Commission Minutes

OFFICIAL MINUTES
February 8, 2011, 21st DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 1:00 PM with Ron Houseman
and Danny Strahan present, and Jim Strafuss absent. The following proceedings were had and
made a matter of record:

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

HPRP MONTHLY REPORT

Nikki Lawrence presented the HPRP Monthly Report to the County Commission for approval.

Commissioner Strahan had a question about one of the lines that was in the negative.

Commissioner Houseman directed Nikki to call and inquire about the line, to confirm that the
County was staying in compliance, before the HPRP Monthly Report could be approved. Nikki
agreed to report back to the County Commission once she received an answer.

Commissioner Strafuss entered the meeting at 1:03 P.M.

SCHOOL DISTRICT FUNDS

Debbie Redford, Hollister Schools, Dr. Tim Taylor, Superintendent of Hollister Schools and
Carlos Osborn, Superintendent of Kirbyville School met with the County Commission to discuss
financial difficulties that they were facing.

Commissioner Houseman recommended having meetings with the political sub-divisions to open
dialogues on their financial situations.

COMPUTERIZED TEMPERATURE CONTROL

Ben Trout, EPM, Fred Malicoat, and Debbie Redford, Hollister Schools, met with the County
Commission to discuss the Computerized Temperature Control that could save 24% to 28%
annually in utility bills. Mrs. Redford encouraged the County Commission to lock in the current
prevailing wage.

RECESS
2:04 PM

RECONVENED
2:12 PM
 BOE DISCUSSION

Donna Neeley, County Clerk, met with the Commission to discuss the distribution of School
District Funds and Forestry Money.

Commissioner Strafuss moved to accept the report of Forestry Receipts Distribution as presented
by Donna Neeley. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

Donna Neeley and the Commission discussed Flood Control.

The County Commission agreed to repost the Flood Control discussion for Monday, February
14, 2011 at 11:00 AM.

Commissioner Houseman read aloud statutes regarding the number of BOE board members and
the BOE process. Discussion ensued.

Commissioner Houseman directed Bob Paulson to do some research on the statutory
requirements for those members.

PAT KECK – EXECUTIVE SESSION

EXECUTIVE SESSION – LEGAL AND PERSONNEL PER SECTION 610.021 (1) & (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo. 610.021(1) (3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
2:38 PM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
3:55 PM

RECESS
3:55 PM

RECONVENED
4:02 PM
 EEZ – ENHANCED ENTERPRISE ZONE

Forsyth Mayor Ron Potter met with the Commission to explain the EEZ and its make-up of
census tracts. The first reading was on February 7, 2011. The second reading will be on March
7, 2011. Mayor Potter asked the Commission to pass the Ordinance on the NAICS Codes before
their Public Hearing on March 21, 2011. Discussion ensued.

Commissioner Strafuss moved to recess. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

RECESS
4:25 PM

RECONVENED
4:35 PM

HPRP MONTHLY REPORT

Commissioner Strafuss moved to approve the revised HPRP Monthly Report as presented.
Commissioner Strahan seconded the motion. The motion passed by phone vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
 RECESS
4:37 PM

Minutes were taken by and typed by Angelia Edwards, Deputy Clerk.