer District was a political subdivision; and 2) usage and
utilization of the sales tax fund. He has also been informed of the objective of separation of the
TCRSD from the County Commission relationship and what was trying to be achieved.

Rates, staffing options and available structures for relocation were being reviewed. They would
be requesting direction from the Board of Trustees.

Issues had been discussed with Jim Berry of the County Health Department and the State DNR.
Statutes provide for the County Health Department to pick up those services.

90% of John and Suzie’s job duties were involved in capital improvement sales tax projects.
Questions regarding salaries being supplemented out of the sales tax were asked. Properties and
locations were discussed. There were concerns expressed on the insurance coverage of the
employees. The Commission directed John to call Tim Connell and then One Beacon, if
necessary.

David Fielder addressed the Commission. He had previously worked with Pat Keck and Frank
Cottey. David was trying to resolve transition issues as soon as possible.

Commissioner Houseman read an email that suggested an intergovernmental agreement for
consideration between the Sewer Board of Directors and the County of Taney. Commissioner
Houseman stated they were amenable to all options.

William Cummings, Chairman of the Board of the Taney County Regional Sewer District shared
that he was a volunteer, not an elected official, and he felt the people of Taney County and the
citizens needed to come first.

RECESS
9:31AM

RECONVENED
9:36 AM

HAZARD MITIGATION WORK SESSION

Bob Atchley introduced Jim Lawson as the Director of Branson’s Planning Department. Jim
was there to answer any questions regarding the City of Branson’s approach to the Hazard
Mitigation Plan.

Bob presented the Commission with a presentation of information learned from FEMA/SEMA.
Points of interest were: Substantial and not-substantial damage assessments, FEMA voluntary
flood buyout program, Hazard Mitigation Grant Program, eligible project costs, Benefit-Cost
Analysis, non-federal match, Repetitive Flood Claims Grant Program, and Severe Repetitive
Loss Properties.

Commissioner Houseman asked Jim Lawson to report on Branson’s experience of the Hazard
Mitigation process. Mr. Lawson spoke to the Commission about different scenarios and
situations he had encountered.

The Commission asked Bob to further research Community Development Block Grants.

Commissioner Strafuss moved to authorize Taney County to facilitate, with the Purchasing
Department Personnel, any State or Federal grant programs that could provide funds to assist in
the purchase of any voluntarily submitted property, affected by the floods of 2011, with the
caveat that any matching funds that were necessary to complete any application would be
provided by the property owner, or from any non-federal monies. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).
Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ADJOURNED
11:39 AM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.