Commission Minutes

OFFICIAL MINUTES
May 05, 2011, 14th DAY OF
THE APRIL ADJOURNED TERM

The County Commission met in the Commissioner’s Hearing Room at 9:06 am with Ron
Houseman and Danny Strahan present, and Jim Strafuss absent. The following proceedings were
had and made a matter of record:

AGENDA REQUESTS REVIEW

The Commission reviewed the agenda requests with Nikki Lawrence.

Commissioner Jim Strafuss entered the meeting at 9:12 am.

Commissioner Houseman requested that Road & Bridge research the maintenance history of
Blansit Road, so that the topic could be discussed in meeting the following week.

RECESS
9:30 AM

RECONVENED
9:35 AM

PENDING ACCOUNTS PAYABLE & TRANSFERS

The Commission agreed to continue holding the transfer from Buildings and Grounds to Road &
Bridge, until they had the opportunity to speak with Road & Bridge staff the following week.

The Commission came to agreement that the remaining two accounts payable, which were held
over from their prior Monday meeting, and were in relation to the Senior Tax Board, needed
further clarification with the County Counsel and the Senior Citizens Tax Board.

COMPUTERIZED TEMPERATURE CONTROL RFQ DISCUSSION

Commissioner Strafuss suggested that the Commission wait to discuss performance verses non-
performance contracts relating to temperature control until such time as Debbie Redford, with
the Hollister School District, could attend a meeting.

Purchasing Agent Linda Gifford agreed that Debbie would be a great aid in the understanding of
the types of contracts.

The Commission agreed to reschedule the discussion.
 SUPPLEMENTAL AGREEMENT FOR CONSTRUCTION SERVICES

Mark Parent with the Taney County Airport spoke to the Commission regarding the remaining
funds that were allocated by MODot to improve the airport runway. Of the original award of
$300,000 the airport had used $212,750 on the taxiway and apron project, which left a remainder
of $87,250 to be utilized.

Mr. Parent explained that for all three airport projects: the taxiway, apron and runway repair, the
total cost was estimated at $327,989. After reimbursement by MODot of $270,000 the
remaining amount of funds needed to be committed was $57,989. The Airport Board and Mr.
Parent both recommended that the funds be taken from the airport’s capital improvement funds.

Commissioner Strafuss moved to approve the Aviation Project Consultant Supplemental
Agreement #1, and the Standard Client Supplementary Agreement as presented. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

FEMA ISSUES

Rob Dalton spoke to the Commission about the FEMA mapping issues he had with his property.
Commissioners Strafuss and Strahan discussed the failure of the Commission during the FEMA
mapping process, during which there were not a sufficient number of public hearings held for the
citizens. Commissioner Strahan asked that Mr. Dalton submit his invoices to the Commission.

RECESS
10:06 AM

RECONVENED
11:00 AM

BOE DISCUSSION

After discussion with the Assessor James Strahan, the Commission realized there would be no
chance to begin the Summer BOE session in June. Statutorily, they will be sworn in on June 6th,
2011, but due to the recent flooding and the increased work load placed on the Assessor’s office
due to it,

BID AWARD: DE-ICING MATERIALS & CULVERTS

Commissioner Strafuss moved to appoint Viebrock Sales as primary vendor for culverts, and
Contech Construction Products as secondary provider. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Commissioner Strafuss moved to award Bingham Salt & Gravel as the primary vendor for rock
salt and Gunther Salt Company as secondary provider; and to award Scottwood Industries as
primary vendor for liquid calcium and Sicalco Ltd. as the secondary provider. Commission
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

BOE DISCUSSION – CONTINUED

After review with the Assessor, Clerk and Collector the Commission decided to repost the BOE
discussion to the following week.

PLANNING & ZONING WORK SESSION

Bob Atchley, Planning & Zoning Administrator, informed the Commission on his department’s
work with the flood damage assessment taking place in the County.

Mr. Atchley then requested confirmation that his assumptions on the transition process, from the
current performance based zoning to a more traditional form of zoning, were correct.

First, Mr. Atchley stated that he had begun revising the Master Plan and zoning regulations book.

Second, he suggested that a good way to begin the future map planning was to coordinate with
the County IS Department to use the land use map existing in their GIS system as a base to
create a zoning map of the County. He then explained that from the initial zoning map a future
planning map could be created.

Finally, he stated that statutorily there would have to be a total of eight initial public hearings,
one for each township, for all new regulations to be approved. That public opinion and input
would need to be sought, and that the proposed Master Plan and book of regulations may require
refinement based on those opinions.

The Commission agreed to repost the discussion with Mr. Atchley to the following week, and
assured him that he was headed in the right direction.

RECESS
11:57 AM

Preceding minutes were taken and typed by Cristy Smith, Deputy Clerk.

RECONVENED
12:17 PM

EXECUTIVE SESSION – LITIGATION & PERSONNEL PER SECTION 610.021 (1) &
(3)

Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021 (1) & (3).
Commissioner Strafuss seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).
 EXECUTIVE SESSION
12:17 PM

See Executive Session minutes for actions if any.

Commissioner Strahan moved to go out of Executive Session. Commissioner Houseman
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (absent)
and Strahan (aye).

OUT OF EXECUTIVE
3:02 PM

ADJOURNMENT
3:02 PM

Preceding minutes were taken by Commissioners Houseman and Strafuss and typed by Cristy
Smith, Deputy Clerk.