Commission Minutes

OFFICIAL MINUTES
JUNE 13, 2011, 27th DAY OF
THE APRIL ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:33 am with Ron
Houseman, Jim Strafuss and Danny Strahan present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING (COMMISSION HEARING ROOM)

The County Commission met to review accounts payable.

AGENDA REQUESTS REVIEW

The Commission reviewed the agenda requests with Nikki.

PUBLIC COMMENT

Bob Schanz addressed the commission regarding last week’s meeting. He wanted to express his
opinion publicly that the commission was doing a great job.

RECESS
8:50 AM

CALL COUNTY COMMISSION MEETING TO ORDER

Presiding Commissioner Houseman called the June 13, 2011 meeting to order in the Commission
Hearing Room at 9:04 am.

PRAYER
Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

ACCOUNTS PAYABLE/ JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable checks 324787 through 324885 and
warrants 5426 through 5429 and two transfers. Commissioner Strahan seconded the motion.
Commissioner Houseman recommended an amendment to include check warrant 324561 for 911
funding to the City of Branson, withheld the last corresponding meeting. Commissioner Strafuss
amended his motion to include warrant 324561. Commissioner Strahan amended his second.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE
DATE 6/13/2011

CHECKS WARRANTS
324787 to 324826 5426
324827 to 324835 5427
324836 to 324885 5428
to 5429
to
Please sign and date that you have reviewed the included information.

Date Time Signature Comments

2
6/9/2011 10:00am jj TRANSFERS

MONTHLY BUDGET REPORT

The Monthly Budget report was moved to next Thursday.

LOOKOUT ACRES PHASE 1 BID AWARD

Taney County Sewer Administrator John Soutee addressed the commission. On June 1, they had
three bids: C2 Projects at $1.3 million, Tom Boise Excavating at $932,000 and Rosetta
Construction at $676,000. After review by HDR Engineers, it was recommended the Sewer
Board award the bid to Rosetta Construction. John Soutee asked the Commission for approval to
move forward. Commissioner Strahan moved to accept the recommendation to move forward
with Rosetta Construction. Commissioner Strafuss seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ROAD MATERIALS BID OPENING/AWARD

Commissioner Strafuss opened the June 10 Bid from Leo Journagan Construction Company.
The Commission asked Randy Haes to review the bid for recommendation.
Commissioner Strafuss moved to postpone the rock material bid recommendation until 9:40 a.m.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

RECESS
9:18 AM

RECONVENED
9:39 AM

County Auditor Rick Findley addressed the Commission regarding TIFF payments.
Commissioner Houseman noted he had met with the Branson City Administrator and Finance
officer to discuss the correct formula to calculate TIF payments. Commissioner Houseman read
the following statement:

The City of Branson and the County are working together cooperatively to seek a determination
of the correct formula regarding amounts due the city. This is not a contentious undertaking by
any stretch of the imagination. The County Auditor has found that the county is being charged
for a percentage of funds that the county never receives.

Quite simply, this may have been the intent of the General Assembly when TIF laws were
written. However counties and cities across the state have differing interpretations and therefore
utilize different calculations for the disbursement of TIF funds. It is in the best interest of both
the City and the County to seek a determination of which interpretation is correct and then move
forward. We will continue discussions and settle upon a method of legal determination.

ROAD MATERIALS BID OPENING/AWARD CONTINUED

Randy Haes addressed the Commission and recommended they award the rock bid to Leo
Journagan Construction. Commissioner Strafuss stated he would prefer Pat Keck review the bid.
Commissioner Strafuss moved to postpone the bid award to 3:00 p.m. for legal review.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

KASSEL ROCK CID

County Clerk Donna Neeley, Collector Sheila Wyatt, and Auditor Rick Findley met with the
Commission to discuss the proposed Kassel Rock CID.

Afterwards, the Commission asked that written documentation be given to the Commission from
concerned Elected Officials to determine expenses to be incurred to the county because of the
CID as well as any other thoughts. Discussion was tabled until Tuesday, June 27, for
documentation review.

COMBS – REDFERN SUPPORT LETTER
Max Lytle with Developmental Connections, and Taney County board member for People with
Developmental Disabilities, presented the Commission with an Executive Summary from
Dignity Now, Inc. He requested a letter of support for an application for Housing and Urban
Development (HUD) for a capital advance of $1.5 million to build a 15 unit apartment for
citizens with developmental disabilities.

Commissioner Strafuss moved to sign a letter of support for the section 8.11 Program Grant
Application for Combs-Redfern Apartments. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Commissioner Houseman asked if they could help in any other way. Max asked the Commission
to engage entities on coordination of permits and utilities. Commissioner Houseman stated he
felt there was a position within the county that would help in this area.

COMPENSATION FOR PLANNING COMMISSION BOARD MEMBERS

The Commission received from Planning & Zoning administration a notice regarding
compensation. The Commission decided to be in accordance with RSMo statute 64.805
regarding attendance fees not to exceed $25 per meeting including travel. Commissioner
Strafuss moved to set the attendance fee at $25 fee per meeting per member in attendance
according to statute. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

911 FUNDING DISCUSSION

Sherriff Jimmie Russell addressed the Commission. He stated that something would have to be
done about 911 funding. He explained that it was currently funded by a tax attached to landline
phone bills with a maximum rate of 15%, and that Missouri was the only state without a fee
levied against cell phones.

Commissioner Strahan moved to hire a consultant or someone serving as an employee who
would: coordinate an outside study, provide an analysis of existing 911 operations, determine
potential savings and possible enhanced revenues, and examine possible consolidation.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Houseman asked Sherriff Jimmie Russell and Sean Barnwell to email him some
thoughts as to what they felt needed to be evaluated.

COUNTY BOARD APPOINTMENTS

Commissioner Strafuss moved to appoint Ron Newman to the Transportation Board District #5
position for the unexpired term. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

All other board appointments were rescheduled to Thursday.
 RECESS
10:51 AM

RECONVENED
11:03 AM

METROPLEX CONTROL SYSTEM

The Commission received a payment request from Metroplex Control System. Maintenance
Administrator Renee Brusca informed the Commission of the purpose of the bill. There was a
security problem repaired. The charge for on-site labor was $125.00 per hour for 22.5 hours,
plus $1,800 travel time from San Antonio, Texas, for a total of $3,892.50. The 22 hours were
being disputed with Terry Shade of Metroplex, so a $720 discount was given. Prior visits were
under warrantee. There was no longer a contract. Commissioner Strafuss agreed to work
personally with Renee and contact them and discuss the situation to clarify the confusion.

Y HIGHWAY PROJECT

County Resident, Mr. Simmons, addressed the Commission. He had an ongoing problem for 1 ½
years regarding flooding, as the landscape nearby had changed. John Soutee had previously tried
to correct the problem. Mr. Simmons did not ask for 100% replacement, but felt he should not
have the continuing issue, as the water flow could be corrected.

Commissioner Strafuss asked John Soutee to take Randy Haes from Road and Bridge with him
to look over the situation, recommend a solution, and notify the Commission of what needed to
be done.

FOOD SERVICE MANAGEMENT SERVICES

It was stated that inmate food service was an annual basis bid. Commissioner Houseman asked
if counties usually handle food service that way. Sherriff Jimmie Russell stated that was very
common. There were several vendors the bid could be submitted to, and it needed to be done by
the first of July so that it could to be returned to the County by mid-August.

Commissioner Strahan said there had been a cost analysis when the jail was built, and the current
process was the most economical at the time.

LINE ITEM BUDGET CONCERN

At the start of the year, Jimmie Russell thought the payroll budget would be re-set after people
were laid off. There was no way to stay within the budget with previous employees on the
payroll budget. To make the reduction, a line item was established to house those items. His
concern was not to leave them in the budget.
The Commission noted that a line item had in fact been established within the budget to ensure
that such a problem would be averted. Commissioner Strafuss asked Rick to let the
Commission know what amount needed to be moved to different line items on Thursday.

RECESS
11:48 AM

RECONVENED
1:00 PM

NATIONAL EMERGENCY GRANT

The Commission was contacted by Karen Dowdy, from the Ozark Region Workforce Investment
Board and CLEO. She stated that there were funds available for restoration regarding flood
events if the County were to apply for them. She explained that the funds would not conflict
with funding for the Joplin area. Commissioner Houseman agreed to ask Workforce
Development to draft an agreement.

Commissioner Strahan moved to file an application as provided by Workforce Development
regarding National Disaster, the National Emergency Grant. Commissioner Strafuss seconded
the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL AND
CONTRACTS PER SECTION 610.021 (1), (2), (3) AND (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo610.021 (1), (2),
(3) & (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye), and Strahan (aye).

EXECUTIVE SESSION
1:03 PM

See Executive Session minutes for actions if any.

Commissioner Strahan exited the meeting at 1:10 pm.

Commissioner Strafuss motioned to postpone to a definite time of 3:15 pm. Commissioner
Houseman seconded the motion. The motion passed by roll call vote: Houseman (aye), Strafuss
(aye), and Strahan (absent).

OUT OF EXECUTIVE
3:01 PM

NEWSPAPER SERVICES BID OPENING/AWARD
Upon reconvene, the first line of business was bids for newspaper ads. One bid was received
from Branson Tri-Lakes News for $6.30 per column inch, with 9 type font and with a 10 point
leading. The bid opening/award was rescheduled for Monday.

The second line of business was a bid award for road materials. The bid award was rescheduled
to Monday, as Pat Keck wanted to see the submitted bid.

RECESS
3:10 PM

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL AND
CONTRACTS PER SECTION 610.021 (1), (2), (3) AND (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo610.021 (1), (2),
(3) & (12). Commissioner Houseman seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye), and Strahan (absent).

EXECUTIVE SESSION
3:17 PM

See Executive Session minutes for actions if any.

Commissioner Strafuss motioned to go out of Executive Session. Commissioner Houseman
seconded. The motion passed by roll call vote: Houseman (aye), Strafuss (aye), and Strahan
(absent).

OUT OF EXECUTIVE
3:45 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.