Commission Minutes

OFFICIAL MINUTES
March 17, 2011, 37th DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 9:47 AM with Ron
Houseman absent, Danny Strahan present and Jim Strafuss present. The following proceedings
were had and made a matter of record:

Donna Neeley, County Clerk, swore in Commissioner Strahan as Temporary Presiding
Commissioner.

RECORDERS FEE APPROVAL

Commissioner Strafuss moved to approve an accounts payable check to pay to the order of the
Recorder of Deeds for $27.00. Commissioner Strahan seconded the motion. Motion passed by
vote: Houseman (absent), Strahan (aye), and Strafuss (aye).

RECESS
9:50 AM

RECONVENED
11:02 AM

The Commission reconvened in the Commissioner’s Hearing Room with all Commissioners present.

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

HPRP MONTHLY REPORT

Nikki Lawrence presented the HPRP Monthly Report to the County Commission for review.

Commissioner Strafuss moved to approve the February 2011 Expenditure Report for HPRP
(Homeless Prevention and Rapid Rehousing). Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 ELECTRONIC RECORDS ADMINISTRATION & SUNSHINE POLICY DISCUSSIONS

Bob Paulson, Legal Counsel met with the County Commission to present and discuss Electronic
Records, E-Mail Retention Policy, The Sunshine Policy and to define Public Records. Bob
Paulson sent an e-mail regarding the Electronic Records Document as well as the Sunshine
Policy Document to every department head in the county. The following department heads
provided input: Jeff Merrell, Prosecuting Attorney, Gary Morgan, I.S., Donna Neeley, County
Clerk and Jimmie Russell, Sheriff. Discussion ensued.

Commissioner Strafuss moved to adopt the Electronic Records Administration Policy as
presented with changes. Commissioner Strahan seconded the motion. Motion passed by vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).
Commissioner Houseman directed Gary Morgan to retire the e-mail log–on anytime an employee leaves
service.
Commissioner Houseman directed Bob Paulson to help with the wording of the paragraph in the
Retention Policy that dealt with e-mail log–ons and that there would need to be some way to notify all
departments when those occurred.

Commissioner Strafuss moved to a definite time of the Sunshine Policy Discussions to 3:15 PM
Thursday, March 17, 2011. Commissioner Strahan seconded the motion. Motion passed by vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

RECESS
11:56 AM

RECONVENED
1:10 PM

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS
PLANNING & ZONING PETITION

Donna Neeley, County Clerk met with the County Commission to report that her staff had just recently
completed the petition process for the continuing of Planning and Zoning, that the minimum signatures
required were 1,089, that the petition had 1,340 signatures presented and of those 975 total were accepted,
351 total were rejected, 14 total were duplicates, 247 were rejected for being non-residents and 147 were
rejected for various reasons.

BOARD APPOINTMENTS

Commissioner Strafuss moved to re-appoint Nathan Easley to a new term on the sewer board.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Strahan moved to appoint Jeff Jackson to the BOA. Motion died for lack of
second.

AGENDA REQUESTS REVIEW

Nikki Lawrence met with the County Commission to have an agenda requests review.

SOLID WASTE RESOLUTIONS

Commissioner Strafuss moved to approve the Resolution appointing Eddie Coxie as the alternate
voting member for the SW MO Solid Waste Management District Executive Board and
resolution also authorizing the same. Motion died for lack of a second.

Commissioner Strafuss moved to appoint Danny Strahan to the Executive Board and to name
Eddie Coxie as the alternate to the executive board for the SW MO Solid Waste Management
District. Commissioner Houseman seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).
Commissioner Strafuss moved to approve the Resolution for the appointment of a representative
to the SW MO Solid Waste Management District Council, appointing Danny Strahan, Eastern
District Commissioner, and Jim Strafuss, Western District Commissioner, to represent Taney
County, and appointing Eddie Coxie as the alternate. Commissioner Houseman seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 COMMISSION MINUTES PROCESS

Donna Neeley met with the County Commission to discuss the commission minutes process and
requirements. Any future commission minute changes need to be in red. Discussion ensued.

DATA SHARING AGREEMENT

Commissioner Strahan moved to approve the Data Sharing Agreement for Taney County Digital
Geographic Data Sets. Commissioner Strafuss seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

CATTLE GUARD ROAD ISSUE

Commissioner Strahan explained the Cattle Guard Road Issue to the Commission. The County
was asked to build a fence, which it did. The cattle guard needs to be removed, and Road and
Bridge has requested to have it removed. It is a safety issue.

The County Commission directed the East Barn to pull out the cattle guard on Beaver Creek
Ranch Road and fill it in.

REFUND ABATEMENT & DISCUSSION

Donna Neeley met with the County Commission to discuss refund abatements. Discussion
ensued.

Commissioner Strafuss moved to approve personal property refund abatements: 20120008,
20120009, 20120010, 20120011, 20120023, and P.O.W real estate refund abatement 20120035.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

RECESS
2:47 PM

RECONVENED
3:18 PM

WORK SESSION – PERSONNEL & COURTHOUSE POLICY AND MEETING &
AGENDA PROCESS

SUNSHINE POLICY

Bob Paulson, Legal Counsel and Donna Neeley, County Clerk met with the County Commission
to present and discuss open records and the Sunshine Laws. Bob Paulson and the County
Commission discussed establishing a sunshine policy. Discussion ensued.

The County Commission decided to re-post the Sunshine Policy for March 28, 2011 at 3 P.M.
 ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

The County Commission discussed making a site visit to the F Hwy Barn to look at the request for a
polling place in that area, and the ambulance district facility in the next two weeks. The ambulance
district director will be invited to attend.

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021.3

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021.3
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
4:21 PM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
4:55 PM

Commissioner Strahan moved to adjourn. Commissioner Strafuss seconded the motion. The motion
passed by vote: Houseman (aye), Strafuss (aye) and Strahan (aye).

ADJOURN
4:58 PM

Minutes were taken and typed by Angelia Edwards, Deputy Clerk.