Commission Minutes

OFFICIAL MINUTES
JUNE 20, 2011, 29th DAY OF
THE APRIL ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:34 am with Ron
Houseman, Jim Strafuss and Danny Strahan present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING (COMMISSION HEARING ROOM)

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

There were no public comments.

CALL TO ORDER

Presiding Commissioner Houseman called the June 20, 2011 meeting to order in the Commission
Hearing Room at 9:00 am with all members present.

PRAYER
Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES – 5/31, 6/2, 6/6, AND 6/8

Commissioner Strafuss moved to approve the minutes of 5/31, 6/2, 6/6 and 6/8/2011 with
changes and corrections as noted. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE / JOURNAL ENTRIES / TRANSFERS

Commissioner Strafuss moved to approve accounts payable 324886 through 324966 and
warrants 5431. Commissioner Strahan seconded the motion for discussion. The motion passed
by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE

DATE 6/20/2011
 CHECKS WARRANTS
324886 to 324966 5431
to
to
to
to
Please sign and date that you have reviewed the included information.

Date Time Signature Comments

6/17/2011 9:30 AM jj

DATA SHARING AGREEMENT WITH OZARK COUNTY

Patsy Alexander addressed the Commission regarding the Intergovernmental Data Sharing
Agreement between Taney County and Ozark County. Commissioner Strafuss moved to
approve the Data Sharing Agreement. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Commissioner Strafuss asked if GIS data was used by other entities and put into a Plat book for
sale by them. Patsy informed the Commission the Intergovernmental Agreement prohibited the
sale of GIS data by other entities.
 ROUND TABLE DISCUSSION OF THE BOONE COUNTY VISIT

The Commission had visited Boone County and found it enlightening due to the advancement
toward more effective and efficient services. Elected officials there cooperated with one another
through a collaboration of requests that would help them arrive at policies and procedures. The
Commissioners mentioned Sewer Board meetings and suggested they meet with Boone County.
Discussion ensued.

Each commissioner in Boone County had a special responsibility, and worked as a liaison to
individual departments until their next work session. Boone County Commissioners then moved
to a conference room to work through an administrative agenda and make a presentation
regarding a particular assignment.

As the administrative responsibilities had been handled, a faster response could be made.
Agenda’s were set two weeks in advance. Commissioner Strafuss would like to begin
implementation of their process in Taney County.

The Personnel Advisory Committee consisted of all elected officials with a quarterly meeting.
The Human Resources director would be the chairperson and discuss any issues of interest.
Applications were discussed with elected officials.

Taney County had a Benefits Administrator who did an excellent job, but someone was needed
to work with all elected officials to create a common policy book to protect both employer and
employee. A Human Resource director would help ease the workload. A Commission liaison is
needed to set direction. The Commission agreed they needed to move forward with the
Personnel Advisory Committee and the Human Resource Director position. The Purchasing
Director would work with elected officials also. The Sewer District was discussed.

Further discussion was tabled until 1 PM.

RECESS
9:51 AM

RECONVENED
10:06 AM

COUNTY BOARD APPOINTMENTS

Commissioner Strafuss moved to appoint Bill Jones to the vacancy at the Taney County Airport
Board. Commissioner Strahan seconded the motion. Commissioner Strafuss amended his
motion to appoint Bill Jones to the unexpired term of the Taney County Airport Board.
Commissioner Strahan amended his second. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
Commissioner Strafuss moved to appoint Debbie Redford to the unexpired term on the IDA
Board. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

There were two remaining appointments to be made. One was for the P & Z Board Member
living in the Big Creek area. The Commission requested a response from residents around the
Protem and Rueter area who would be interested in filling the position.

PURCHASING FILING CABINETS

Commissioner Strahan said this would not have to take place if there were implementation of
prior discussions. There was a need to put filing cabinets in offices for additional
intergovernmental agreements, grants, etc. The discussion was postponed until 1 pm.

911 CONSULTANT BID SPECIFICATIONS

The Commission noted they had approved during the prior week to move forward regarding 911.
Discussion ensued regarding the hire or bid process, for a three month part-time period to give an
evaluation and analysis of the 911 department and revenues.

BOE ANNOUNCEMENT

County Assessor James Strahan addressed the Commission regarding the Board of Equalization.
He encouraged tax payers to bring appraisals or evidence to the Assessor’s office which could be
utilized at an informal hearing or later during BOE. Values could be moved based on persuasive
evidence and he could change a value based on an appraisal.

RECESS
10:25AM

RECONVENED
11:02 AM

BID AWARD – NEWSPAPER SERVICES AND ROAD MATERIALS

All other Newspaper Services bids were rejected and put back out without County Clerk’s data
for the newspaper bid.

Commissioner Strahan moved to approve the one bid received from Tri-Lakes News on the
newspaper bid #201106-134 Newspaper Services thru December 31, 2011. Commissioner
Strafuss seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

The Road Materials bid was not awarded. Randy Haes addressed the Commission as the first bid
was rejected. The need for and storage of chip and seal material was discussed. Commissioner
Strahan stated that the Commission could not jeopardize the completion and resurfacing of the
chip and seal roads. However, material transportation would be a substantial expense. The Road
Materials bid will be brought up at a future date. Commissioner Houseman advised any party
that was interested in providing a bid, take note that they have time to acquire property, establish
a quarry and be competitive.

RECESS
11:20 AM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.