Commission Minutes

OFFICIAL MINUTES
March 28, 2011, 40th DAY OF
THE JANUARY ADJOURNED TERM

The County Commission met in the Commission Conference Room at 8:30 AM with
Ron Houseman, Danny Strahan and Jim Strafuss present. The following proceedings
were had and made a matter of record:

EMERGENCY CLOSED SESSION –LITIGATION & PERSONNEL PER SECTION
610.021 (1) (3)

Commissioner Strafuss moved to go into Executive Closed Session pursuant to RSMo
610.021.1.3 Commissioner Strahan seconded the motion. The motion passed by roll
call vote: Houseman (aye), Strafuss (aye) and Strahan (aye).

EMERGENCY CLOSED SESSION
8:30 AM

See Emergency Closed Session minutes for actions if any.

Commissioner Strafuss moved to go out of Emergency Closed Session. Commissioner
Strahan seconded the motion. The motion passed by roll call vote: Houseman (aye),
Strafuss (aye) and Strahan (aye).

OUT OF EMERGENCY CLOSED SESSION
8:52 AM

PRELIMINARY STUDY MEETING

The County Commission met to review previous meeting minutes and accounts payable.

CALL MEETING TO ORDER

Commissioner Houseman called the March 28, 2011 meeting to order.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.
 PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to postpone to a definite time 2:15 PM March 28th
previous meeting minutes. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE

Commissioner Strafuss moved to approve accounts payable and journal entries as
follows:

DATE 3/28/2011

CHECKS WARRANTS
323827 to 323894 5386
to

Please sign and date that you have reviewed the included information.

Date Time Signature Comments

9:45
3/25/2011 AM jj 2 JOURNAL ENTRIES AND

GREAT RIVER INVOICES
TOTALING $48,722.56 TO
BE
PLACED ON COUNTY
CREDIT

CARD AFTER APPROVAL.

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

BID OPENING – WORKMAN’S COMPENSATION

Linda Gifford opened bids and read aloud the following names of the bidders: Missouri
Association of Counties, Connell Insurance and Akers and Arney.
Bill Budnick with Akers & Arney requested to have the bids read aloud: the commission
agreed.

Bill Budnick with Akers and Arney asked if they will be informed as to who the carrier is
with the bid.

Tim Connell with Connell Insurance asked Linda Gifford to e-mail him copies of forms
that he turned in as part of the formal bid process.

“IN GOD WE TRUST” RESOLUTION (James Strahan)

James Strahan met with the County Commission to present a resolution and ask for the County
Commission’s consideration toward the approval of this resolution and adoption of this motto “In
GOD We Trust”.

James Strahan read aloud the resolution.

Commissioner Strafuss moved to adopt the resolution “In GOD We Trust” as presented.
Commissioner Strahan seconded the motion. The motion passed by vote Houseman
(aye), Strahan (aye), and Strafuss (aye).
 EEZ ORDINANCE

Mayor Potter met with the County Commission to discuss the Enhanced Enterprise Zone. Mayor
Potter has appointed the following board members: Max Lytle, Becky Roberts, Dan Wyatt, Ron
Schofield, Jack Kinkade and Karl Krueger. The public hearing is at 1 PM today. He is requesting
a resolution for the County Commission to confirm the types of businesses we are trying to
attract to town and direct the County Assessor to apply the abatements for those applications
that are successful.

Mayor Potter explained the EEZ Ordinance to the County Commission.

Commissioner Strafuss moved to approve the Ordinance authorizing the City of Forsyth to
provide abatement and determine types of businesses for its organization and plan or operation.
Commissioner Strahan seconded the motion. The motion passed by vote Houseman
(aye), Strahan (aye), and Strafuss (aye).
 SIMPLEX GRINNELL QUOTATION

Commissioner Strahan moved to approve the Simplex Grinnell Quotation.
Commissioner Strafuss seconded the motion. The motion passed by vote Houseman
(aye), Strahan (aye), and Strafuss (aye).
RECESS
9:36 AM
 RECONVENED
9:50 AM

BOARD VACANCIES

Re-Post at a later date. No decisions were made today regarding board vacancies.

ARIZONA DRIVE ROAD PETITION MISTAKE

Commissioner Strafuss moved to accept the Arizona Road petition, contingent on there
being six months allowed for the petitioner to move mailboxes, provide a 40 ft.
easement, and move transformers, along with notice being given to the petitioner that
the road may not be improved up to chip & seal. Commissioner Strahan seconded the
motion. The motion passed by vote Houseman (aye), Strahan (aye), and Strafuss (aye).

FUEL GAUGE ISSUE

Linda Gifford, Purchasing met with the County Commission to present and discuss the fuel
gauge issue.

Commissioner Strafuss moved to approve the fuel gauges for all three locations at
$1,658.00 per project. Commissioner Strafuss seconded the motion. The motion passed
by vote Houseman (aye), Strahan (aye), and Strafuss (aye).

ROCK BID DISCUSSION

Commissioner Strahan gave a brief explanation of the rock bid for the Hilda quarry.
Discussion ensued.

Linda Gifford, Purchasing was requested to put together a rock bid for Hilda.

SERVICE PROVIDER AGREEMENT

Linda Gifford, Purchasing informed the County Commission of the Drug Screening Service
Provider Agreement.

SUNSHINE POLICY DISCUSSION

Commissioner Strafuss moved to postpone to a definite time until 2:30 PM.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

EMERGENCY EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021 (1) (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo
610.021.1.3 Commissioner Strahan seconded the motion. The motion passed by roll
call vote: Houseman (aye), Strafuss (aye) and Strahan (aye).
 EMERGENCY EXECUTIVE SESSION
10:22 AM

See Emergency Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Emergency Executive Session.
Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strafuss (aye) and Strahan (aye).

OUT OF EMERGENCY EXECUTIVE SESSION
12:00 PM

RECESS
12:00 PM

RECONVENED
2:02 PM

PUBLIC COMMENT

Don Ehrhardt met with the County Commission to address his concerns about the Planning &
Zoning petition.

PREVIOUS MEETING MINUTES

Re-post previous meeting minutes until Monday, April 4, 2011.

SUNSHINE POLICY DISCUSSION

Re-post the Sunshine Policy Discussion to a later time.

RECORDS DISPOSAL

County Clerk Donna Neeley submitted the Records disposition list to be added to the
County Record below:
 RECESS
2:17 PM

Minutes were taken and typed by Angelia Edwards, Deputy Clerk.