Commission Minutes

OFFICIAL MINUTES
MAY 31, 2011, 23rd DAY OF
THE APRIL ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:30 am with Ron
Houseman, Jim Strafuss and Danny Strahan present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING (COMMISSION HEARING ROOM)

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

There were no public comments.

CALL COUNTY COMMISSION MEETING TO ORDER

Presiding Commissioner Houseman called the May 31, 2011 meeting to order in the Commission
Hearing Room at 9:00 am.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES – 5/19

Commissioner Strahan moved to approve the minutes of 5/19/2011 with changes as noted and
submitted. Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYBLE/JOURNAL ENTRIES/TRANSFER

Commissioner Strafuss moved to calculate TIF payments based upon moneys received by Taney
County from the Department of Revenue and approve the payment. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

Auditor Rick Finley addressed the Commission regarding the check to be rewritten for accounts
payable.
Commissioner Strafuss moved to approve accounts payable 324620 thru 324697 and warrant
5420 and withholding accounts payable 324561 and 324554 for further review.

ACCOUNTS PAYABLE

DATE 5/31/2011

CHECKS WARRANTS
324620 to 324691 5420
324692 to 324697
VOIIDED 324632 to 324635
324698 to 324701
to
Please sign and date that you have reviewed the included information.

Date Time Signature Comments

VOIDED CHECKS
5/27/2011 8:30am jj 5/31/2011 324632-324635
CORRECTED &
ISSUED CHECKS
324698-324701

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

The Commission suggested that Tammy with 911 work with the Commission in creating a new
intergovernmental agreement between the City of Branson, Taney County and 911 for
disbursement of funds, which could be expedited in a timely fashion.

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONAL & CONTRACTS
PER SECTION 610.021 (1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) & (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
9:08 AM
Commissioner Jim Strafuss moved to postpone to a definite time, specifically 2:15 pm, the
Executive Session pursuant to RSMo 610.021 (1), (2), (3) & (12). Commissioner Ron
Houseman seconded the motion. The motion passed by roll call vote: Houseman (aye), Strafuss
(aye) and Strahan (aye).

OUT OF EXECUTIVE
9:28 AM

COMPUTERIZED TEMPERATURE CONTROL DISCUSSION

Debbie Redford with the Hollister School District addressed the Commission and presented them
with documentation regarding temperature control. Discussion ensued.

PERFORMANCE V. NON PERFORMANCE CONTRACT DISCUSSION

Commissioner Strahan took Debbie Redford’s recommendation to call Kevin Patterson,
Operations Manager of the Ozark School. The Commission was leaning toward non-
performance contracts. Further discussion was reposted for Monday.

ACCOUNTS PAYABLE

Commissioner Strafuss moved to approve check numbers 324698, 324699, 324700 and 324701.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

RECESS
10:00 AM

RECONVENED
10:14 AM

INCORPORATION OF HOLLISTER SCHOOL DISTRICT
INTO TANEY COUNTY’S HAZARD MITIGATION PLAN

Debbie Redford addressed the Commission regarding a shelter, as Hollister Schools is not
incorporated into the Taney County Hazard Mitigation plan. Discussion ensued.

Melissa with the Emergency Management office spoke to the Commission regarding the Hazard
Mitigation Plan and Board. The Commission requested Melissa find information regarding how
to include Hollister School into the Mitigation plan via amendment or get an amendment process
started and relay the information to Debbie.

Commissioner Strafuss moved to send a letter supporting the application and construction of
community safe rooms for the Hollister R-5 School District to FEMA. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

COUNTY BOARD APPOINTMENTS & REVIEW OF STATUTORY PAYMENT

Bob Atchley with Planning & Zoning addressed the Commission regarding the Planning and
Zoning Commission Board Member Agreement. Discussion ensued. In accordance with Statute
64.805 compensation is not to exceed $25.00 per meeting.

The Senior Citizen Board was discussed. Commissioner Strafuss moved to appoint Pat
Campbell to the unexpired term of Vonnie Mathiesen. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

The BOA Board vacancy was discussed. Commissioner Strahan moved to reappoint Tom
Gideon to a 4 year term. Commissioner Strafuss seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

The Board of Equalization vacancies were discussed. Further review was reposted to Thursday.
The Airport Board vacancy review was reposted until Thursday. The Planning and Zoning
(Swan Township) Board vacancy review was reposted until Thursday. The Library Board
vacancy review was reposted to Thursday. Two BOA Board vacancies were to be reposted in
two weeks.

STAFF DEPARTMENT UPDATE – SEWER DEPARTMENT
- SEWER SALES TAX REQUEST
- LOOKOUT ACRES CONTRACT AMENDMENT

John Soutee addressed the Commission. The Sewer is to utilize a portion of sales tax dollars for
projects in the aligning of a lift station and two manhole alignments at a cost of $68,000,
approved by the Sewer Board.

Commissioner Strahan moved to approve Forsyth’s submittal of the portion of the sales tax use
of $68,000. Commissioner Strafuss seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

The Lookout Acre’s project (Amendment #2) was brought before the Commission for approval,
which is an addition of $81,000 due to the scope of the 6 month project and includes $5,000 for a
database of photograph and video documentation prior to construction for future Sewer Board
review.

Commissioner Strafuss moved to approve Amendment #2 for Engineering Services to the
Lookout Acres Project. Commissioner Strahan seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 LEGAL SERVICES CONTRACT

Pat Keck submitted a legal services contract for a 6 month period for Taney County.
Commissioner Strafuss moved to approve the legal services contract drafted by interim counsel
Pat Keck. Commissioner Strahan seconded the motion for discussion. Commissioner Houseman
stated that the contract is not with Pat Keck, but with an individual to serve for Taney County in
the position of providing counsel on a contractual basis. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).
 FLOOD WAIVER EXTENSION

Commissioner Strafuss moved to extend the flood waiver extension at the transfer station until
July 1. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

STAFF DEPARTMENTAL MEETING – BUILDING & GROUNDS
- IN GOD WE TRUST SIGNAGE
- STORAGE IN THE OLD JAIL

Renee addressed the Commission regarding the pricing for the signage of “In God We Trust” in
8” gold metallic letters. She stated that it would cost $617.20 to contract the work done.

She submitted a photo of Branson’s 12 inch letters. The costs were as follows: 12 inch letters
cost $282.00, 10 inch letters cost $241.00, and 8 inch letters cost $194.00. Locations for the sign
could include the wall inside of the Commission Hearing Room and the Judicial Center, to be
approved when it comes through accounts payable. Discussion ensued. The 12 inch letters were
agreed upon. Commissioner Houseman stated veterans who have lost their lives should also be
considered for display. The Commission asked Renee to look into this display as well.

Storage in the Old Jail was discussed. Document storage is completely full. Commissioner
Strafuss suggested an opportunity to move in permanent cargo containers in the parking garage.
Discussion ensued. Commissioner Strahan moved to purchase up to 2 storage containers.
Commissioner Strafuss seconded. The motion passed by vote: Houseman (aye), Strahan (aye)
and Strafuss (aye).

Commissioner Strafuss moved to approve accounts payable related to storage units for the public
administrator. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

RECESSED
11:47 AM

RECONVENED
1:03 PM

KASSEL ROCK COMMUNITY IMPROVEMENT DISTRICT PUBLIC HEARING

Darrell Gross, with Gross and Associates, represented the property owners for the Kassel Rock
Community District. He presented information to the Commission in regards to the District.
Property owners have petitioned the county to establish a CID for Kassel Rock Development of
2100 acres. The plan was to develop a potential medical school and to sell property within the
next several years. The CID petition requested the authority to add up to a 1% sales tax, $1 per
$100 of assessed value on real property, and a special assessment of up to 4% of the assessed
value of the property. Discussion ensued.
The CID taxes could only be used for public infrastructure unless it was brought before the
County to amend the CID. The tax would be the mechanism where infrastructure would be
developed.

County Collector Sheila Wyatt addressed the Commission, stating that other Taney County
CID’s were not based on assessed value, and that additional programming would be required for
the 4% special assessed value tax.

Commissioner Houseman explained that the CID would create a new political subdivision.
Sheila commented a maximum of 1% additional sales tax is on anything within the CID area.

Assessor James Strahan went before the Commission to complete the signature on the form.

Sheila was concerned that people who buy the CID property would not be made aware that there
were special assessments and would be taxed on for 30 years.

James stated a CID was not a positive. It’s laid out by law, but the assessor takes a lot of
responsibility from tax payers. It would bring disarray as it had in the past, and hostility
regarding the value of property.

Walt Riggin, property owner near the CID, felt that this was an opportunity to see development
come to an area that sorely needed it. He was in favor of the CID.

Commissioner Houseman asked, “Can you elaborate on what the plan calls are for building?”
The plan intention was to build an educational campus to provide medical training for nurses and
pharmacists, with the surrounding area for residential development.

Commissioner Houseman said he was receptive to lay over the issue for a couple weeks to wait
for the public to respond. It would be reposted on June 13th. The Commission asked Donna
Neeley to talk to the assessor and collector and set up a meeting the next week to discuss the
issue.
.
RECESS
1:59 PM

RECONVENED
2:08PM

STAFF DEPARTMENTAL MEETING – ROAD & BRIDGE UPDATE
 JOPLIN UPDATE
 FLOODED ROADS

Randy Haes with Road and Bridge addressed the Commission. He stated that the department had
the second crew in Joplin. Crews were helping the Public Works Department clean streets and
driveways. They planned to work in Joplin thru Friday or Saturday. Then FEMA would take
over the operation. Commissioner Strahan said help had been appreciated and he wanted us
there, but FEMA help took precedence. Discussion ensued.

The Commission said the crew should stay through Wednesday night with the original crew
staying through Saturday to bring home equipment. Commissioner Houseman would call Public
Works to get an update for finalization.

Regarding flooded roads, Bull Shoals had crested at a record level of 696.5 and was at 694.3.
We had 6 roads opened in the morning, and 18 were still closed in the Table Rock Lake area and
Bull Shoals. No roads on Lake Taneycomo were closed.

Commissioner Strafuss addressed the Hilda Quarry rock bid. Randy altered the original rock bid
to just that specific location. June 13th at 9:15 bids were due, opened and awarded at that time.

Road and Bridge would like to purchase a thumb for the last track hoe. Commissioner Strahan
stated that at the time there was discussion on a thumb for the track hoe, the price was estimated
at $10,000 for complete installation. It was to be put up for bid.

Commissioner Houseman asked Harlan to commend the crew from the Commission for the work
they have done and for the passion they have had. They had all done a great job and all were
commended. Randy requested taking the next week off.

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONAL & CONTRACTS
PER SECTION 610.021 (1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) & (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
2:45 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
3:00 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.