Commission Minutes

OFFICIAL MINUTES
March 10, 2011, 33rd DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:39 AM with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

WELLNESS ADVISORY COMMITTEE APPOINTMENTS

Nikki Lawrence met with the County Commission to discuss three applications for the wellness advisory
committee and three open appointments. She recommended appointing the following applicants: Susie
Braden, Renee Brusca and Patsy Alexander.

Commissioner Strahan moved to appoint Susie Braden, Renee Brusca and Patsy Alexander to the
Wellness Advisory Committee for one year terms. Commissioner Strafuss seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Linda Gifford met with the County Commission to discuss the access door to the wellness center.

Commissioner Strahan moved to purchase a new access door for the wellness center.
Commissioner Strafuss seconded the motion. Commissioner Strahan withdrew his motion.
Commissioner Strafuss withdrew his second.

The County Commission directed maintenance to order a strike plate for the wellness center
access door.

Nikki reported a 40% increase in wellness center usage compared to this time last year.

Commissioner Houseman requested a copy of the guest policy for the wellness center.

Nikki discussed a workshop on March 24, 2011 on Nutrition and Healthy Heart, March is
National Nutrition Month.

Nikki will check into wellness programs that would help reduce our insurance rates.

Nikki discussed the annual Letter of Support for Judge Orr in reference to the Drug Court for a
grant. The City of Branson called earlier this week inquiring about this letter of support.

Commissioner Strahan moved to sign the letter of support for the drug court and send it to Judge
Orr. Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
Commissioner Houseman read aloud the Letter of Support.
Nikki was directed to contact Mayor Potter on the Enhanced Enterprise Zone.

DATA SHARING AGREEMENT

Patsy Alexander met with the County Commission to discuss the data sharing agreement.

The County Commission would like to seek counsel. The Data Sharing Agreement will be re-posted on
the agenda on Monday March 14, 2011.

MANHOLE STRUCTURES

Randy Haes, Road & Bridge and John Soutee, Sewer Department met with the County
Commission to discuss manhole structures, pricing and future projects. Future bid spec processes
were also discussed.

Linda Gifford was directed to go out for bids on manhole structures.

BENEFITS ON SHERIFF’S FUNDS

Sheriff Jimmie Russell and Dawn Bilyeu, Auditor’s Office met with the County Commission for
clarification on the salaries and benefits that are paid out of his special funds for two employees.

Commissioner Houseman stated that he feels the monies should come out of a line item that we currently
have set-up for benefits within general county revenue.

The Commission agreed & Commissioner Houseman directed Dawn Bilyeu to take the benefits out of
General County Revenue (GCR).

WORK SESSION – PERSONNEL & COURTHOUSE POLICY AND MEETING & AGENDA PROCESS

Commissioner Houseman requested Commissioner Strafuss to talk to counsel regarding the
budget policy.

The County Commission discussed the following housekeeping items:

The posting of evening meetings and rotation schedules in order to achieve good participation.

The County Commission discussed the P & Z Code Book and Personnel Policy Handbook.

Commissioner Houseman will make a preliminary call to the Missouri University Extension
Office in Columbia regarding the P & Z Code Book.

Vita Program – The press/media may contact Anita at the Missouri Extension Office to obtain
more information on this program.

Commissioner Houseman will contact Dave Woolery regarding the consolidation of
911/Dispatch proposal.
Commissioner Strafuss stated that Boone County has offered a site visit to look at some
processes that they have implemented over the years. This is a list of processes that will be
discussed: Handbook Policy, Sewer District, Human Resources, Payroll, Benefits, Meeting
Process and Agenda Process and Road Maintenance Program. Cape County and Jasper County
have also offered site visits.

Numerous vacancies that were funded need to be filled, a future meeting will be set-up.

Fill remaining board vacancies – BOA, Sewer and Transportation this will be posted next week.
The Board Applications are in the board book; the applications are broke down by the board.

Commissioner Houseman requested to add HR, Legal and Economic Development within our
courthouse policy, meeting policy to the general discussion on the agenda.

RECESS
9:48 AM

RECONVENED
10:00 AM

WORK SESSION W/ SEWER BOARD

Donna Neeley, County Clerk, swore in Commissioner Strafuss as Temporary Presiding
Commissioner.

RECESS
10:02 AM

RECONVENED
10:04 AM

WORK SESSION W/ SEWER BOARD

County Commissioner Strafuss, Temporary Presiding Commissioner, Commissioner Strahan,
Bob Paulson and Sewer Board Members and Office Staff: Rob Johns, Ron Daniels, Nathan
Easley, William Cummings, John Soutee and Susie Braden had a joint meeting.

The following topics were discussed: Manholes, paying off or down the Bee Creek project,
resolve any budget issues.

New manhole cover bid specs need to include the concrete pad being poured to prevent any
problems in the future.

Plowing Roads that are not maintained by Taney County is an issue.

Commissioner Houseman entered the Sewer Board Work Session at 10:17 AM

Maintain a reasonable level for sewer utility rates. Help prevent user rates from rising.
Outsourcing this utility was discussed.

Liability concerns for disconnecting the sewer.

The employee situation needs to be identified.

Commissioner Houseman requested Auditor, Rick Findley to check with the different agencies.

Discussion of the Sewer District being funded in itself and not being part of the county.

GIS concerns were addressed.

A general discussion ensued.

Mike Zimmerman with HDR presented several cost saving suggestions to the Sewer Board and
the County Commission.

Nathan Easley discussed the county growth rate and the sewer sales tax.

WORK SESSION W/ SEWER BOARD

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
11:55 AM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
1:08 PM

RECESS
1:08 PM

RECONVENED
3:03 PM
 AUDIT ENTRANCE

Andy Marmouget met with the County Commission to discuss the auditing of the financial statements,
and Compliance Audit of the Major Financial Grant/COPS Grant. Mr. Marmouget explained the auditing
process, and asked the Commission to define for him any concerns they may have. Mr. Marmouget
requested to have an interview with each of the Commissioners privately.

INTRINSIC CORP AGREEMENT

Bob Paulson was directed to let the elected officials know that an RFQ must be issued before we can
move forward.

SOLID WASTE DISTRICT RESOLUTION

The County Commission discussed the solid waste district resolution. The County Commission postponed
this issue.

ROAD & BRIDGE SCHEDULE

The County Commission discussed the Road & Bridge work schedule. Shift to 4 - 10’s during daylight
savings time. 10 hours a day 4 days a week. The barn superintendents will be in charge of equitably
distributing the hours to maintain staff Monday through Friday. Once the work schedules have been
established, present a list to the County Commission. This work schedule is subject to change. Under our
current budget we DO NOT want to sacrifice public service.

Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ADJOURN
3:25 PM

Minutes were taken and typed by Angelia Edwards, Deputy Clerk.