Commission Minutes
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Commission Minutes
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OFFICIAL MINUTES
February 07, 2011, 20th DAY OF
THE JANUARY ADJOURN TERM
The County Commission met in the County Clerk’s Office at 9:00 AM with Ron Houseman,
Danny Strahan and Jim Strafuss present. The following proceedings were had and made a matter
of record:
PRAYER
Commissioner Strafuss led the prayer.
PLEDGE OF ALLEGIANCE
Commissioner Strahan led the Pledge of Allegiance.
PREVIOUS MEETING MINUTES
Commissioner Strafuss moved to table meeting minutes until 1 PM today. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).
ACCOUNTS PAYABLE & JOURNAL ENTRIES/TRANSFERS
Commissioner Strafuss moved to approve accounts payable holding out 323300.
WARRA
CHECKS NTS
t
323274 o 323338 5350
t
323339 o 323348 5351
5352
5353
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
JOURNAL ENTRIES/TRANSFERS
Commissioner Strafuss moved to table Journal Entries and Transfers until 1 PM. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).
PUBLIC COMMENT
Darrell Cornelius, Superintendent at 76 Quarry met with the County Commission to discuss the
quality of materials produced at his quarry.
Dan Nosalek, former County employee, met with the County Commission to discuss the
Sunshine Law and Budget.
Mayor Potter met with the County Commission give an update on the EEZ - Enhanced
Enterprise Zone.
NEW/OLD BUSINESS
Chris Berndt, Emergency Management for Taney County met with the County Commission to
discuss the Potential Disaster Declaration and 9:30 AM conference call today.
Commissioner Strafuss moved to table Potential Disaster Declaration until 10:30 AM.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
RECESS
9:26 AM
RECONVENED
9:51 AM
ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS
Nikki Lawrence presented the Agenda to the County Commission. Discussion ensued.
MANHOLE RIM IMPROVEMENTS CHANGE ORDER # 4
John Soutee, Sewer met with the County Commission to give a presentation on the Manhole Rim
Improvements Change Order #4.
Commissioner Strafuss moved to approve Change Order #4 Manhole Rim Improvements.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Strafuss (aye).
ESCROW AGREEMENT & 2ND EXTENSION OF CLOSING DATE
Commissioner Strafuss read aloud the Escrow Agreement.
Commissioner Strafuss moved to extend closing of the maintenance facility to March 31, 2011
and any appropriate documentation be signed by Commissioner Houseman. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Strafuss (aye).
NEW/OLD BUSINESS
Chris Berndt, Emergency Management for Taney County met with the County Commission to
discuss the Potential Disaster Declaration conference call. The primary discussion was snow
removal, record level snow and road damage.
RECESS
10:22 AM
RECONVENED
10:38 AM
BOARD VACANCIES DISCUSSION
Two vacant positions on the Planning and Zoning Board for Jasper and Beaver townships.
Two vacant positions on BOA Board.
Two positions open on the Park Board.
SB 40 Board three positions open they have to go through Max Lytle to present their bio’s.
Transportation Advisory Board District # 5 one position open.
Sewer Board no current vacancies.
Senior Citizens Board will have one vacancy soon.
The County Commission discussed a list of board’s that they are required to serve on.
Commissioner Strafuss moved to approve the Special County Counselor Agreement as presented
by Bill McCullah. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).
Helen Soutee met with the County Commission to discuss Sales Tax. Commissioner Houseman
directed Helen Soutee to contact Stone County, Christian County and Greene County regarding
sales tax. She will report back to the Commission with her results.
EMPLOYEE CONSIDERATION
The Commission discussed employee consideration they will submit a draft to counsel to write
an official document. Discussion ensued.
RECESS
11:44 AM
RECONVENED
1:26 PM
WORK SESSION – PERSONNEL POLICY, MEETING PROCESS & COURTHOUSE POLICY
Dawn Bilyeu met with the County Commission to discuss filing with Lagers they have requested
that we ACH their money to the Health Center.
Commissioner Houseman directed Dawn Bilyeu to contact Lagers and the Health Department.
JOURNAL ENTRIES/TRANSFERS
Commissioner Strahan moved to approve Journal Entries and Transfers as presented.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
WORK SESSION – PERSONNEL POLICY, MEETING PROCESS & COURTHOUSE POLICY
The County Commission discussed a policy for the employees that are affected by the budget cuts with a
sunset date and time and a retirement policy with a sunset date and time. This does not include elected
officials. Bob Paulson will write up two new policies. The County Commission will review the two new
policies and vote on them.
Commissioner Strafuss moved to suspend the current comp time policy for Road and Bridge and allow
the extension of comp time usable hours to be used by June 30, 2011 due to this ice storm, after that they
go back into the threshold. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).
On July 1, 2011 the County Commission will restore the original comp time policy.
Helen Soutee will send an e-mail to several of the surrounding counties regarding sales tax revenues.
Commissioner Strahan requested to restore the quarterly meetings with the elected officials.
RECESS
2:22 PM
RECONVENED
2:56 PM
WORK SESSION – PERSONNEL POLICY, MEETING PROCESS & COURTHOUSE POLICY
Donna Neeley, County Clerk met with the County Commission to discuss apportionment for flood
control lease receipts and forestry receipts.
PREVIOUS MEETING MINUTES
Commissioner Strafuss moved to table minutes until Tuesday, February 8, 2011 at 1 PM.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
WORK SESSION – PERSONNEL POLICY, MEETING PROCESS & COURTHOUSE POLICY
The County Commission discussed a more formal meeting process when putting items on the agenda and
presenting information to the Commission.
The County Commission discussed not commenting during the Public Comment Section of the meeting.
Bob Paulson met with the County Commission and read aloud two new personnel policies. Discussion
ensued.
The County Commission discussed regular agenda procedures.
The County Commission discussed having nightly meetings on a quarterly basis. Also having county
commission meetings held outside of the courthouse to be more accessible to the public.
The County Commission will re-visit new policies and issues on quarterly dates to discuss how the new
process is working and if any changes need to be made.
Commissioner Strahan suggested issuing a press release to the news media with our new policies and
procedures.
Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).
ADJOURN
3:57 PM
Minutes were taken by and typed by Angelia Edwards, Deputy Clerk.
Commission Minutes
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