Commission Minutes
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Commission Minutes
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OFFICIAL MINUTES
April 8, 2011, 3rd DAY OF
THE APRIL ADJOURN TERM
The County Commission met in the Commission Hearing Room at 8:07 am with Ron Houseman,
Danny Strahan and Jim Strafuss present. The following proceedings were had and made a matter
of record:
ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS
Sheriff Jimmie Russell met with the County Commission to discuss the early retirement
contract/policy and how it affects employees that leave county employment and come back to
work; do they have to pay the money back.
Commissioner Strafuss stated that Dawn Bilyeu came to him regarding an employee that was
part of the reduction of staff in January who had signed a paper for early retirement, and money
was issued. An opening came up to back fill a position, and Jimmie selected this employee to
come back to work. Discussion ensued.
Dawn Bilyeu was seeking direction on how to handle the money that we paid out to the
employee based on years of service.
Commissioner Strahan requested to have Pat Keck here to give legal counsel regarding this issue
before discussions continue.
EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021.3
Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021.3
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).
EXECUTIVE SESSION
8:13 AM
See Executive Session minutes for actions if any.
Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).
OUT OF EXECUTIVE
8:30 AM
EEOP CLARIFICATION
Maggie Noe met with the County Commission to explain the EEOP (Equal Opportunity
Employment Plan). She stated that when we have grants there are several criteria that must be
met. Maggie gave the County Commission a copy of the criteria for the EEOP and a copy of the
letter that was filed originally with the EEOP short form. Discussion ensued.
Maggie read aloud number 3 on the criteria form.
Commissioner Houseman requested that Nikki Lawrence work with Maggie Noe on completing
the forms that are necessary.
Commissioner Houseman discussed scheduling a meeting with every department that handles
grants and to invite Debbie Redford, a grant specialist, to moderate the meeting.
Commissioner Strafuss moved to authorize Presiding Commissioner Houseman to sign any and
all forms necessary for the certification of the EEOP. Commissioner Strahan seconded the
motion. Motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).
Commissioner Houseman asked Nikki Lawrence to provide him with a copy the two final
agreements that were drafted for voluntary and involuntary retirement for this afternoon.
RECESS
8:48 AM
RECONVENED
9:00 AM
SERVICE PROVIDER AGREEMENT
Nikki Lawrence met with the County Commission to discuss the Employee Screening
Agreement that was revised several weeks ago some changes needed to be made to the
agreement, those changes have been made. Counsel reviewed and mailed it. Nikki also received
an invoice from them; this will go into accounts payable.
Commissioner Strafuss moved to approve the Employee Screening Services Contract as
presented and reviewed with said corrections as approved and amended. Commissioner Strahan
seconded the motion. Motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).
AGENDA REQUESTS REVIEW
Nikki Lawrence met with the County Commission to review the April 11 – 17 agenda.
Commissioner Houseman reminded the public that the Sunshine Law Workshop will be Wednesday
evening at 6:00 pm and Thursday at 10 A.M. Commissioner Strafuss stated that the Thursday morning
Sunshine Law Workshop will be a repeat of the Wednesday evening meeting so more people can attend
the workshop.
The County Commission continued the agenda review.
Commissioner Strahan requested that Commissioner Houseman make it perfectly clear that final budget
numbers will not change. If the County Commission discovers any changes that must be made they will
follow the Budgetary Law Procedures upon notices. They do not have any reason to believe that this will
be the case.
The County Commission discussed posting establishing a policy with the correct verbage for the agenda
requests.
VACANCIES
The County Commission will re-post the vacancies next week.
OUT FOR FUNERAL (Taneyville Community Church)
RECESS
9:26 AM
RECONVENED
1:07 PM
EXECUTIVE SESSION – LITIGATION, PERSONNEL & CONTRACTS PER SECTION
610.021. (1) (3) (12)
Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021.1.3.12
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).
EXECUTIVE SESSION
1:07 PM
See Executive Session minutes for actions if any.
Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).
OUT OF EXECUTIVE
3:10 PM
Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strafuss (aye) and Strahan (aye).
ADJOURN
3:10 PM
Minutes were taken and typed by Angelia Edwards, Deputy Clerk.
Commission Minutes
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