Commission Minutes

OFFICIAL MINUTES
February 14, 2011, 24th DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commissioners Hearing Room at 9:00 AM with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRAYER & PLEDGE OF ALLEGIANCE

Commissioner Strafuss led the prayer and Commissioner Strahan led the Pledge of Allegiance.

ACCOUNTS PAYABLE & TRANSFERS

Commissioner Strahan moved to approve accounts payable and transfers as follows:

DATE 2/14/2011

CHECKS WARRANTS
323349 to 323415 5354
5355
5356

Date Time Signature Comments

2/11/2011 9:15am jj 1 transfer included

Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

BID OPENING – DRUG SCREENING SERVICES

Purchasing Agent Linda Gifford presented the following employee drug screening bid
respondents and opened the proposals:

Skaggs Medical Center
I3Screen of Denver, CO
Employee Screening Services

PUBLIC COMMENT

Assessor James Strahan spoke to the Commission regarding the low return of the County
personal property assessment forms to date, and he encouraged citizens to return their forms
before the approaching penalty deadline.

NEW/OLD BUSINESS

County Auditor Rick Findley presented the Monthly Budget Report to the Commission as
follows:

FUNDBALANCE TANEY COUNTY
01/31/11 BUDGET
FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

GENERAL COUNTY
REVENUE
BEGINNING BALANCE $9,666,318.84 $9,666,318.84
REVENUES 1,463,912.25 1,463,912.25
- -
TOTAL REVENUES GCR 11,130,231.09 11,130,231.09
- -
TOTAL GCR EXPENDITURES 1,029,063.99 1,029,063.99
= =
TOTAL GCR FUND BALANCE 10,101,167.10 10,101,167.10

ROAD & BRIDGE
BEGINNING BALANCE 972,332.48 972,332.48 total 5,760,953.38
r&B
REVENUES 292,999.73 292,999.73 958,311.12
- -
TOTAL RB REVENUES 1,265,332.21 1,265,332.21 6,719,264.50
- -
EXPENDITURES 168,176.64 168,176.64 170,005.72
= =
TOTAL RB FUND BALANCE 1,097,155.57 1,097,155.57 6,549,258.78

ROAD & BRIDGE TRUST
BEGINNING BALANCE 4,788,620.90 4,788,620.90
 REVENUES 665,311.39 665,311.39
- -
TOTAL RBT REVENUES 5,453,932.29 5,453,932.29
- -
EXPENDITURES 1,829.08 1,829.08
= =
TOTAL RBT FUND BALANCE 5,452,103.21 5,452,103.21

ASSESSMENT FUND
BEGINNING BALANCE 25,522.71 25,522.71
REVENUES 315,965.94 315,965.94
- -
TOTAL AF REVENUES 341,488.65 341,488.65
- -
EXPENDITURES 52,228.47 52,228.47
= =
TOTAL ASSEMENT FUND 289,260.18 289,260.18
BALANCE

ELECTION FUND
BEGINNING BALANCE 7,679.31 7,679.31
REVENUES 7,077.71 7,077.71
- -
TOTAL ELECTION 14,757.02 14,757.02
REVENUES
- -
= =
TOTAL ELECTION FUND 14,757.02 14,757.02
BALANCE

SENIOR SERVICES FUND
BEGINNING BALANCE 75,084.00 75,084.00
REVENUES 342,460.33 342,460.33
- -
TOTAL SENIOR SERVICES 417,544.33 417,544.33
REVENUES
- -
= =
TOTAL SENIOR SERIVCES 417,544.33 417,544.33
FUND BALANCE

FUNDBALANCE TANEY COUNTY
01/31/11 BUDGET
FUND BALANCES
 PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

TRANSFER STATION FUND
BEGINNING BALANCE $559,409.11 $559,409.11
REVENUES 89,508.80 89,508.80
- -
TOTAL TS REVENUES 648,917.91 648,917.91
- -
EXPENDITURES 44,854.29 44,854.29
= =
TOTAL TS FUND BALANCE 604,063.62 604,063.62

LEPC FUND
BEGINNING BALANCE 7,482.01 7,482.01
REVENUES 3,775.72 3,775.72
- -
TOTAL LEPC REVENUES 11,257.73 11,257.73
- -
EXPENDITURES 135.00 135.00
= =
TOTAL LEPC FUND 11,122.73 11,122.73
BALANCE

LAW ENFORCEMENT
TRAINING FUND
BEGINNING BALANCE 9,228.52 9,228.52
REVENUES 409.59 409.59
- -
TOTAL LET REVENUES 9,638.11 9,638.11
- -
= =
TOTAL LET FUND BALANCE 9,638.11 9,638.11

PROSECUTING ATTORNEY
TRAINING FUND
BEGINNING BALANCE 4,744.12 4,744.12
REVENUES 104.85 104.85
- -
TOTAL PAT REVENUES 4,848.97 4,848.97
- -
= =
TOTAL PAT FUND BALANCE 4,848.97 4,848.97
 COUNTY INSURED FUND
BEGINNING BALANCE 1,298.57 1,298.57
REVENUES 111.79 111.79
- -
TOTAL COUNTY INSURED 1,410.36 1,410.36
REVENUES
- -
EXPENDITURES 9,782.31 9,782.31
= =
TOTAL COUNTY INSURED (8,371.95) (8,371.95)
FUND BALANCE

911 FUND
BEGINNING BALANCE 633,276.11 633,276.11
REVENUES 45,165.80 45,165.80
- -
TOTAL 911 REVENUES 678,441.91 678,441.91
- -
EXPENDITURES 18,268.50 18,268.50
= =
TOTAL 911 FUND BALANCE 660,173.41 660,173.41

FUNDBALANCE TANEY COUNTY
01/31/11 BUDGET
FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

USE TAX
BEGINNING BALANCE
REVENUES
TOTAL USE TAX REVENUES
TOTAL USE TAX FUND
BALANCE

SEWER FUND
BEGINNING BALANCE 24,540,024.49 24,540,024.49
REVENUES 680,540.08 680,540.08
- -
TOTAL SEWER REVENUES 25,220,564.57 25,220,564.57
- -
EXPENDITURES 341,836.92 341,836.92
= =
TOTAL SEWER FUND 24,878,727.65 24,878,727.65
 BALANCE

SEWER DESIGNATED FUND
BEGINNING BALANCE
REVENUES
TOTAL SEWER REVENUES
EXPENDITURES
TOTAL SEWER FUND
BALANCE

= =
TOTAL ALL SEWER FUNDS 24,878,727.65 24,878,727.65
= =

SHERIFF CIVIL FUND
BEGINNING BALANCE 177,076.77 177,076.77
REVENUES 164.87 164.87
- -
TOTAL SHERIFF CIVIL 177,241.64 177,241.64
REVENUES
- -
EXPENDITURES 3,913.34 3,913.34
= =
TOTAL SHERIFF CIVIL FUND 173,328.30 173,328.30
BALANCE

TAX MAINTENANCE FUND
BEGINNING BALANCE 202,387.97 202,387.97
REVENUES 20,072.48 20,072.48
- -
TOTAL MAINTENANCE 222,460.45 222,460.45
FUND REVENUES
- -
EXPENDITURES 2,678.33 2,678.33
= =
TOTAL MAINTENANCE 219,782.12 219,782.12
FUND BALANCE

RECESS
9:16 AM

RECONVENED
9:27 AM
 ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

WORK SESSION – NIKKI LAWRENCE

The Commission reviewed the weekly agenda with Nikki Lawrence.

WORK SESSION – BOB PAULSON

Bob Paulson discussed the expired Nuisance Ordinance and the necessary review process to get
the ordinance reinstated.

Mr. Paulson reviewed the Animal Control Ordinance with the Commission.

EXECUTIVE SESSION – LITIGATION & PERSONNEL PER SECTION 610.021 (1) &
(3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
9:55 AM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
10:27 AM

STAFF DEPARTMENTAL MEETING – PURCHASING

CODY COMPUTER SYSTEMS ADDENDUM & FUTURE FUNDING PROJECT
UPDATE

Sean Barnwell with the Branson Police Department requested the Commission’s approval to
move forward with the Cody Software Phase 2 and the 2010 COPS Technology Grant. Sheriff
Jimmie Russell entered the discussion, and stated his department’s needs in regard to the
intended software purchase.

Sheriff Jimmie Russell recommended moving forward with the purchases, as in his opinion there
was no other choice.

Sean Barnwell requested the Commission’s support for another appropriations request for 2012.
Commissioner Strafuss moved to seek an appropriations request from Senator Blunt’s Office for
additional funding for the White River Emergency Communications Project. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

Carroll McCullough with the Branson Police Department, Chief Preston Schmidt with the
Hollister Police Department, County Sheriff Jimmie Russell, and Steve Dalton with the Branson
Police Department thanked the Commission for their continued support of the project.

RECESS
11:20 AM

RECONVENED
11:31 AM

STAFF DEPARTMENTAL MEETING – ROAD & BRIDGE

POLICY DISCUSSION

The Commission met with Randy Haes, Kathy Roberts and Debra Rogers of the Road & Bridge
Department to discuss current office policies, with the aim of maintaining office efficiency
during the absence of an administrator.

RFQ ENERGY CONTRACTING

The Commission instructed Purchasing Agent Linda Gifford to generate Requests for Proposals
(RFQ’s) for the Energy Efficiency project, and gave direction as to what information should be
included in them.

Commissioner Strafuss moved to postpone to a definite time, specifically 1:00 pm, the Funding
Distribution/County Clerk discussion. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

RECESS
12:09 PM

RECONVENED
1:05 PM

FUNDING DISTRIBUTION/COUNTY CLERK

The Commission approved Donna Neeley’s request to distribute Forestry Funds as done in prior
years.
Commissioner Strafuss moved to approve the National Flood report based on Donna Neeley’s
new calculation of distribution. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

BOE DISCUSSION

The Commission held a general discussion on the Board of Equalization process with Clerk
Donna Neeley, Assessor James Strahan and Attorney Bob Paulson.

WATER FLOW REPLACEMENT AGREEMENT

Attorney Bob Paulson advised the Commission on the details of the language involved in the
Simplex-Grinnell agreement.

Commissioner Strahan moved to accept the agreement as offered by Simplex-Grinnell to replace
a water-flow switch. Commissioner Strafuss seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

COMMISSION BOARD APPOINTMENTS

Commissioner Strafuss moved to accept the Commissioner Board appointments, as presented
below, with all terms expiring December 31st, 2011.

Commissioner Danny Strahan seated on the University Extension and Solid Waste Boards
Commissioner Jim Strafuss seated on the Missouri Association of Counties, the TDD and the
Springfield Regional Economic Partnership Boards
Presiding Commissioner Ron Houseman seated on the OACAC and CLEO Boards

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

WORK SESSION – PERSONNEL POLICY, MEETING PROCESS & COURTHOUSE
POLICY

The Commission reviewed the proposed “Agenda Request Forms”.

RECESS
2:31 PM

RECONVENED
2:54 PM
 PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve the Minutes of January 14, 18, 21, 24, 26, 27, 28, 31
and February 7, 2011 with changes. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Commissioner Strafuss moved to adjourn the meeting. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ADJOURNMENT
3:01 PM

Minutes were taken and typed by Cristy Smith, Deputy Clerk.