Commission Minutes

OFFICIAL MINUTES
May 19, 2011, 18th DAY OF
THE APRIL ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:07 AM with Ron
Houseman, Jim Strafuss and Danny Strahan present. The following proceedings were had and
made a matter of record:

AGENDA REQUESTS REVIEW & AGENDA DISCUSSION

The Commission reviewed the agenda with Nikki Lawrence.

Commissioner Strafuss moved to postpone to a definite time, specifically 10:45 AM, the agenda
review discussion. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

EXTENSION OF COMPENSATORY TIME DUE TO THE FLOOD

Commissioner Strafuss moved to extend Road & Bridge comp time use to Sept 1, 2011.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

SENIOR CITZENS SERVICES BOARD DISCUSSION

Senior Citizens Board Member Don Ingrum spoke to the Commission regarding the use of tax
funds and grants to pay board members, to fund art classes, to purchase fans and air conditioners,
and to provide transportation for seniors. Mr. Ingrum questioned why the commission held out
an accounts payable request for the above items. The Commission responded that there had been
a question on the funding of art classes and it was their responsibility to research the matter
before they approved the invoice.

After discussion, the Commission assured Mr. Ingrum that they would be approving the invoice
when the following accounts payable review occurred.

EXTENSION OF ROAD & BRIDGE SUPERINTENDENT POSTING

Commissioner Strafuss stated that MODot had requested the Commission extend the Road &
Bridge Superintendent job posting, because they were awaiting layoffs and there would be
several qualified applicants available to the County after those occurred. The Commission
directed Nikki to extend the posting to June 17th to attract those qualified applicants.
 ALTERNATE COUNTY FAIR SITE ASSISTANCE

Fair Board Member Dennis House requested the Commission consider donating heavy
equipment to the Fair Board, instead of auctioning it off. Commissioner Strahan disagreed with
donating the equipment, as he believed it would not keep the bidding/purchasing process fair and
legal. He then encouraged the Board to bid on the items they would need during the auction. If
they won the bid, payment arrangements could be worked out with the County.

Mr. House informed the Commission that the Fair Board had decided to hold the 2011 Fair on
the City of Forsyth – Oremus property at the top of the hill on 76 Highway. He stated further
that the Board was moving towards signing a lease with the City of Forsyth on the property for
future fair planning. There was discussion on how to move forward and how to address the
needs of the board. Commissioner Houseman suggested the topic be reposted on the agenda for
the following Thursday. Commissioner Houseman added that the county should be involved in
the County Fair process.

SHADOW ROCK TRAIL DISCUSSION

Spencer Jones with Great River Engineering addressed the Commission on starting a dialog with
the City of Forsyth regarding an outstanding invoice of $25,000. Discussion ensued.

RECESS
9:16 AM

RECONVENED
9:35 AM

SHADOW ROCK TRAIL DISCUSSION – CONTINUED

After review, the Commissioner’s agreed to repost the topic.

COUNTY BOARD APPOINTMENTS

Commissioner Strafuss stated that the following boards needed to have members appointed:
Industrial Development (IDA) with one vacancy, Planning & Zoning with one vacancy, Airport
Board with 2 to 4 vacancies, Board of Adjustment (BOA) with three vacancies, Taney County
Transportation Advisory Board (TCTAB) with the District 5, one vacancy, the Senior Citizens
Board with one vacancy, and the Board of Equalization (BOE) with two vacancies.

The Commission discussed the time demands placed on the citizen appointees of the Board of
Equalization. They asked County Clerk Donna Neeley to research and report the wage of the
members to the Commission. They discussed proposed schedules for the Summer 2011 BOE
session, and attendance at the BOE training sessions held by the State Tax Commission.
 K HWY UPDATE

Commissioner Strahan informed the Commission that the Park Board had voted unanimously to
accept K Dock into the park system. He gave a general update on the topic.

RECESS
10:06 AM

RECONVENED
10:56 AM

AGENDA REQUESTS REVIEW & AGENDA DISCUSSION

Commissioner Strahan requested that no set time be posted on the agenda. Nikki encouraged the
Commission to stick with the timeframe she had allotted in the schedule. Commissioner Strafuss
requested a posted timeframe and stated that if the discussion continued after the allotted time,
the subject could be reposted.

Commissioner Strafuss moved to postpone to a definite time, specifically 2:45 pm, the agenda
requests review and agenda discussion. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

SEWER BOARD WORK SESSION

EXECUTIVE SESSION – LITIGATION, PERSONNEL & CONTRACTS PER SECTION
610.021 (1), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (3)
& (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
11:04 AM

See Executive Session minutes for actions if any.

Commissioner Strahan moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
2:03 PM
 BID AWARD - NEWSPAPER SERVICES & ROAD MATERIALS BID

Commissioner Strafuss moved to accept the Purchasing Agent’s recommendation for the road
materials bid, except the stockpile at Hilda. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Linda Gifford recommended the newspaper services bid be awarded to the Taney County Times.

Michael Schuver with Branson Tri-Lakes News addressed the Commission with concerns he had
on the bidding process.

Commissioner Strafuss moved to award the bid to both vendors. Commissioner Strahan
seconded the motion for discussion.

Donna Neeley addressed the Commission concerning election cost complaints from political
sub-divisions, as well as errors within publications. Commissioner Houseman suggested the
exclusion of election publications from the bid.

Pat Keck recommended the Commission not award the bid due to inconsistencies.
Commissioner Strahan withdrew his second. Commissioner Strafuss withdrew his first.

Commissioner Strafuss motioned to reject the newspaper services bid and to re-let it.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

COMMISSION DISTRICTS DISCUSSION

Donna Neeley and Patsy Alexander submitted to the Commission four potential mapping options
for redistricting. Discussion ensued. New maps were to be submitted to the Commission based
on two of the four original maps, and were to include population.

AGENDA REQUESTS REVIEW & AGENDA DISCUSSION - CONTINUED

Agenda time scheduling was discussed. The Commission directed Nikki Lawrence to ask
petitioners to submit the time they would need with their request. They agreed to try the new
posting method for a period of two weeks, and asked that Nikki have a Road and Bridge
Discussion posted Monday, May 23rd for an hour.

Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strafuss (aye) and Strahan (aye).

ADJOURNMENT
4:16 PM

Minutes were taken and typed by Lyn Wieneke, Deputy Clerk.