Commission Minutes
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Commission Minutes
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OFFICIAL MINUTES
March 2, 2011, 31ST DAY OF
THE JANUARY ADJOURN TERM
The County Commission met in the Commission Hearing Room at 9:17 AM with Ron
Houseman, Danny Strahan present and Jim Strafuss absent. Jim Strafuss entered the meeting at
9:51 AM. The following proceedings were had and made a matter of record:
ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS
Commissioner Houseman noted that the County Commission was in Document Retention at 8
AM this morning.
APPROVAL OF PAYROLL
Commissioner Strahan moved to approve payroll. Commissioner Houseman seconded the
motion. Motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (absent).
PAYROLL DATE: March 4, 2011
GCR: 111865 - 111873
RB: 111845 - 111860
AF: 111861 - 111863
TS: 111864
911: none
Manual Warrants: 5371 - 5372
Accounts Payable: 323564 – 323582
Commissioner Strahan extended an apology to the public and news media for the live broadcast
of the commission meeting on Monday, February 28, 2011. It showed that it was broadcasting
correctly in the commission hearing room.
RECESS
9:20 AM
RECONVENED
9:51 AM
BOARD APPOINTMENTS, PLANNING AND ZONING BEAVER TOWNSHIP
Commissioner Strahan moved to re-appoint Randall Cummings to a four year term on the
planning and zoning board representing Beaver Township. Commissioner Strafuss seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
F HWY & 160 PROPERTIES
Darrell Koontz, Executive Director for Taney County Ambulance District, met with the County
Commission to discuss locating a property at F Hwy & 160 for a 24 Hour Ambulance Station he would
like to work together and share resources with Taney County.
The County Commission gave Darrell Koontz permission to look at the property at F Hwy & 160.
The County Commission will send an email to the Sheriff, John Soutee, Sewer Department and Renee,
Building and Grounds to let them know that Darrell Koontz with the Ambulance District will be looking
at the property at F Hwy and 160.
MEETING PROCESS/COURT HOUSE POLICY
The County Commission discussed the way the Sewer Board posted their Executive Session with the
County Commission; they are posted for personnel only.
The County Commission discussed the upcoming sunshine law meeting sessions, meeting locations and
tentative dates were also discussed. Commissioner Strafuss will work out all of the details and issue a
press release before they announce it. Commissioner Houseman directed Commission Strafuss to contact
the City of Branson and City of Hollister. We also want to check with our own boards and commission to
make sure that there will not be any meeting conflicts with the meeting dates that were discussed.
Commissioner Houseman recommended that Commissioner Strafuss ask Mr. Durkin for an email
regarding what he is sending out currently, discussing what he is providing. The County Commission will
send this announcement out to everyone electronically and also make personal phone calls, to insure a
great turn out.
Bob Paulson, Counsel, met with the County Commission and gave them a rough draft of the Electronic
Records Administration and Sunshine Law Policy. Email retention policy was discussed.
Commissioner Houseman directed Bob Paulson, Counsel to send a copy of the rough draft on Electronic
Records Administration along with an email to all Elected Officials and Department Heads for comments
and opinions must be returned by March 11, 2011.
Bob Paulson, Counsel, discussed the Sunshine Law Policy with the County Commission.
Commissioner Houseman directed Bob Paulson, Counsel to send a copy of the rough draft on the
Sunshine Law Policy along with an email to all Elected Officials and Department Heads for comments
and opinions must be returned by March 11, 2011.
A meeting will be posted on the agenda for the Electronic Records and Sunshine Law Policy on March
17, 2011.
Donna Neeley, County Clerk met with the County Commission to address her concerns about the statutes
and the records she keeps.
Commissioner Houseman will meet with County Clerk, Donna Neeley custodian of records in the future
to review all contracts and agreements that the county has.
Commissioner Strahan discussed the news media publishing an announcement to the public on the detour
route on 76 for Cedar Hollow Road in the future.
Commissioner Strafuss explained accounts payable/ purchase orders and requested to add a column for
the line item to show how much money is left. Commissioner Houseman suggested a trial period in one
department, correct the budget prior too. Commissioner Houseman will look into setting up a round table
discussion with Rick Findley, Auditor regarding this issue.
Commissioner Houseman asked the County Counselor and County Clerk provide the County
Commission with copies of the statutes that were discussed in today’s commission meeting.
DOCUMENT RETENTION
The County Commission went upstairs to continue sorting documents for document retention.
RECESS
11:20 AM
Proceeding Minutes were taken and typed by Angelia Edwards, Deputy Clerk.
RECONVENED
11:56 AM
Commissioner Strafuss moved to adjourn the day’s meeting and postpone all items to a later date.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye)
and Strafuss (aye).
ADJOURNMENT
11:58 AM
Proceeding Minutes were taken and typed by Cristy Smith, Deputy Clerk.
Commission Minutes
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