Commission Minutes

OFFICIAL MINUTES
May 10, 2011, 15th DAY OF
THE APRIL ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 8:34 am with Ron
Houseman and Jim Strafuss present, and Danny Strahan absent. The following proceedings were
had and made a matter of record:

Danny Strahan entered the meeting at 8:36 am.

PRELIMINARY STUDY MEETING

The Commissioners discussed the agenda for the day.

PUBLIC COMMENT

Sherry Veltkamp commented on the timing of public comment. She expressed her concern that
the earlier time frame had resulted in decreased attendance by the public. She requested the
Commission set the public comment time back to nine o’clock.

RECESS
8:57 AM

RECONVENED
9:00 AM

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

Commissioner Strahan moved to amend the agenda on an emergency basis, as notice had been
received within the last 24 hours that the County had been included in a federal declaration for
individual assistance due to the recent flooding, and the meeting would give Christ Berndt with
Emergency Management, and personnel with FEMA, a chance to update the Commission.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
 EMERGENCY MANAGEMENT, FEMA AND SBA FLOOD RECOVERY UPDATE

FEMA personnel informed the Commission that they were in the process of home site visitation
and assessment, that recovery funding would begin the following week, and that citizens affected
by the flood were encouraged to contact them by phone at 1-800-621-3362 or via the web at
www.disasterassistance.gov for registration.

Chris Berndt and the FEMA personnel announced that there would be an emergency disaster
center setup within the following weeks, perhaps in Hollister at the Train Station or at the
Branson Airport. Citizens affected by the flooding were encouraged to use the FEMA phone
number for assistance.

PREVIOUS MEETING MINUTES – 4/18, 4/21, 4/25, 4/28 & 5/2/2011

Commissioner Strafuss moved to approve the minutes of 4/18, 4/21, 4/25 and 4/28/2011 with
amendments. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable as follows:

ACCOUNTS PAYABLE

DATE 5/9/2011

CHECKS WARRANTS
324409 to 324460 5407
to 5408
to 5409
to
to
Please sign and date that you have reviewed the included information.

Date Time Signature Comments

5/6/2011 9:30 AM Iji
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Strafuss moved to deny the transfer from Buildings & Grounds to Road & Bridge.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

PAYROLL

Commissioner Strafuss moved to approve payroll as follows:

PAYROLL DATE: May 13, 2011

GCR: 112026 - 112037

RB: 112006 - 112020

AF: 112021 - 112023

TS: 112024 - 112025

911: None

Manual Warrants: 5410 - 5411

Accounts Payable: 324461 - 324478

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

BID OPENING – NEWSPAPER SERVICES, COUTY TAX SALE AND ROAD
MATERIAL BIDS

Linda Gifford presented the newspaper services bids as follows:

Branson Tri-Lakes News $6.30 per column inch
Ozark Mountain News/Taney County Times $4.95 per column inch

Linda presented the County Tax Sale bids as follows:

Branson Tri-Lakes News $4.40 per column inch
Ozark Mountain News/Taney County Times $3.95 per column inch
Lastly, Linda presented the following Road Materials bidders:

Donaldson Construction, Clever Stone Company, Coastal Energy, American Rock, American
Concrete, Wright Asphalt Products Company, Leo Journagan Construction Company, American
Materials, APAC of Springfield, MO, Vance Brothers, Inc., Table Rock Asphalt, Mansfield
Lime and Stone Quarry d.b.a. 76 Quarry, and APAC of Fayetteville, AR.

Due to the complexity of the bid the Commission requested that Linda create a spreadsheet of the
bid results.

MONTHLY BUDGET REPORT

County Auditor Rick Findley presented the monthly budget report to the Commission as follows:

FUNDBALANCE TANEY COUNTY
04/30/11 BUDGET
FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

GENERAL COUNTY REVENUE
BEGINNING BALANCE $9,666,318.84
REVENUES 1,099,131.39 4,604,372.51
- -
TOTAL REVENUES GCR 1,099,131.39 14,270,691.35
- -
TOTAL GCR EXPENDITURES 976,216.95 5,454,376.87
= =
TOTAL GCR FUND BALANCE 122,914.44 8,816,314.48

ROAD & BRIDGE combined
BEGINNING BALANCE 972,332.48 5,760,953.38
REVENUES 97,919.96 654,333.29 2,602,338.61
- -
TOTAL RB REVENUES 97,919.96 1,626,665.77 8,363,291.99
- -
EXPENDITURES 359,150.87 849,421.20 1,771,839.93
= =
TOTAL RB FUND BALANCE (261,230.91) 777,244.57 6,591,452.06

ROAD & BRIDGE TRUST
BEGINNING BALANCE 4,788,620.90
REVENUES 386,837.46 1,948,005.32
- -
TOTAL RBT REVENUES 386,837.46 6,736,626.22
- -
EXPENDITURES 177,984.60 922,418.73
= =
TOTAL RBT FUND BALANCE 208,852.86 5,814,207.49

ASSESSMENT FUND
BEGINNING BALANCE 25,522.71
REVENUES 6,182.93 339,097.00
- -
TOTAL AF REVENUES 6,182.93 364,619.71
- -
EXPENDITURES 58,368.97 214,543.90
= =
TOTAL ASSEMENT FUND BALANCE (52,186.04) 150,075.81

ELECTION FUND
BEGINNING BALANCE 7,679.31
REVENUES 101.32 21,327.48
- -
TOTAL ELECTION REVENUES 101.32 29,006.79
- -
EXPENDITURES 60.00 60.00
= =
TOTAL ELECTION FUND BALANCE 41.32 28,946.79

SENIOR SERVICES FUND
BEGINNING BALANCE 75,084.00
REVENUES 6,200.83 365,063.35
- -
TOTAL SENIOR SERVICES REVENUES 6,200.83 440,147.35
- -
= =
TOTAL SENIOR SERIVCES FUND BALANCE 6,200.83 440,147.35

TRANSFER STATION FUND
BEGINNING BALANCE $559,409.11
REVENUES 75,969.95 276,844.50
- -
TOTAL TS REVENUES 75,969.95 836,253.61
- -
EXPENDITURES 88,183.62 278,766.17
= =
TOTAL TS FUND BALANCE (12,213.67) 557,487.44
LEPC FUND
BEGINNING BALANCE 7,482.01
REVENUES 12.59 3,818.02
- -
TOTAL LEPC REVENUES 12.59 11,300.03
- -
EXPENDITURES 224.18
= =
TOTAL LEPC FUND BALANCE 12.59 11,075.85

LAW ENFORCEMENT TRAINING FUND
BEGINNING BALANCE 9,228.52
REVENUES 456.27 1,541.59
- -
TOTAL LET REVENUES 456.27 10,770.11
- -
EXPENDITURES 896.77 3,063.40
= =
TOTAL LET FUND BALANCE (440.50) 7,706.71

PROSECUTING ATTORNEY TRAINING FUND
BEGINNING BALANCE 4,744.12
REVENUES 116.34 395.51
- -
TOTAL PAT REVENUES 116.34 5,139.63
- -
EXPENDITURES 108.78 406.76
= =
TOTAL PAT FUND BALANCE 7.56 4,732.87

COUNTY INSURED FUND
BEGINNING BALANCE 1,298.57
REVENUES 100.17 73,801.10
- -
TOTAL COUNTY INSURED REVENUES 100.17 75,099.67
- -
EXPENDITURES 5,485.48 42,327.59
= =
TOTAL COUNTY INSURED FUND BALANCE (5,385.31) 32,772.08

911 FUND
BEGINNING BALANCE 633,276.11
REVENUES 45,567.78 185,262.08
- -
TOTAL 911 REVENUES 45,567.78 818,538.19
- -
EXPENDITURES 9,564.06 64,420.21
= =
TOTAL 911 FUND BALANCE 36,003.72 754,117.98

SEWER FUND
BEGINNING BALANCE 24,540,024.49
REVENUES 410,690.66 2,145,674.11
- -
TOTAL SEWER REVENUES 410,690.66 26,685,698.60
- -
EXPENDITURES 205,955.00 1,313,375.13
= =
TOTAL SEWER FUND BALANCE 204,735.66 25,372,323.47

SHERIFF CIVIL FUND
BEGINNING BALANCE 177,076.77
REVENUES 23,819.88 42,753.61
- -
TOTAL SHERIFF CIVIL REVENUES 23,819.88 219,830.38
- -
EXPENDITURES 5,911.97 17,313.28
= =
TOTAL SHERIFF CIVIL FUND BALANCE 17,907.91 202,517.10

TAX MAINTENANCE FUND
BEGINNING BALANCE 202,387.97
REVENUES 14,369.62 65,127.62
- -
TOTAL MAINTENANCE FUND REVENUES 14,369.62 267,515.59
- -
EXPENDITURES 102,678.33
= =
TOTAL MAINTENANCE FUND BALANCE 14,369.62 164,837.26

EXPBYD TANEY COUNTY April
EPT 30,
2011
EXPENSES BY DEPARTMENT

2009 2010 2011 2011 ACTU
AL %
ACTUALS ACTUALS APPROVE ACTUAL
D S
 EXPENSES
101????... COMMISSION 327,236.38 424,981.19 251,854.00 92,817.88 37%
102-??-??? CLERK 188,035.68 179,086.71 122,130.60 55,419.58 45%
103-??-??? ELECTIONS 14,798.46 152,597.68 57,770.00 40,186.37 70%
104-??-??? BUILDINGS & 975,458.71 781,333.75 816,872.00 263,212.3 32%
GROUNDS 9
105-??-??? EMPLOYEES FRINGE 2,120,642. 1,888,216. 1,992,488. 736,466.7 37%
BEN 53 80 24 9
106-??-??? TREASURER 85,503.62 84,125.40 84,830.00 28,708.59 34%
107-??-??? COLLECTOR 227,036.39 224,819.14 236,032.90 71,076.48 30%
108-??-??? CIRCUIT CLERK 274,250.84 281,613.97 292,000.00 97,695.20 33%
109-??-??? COURT REPORTER 834.01 959.24 2,112.00 147.74 7%
111-??-??? COURT 37,505.61 43,333.58 42,750.00 15,980.99 37%
ADMINISTRATION
112-??-??? PRESIDING CIRCUIT 56,064.19 54,426.33 55,000.00 13,511.21 25%
JUDGE
113-??-??? PUBLIC 100,280.10 95,011.54 81,397.80 30,363.08 37%
ADMINISTRATOR
114-??-??? OTHER EXPENSE 2,994,401. 1,988,972. 9,438,863. 687,029.7 7%
71 23 88 7
115-??-??? AUDITOR 176,168.56 138,793.87 144,522.00 58,916.08 41%
116-??-??? CHILD SUPPORT 733.40 138.96 0.00 67.17 #DIV/0
!
117-??-??? SHERIFF 2,371,275. 2,372,597. 1,797,850. 709,429.8 39%
00 51 76 3
118-??-??? JAIL 1,295,841. 1,197,732. 1,143,866. 408,769.8 36%
78 21 00 7
119-??-??? PROSECUTING ATT 653,462.18 673,105.42 437,749.68 213,230.6 49%
8
120-??-??? JUVENILE 119,485.13 129,852.42 132,224.00 42,490.17 32%
121-??-??? CORONER 45,879.60 54,571.90 44,130.00 9,510.95 22%
124-??-??? TRANSFERS/DEBT 1,423,208. 1,543,710. 2,198,418. 1,148,150 52%
SERVICE 39 77 42 .85
125-??-??? ASSOC COURT DIV 2 400.00 1,100.00 0.00 0.00 #DIV/0
!
126-??-??? CIRCUIT CLERK 98,862.48 104,678.79 100,200.00 27,401.00 27%
127-??-??? INDUSTRIAL DEV 100,367.58 80,455.86 100,550.00 3,891.91 4%
128-??-??? HUMAN RESOURCES 0.00 34,234.93 280,704.00 35,264.48 13%
130-??-??? PLANNING & ZONING 323,257.62 362,571.90 333,403.05 68,007.96 20%
133-??-??? EXTENSION 47,385.65 47,392.30 47,404.00 14,497.02 31%
134-??-??? SEWER 365,684.29 370,257.61 322,367.70 121,380.1 38%
9
135-??-??? INFORMATION 417,940.62 412,323.49 424,438.00 126,707.9 30%
SYSTEMS 0
136-??-??? ANIMAL CONTROL 152,821.25 168,996.84 180,895.00 180,895.0 100%
0
137-??-??? EM MANAGEMENTS 73,308.88 83,300.74 167,590.00 22,018.00 13%
140-??-??? AIRPORT 1,144,093. 697,910.73 656,542.00 131,131.7 20%
17 4

TOTAL 16,212,223 14,673,203 21,986,956 5,454,376 25%
.81 .81 .03 .87
101-30- GCR BEGINNING 13,051,082 10,256,889 0.00 9,666,318 #DIV/0
000 BALANCE .10 .62 .84 !
1018???... GCR TOTAL 13,418,031 14,082,633 12,370,913 4,604,372 37%
REVENUES .33 .03 .91 .51
GCR TOTAL 16,212,223 14,673,203 21,986,956 5,454,376 25%
EXPENDITURES .81 .81 .03 .87
- - - - -

F HWY & 160 PROPERTIES

Darryl Coontz, Executive Director for the Taney County Ambulance District, informed the
Commission that the cost involved in bringing the structure at the F Hwy and 160 intersection up
to a habitable state was too extreme. As an alternative, Mr. Coontz proposed a property swap.
The following maps were presented to illustrate the proposal:
 POWELL ROAD VACATE PROCESS

The Commission discussed the on-going process of vacating Powell Road. Commissioner
Strafuss updated the Commission, stating that the case had been assigned to Keck and Austin to
finish.

HPRP MONTHLY REPORT REVIEW

Commissioner Strafuss moved to allocate $45,500 from the County contingency fund to help
fulfill the HPRP grant, with repayment as the State reimburses. Commissioner Strahan seconded
the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

RECESS
9:52 AM

RECONVENED
10:00 AM

EXECUTIVE SESSION – LITIGATION & PERSONNEL PER SECTION 610.021 (1) &
(3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021.1.3.12
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION
10:07 AM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
11:12 AM

Commissioner Strafuss moved to postpone to a definite time, 12:00 pm, the Executive Session.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

ROAD & BRIDGE ROUND TABLE DISCUSSION

Harland, David Stottle, Randy Haes from Road & Bridge present.
 IOWA COLONY ROAD EASEMENTS

Commissioner Strafuss moved to approve the road easements of Joy Grable and Ed Fischer.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strafuss (aye) and Strahan (aye).

DISCUSSION OF ROADS & BRIDGES INCLUDING: OREMUS ROAD & BLANSIT
ROAD

Randy Haes and the Commission discussed roads that were closed due to the flooding. In
addition, there was discussion on the possible high water point proposed to be reached if rain
continued, and the subsequent driving routes individuals in the Eastern side of the County would
have to use in order to travel into the Western side of the County.

The Commission and the Road & Bridge employees discussed flood damage done to several
County roads and bridges.

The Commission discussed concerns relating to the continued maintenance of Blansit Road.

RECESS
12:01 PM

EXECUTIVE SESSION – LITIGATION & PERSONNEL PER SECTION 610.021 (1) &
(3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021.1.3.12
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION
12:05 PM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

OUT OF EXECUTIVE
1:32 PM

RECESS
1:32 PM

RECONVENED
1:40 PM
 PLANNING & ZONING WORK SESSION

Planning and Zoning Administrator Bob Atchley spoke to the Commission regarding the
assessment of homes in the flooded areas by his staff, and questions that were presented to him
by the property owners during that time.

Discussion ensued on the ability to rebuild homes that had been damaged 50% or more by the
flooding. It was stated that current regulations would not allow for homes in floodways to be
rebuilt, and that homes in flood plains could only be rebuilt if the base elevation was brought up
to current standards – either by fill or by building the home on stilts.

Commissioner Strahan left the meeting at 1:55 pm.

Mr. Atchley and the commission discussed the work that would need to be done on the County’s
master plan, the development code book, the related public hearings and the task forces that
could be utilized for input on the process.

Mr. Atchley requested confirmation on the public hearing schedule.

The Commission and Mr. Atchley discussed the vacancy of an inspector in the P&Z Office. The
Commission requested that Mr. Atchley create a job description and pass it on to Nikki in their
office, so they could review it and post it when approved.

EXTENSION OF COMPENSATORY TIME

The Commission discussed the request of the Road & Bridge department to extend their comp
time from last winter, because with the flooding they were not able to use all of it. There was a
question on paying it out, and they agreed to repost.

Commissioner Strafuss moved to adjourn the meeting. Commissioner Houseman seconded the
motion. The motion passed by vote: Houseman (aye), Strafuss (aye) and Strahan (absent).

ADJOURNMENT
2:19 PM

The minutes were taken and typed by Cristy Smith, Deputy Clerk.