Commission Minutes

OFFICIAL MINUTES
January 27, 2011, 16th DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commissioner’s Conference Room at 8:49 AM with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

2011 BUDGET DISCUSSION, MEETING PROCESS & COURTHOUSE POLICY

Sheriff Jimmy Russell and Judge Mark Orr came before the Commission. Sheriff Jimmy Russell
requested to have finalization on his budget. Before everything is finalized the Commission will meet
with Sheriff Jimmy Russell on January 28, 2011.

Judge Mark Orr spoke in support of the Circuit Clerk, Juvenile Office and Sheriff Department as it relates
to security issues for the Judicial Building.

Donna Neeley, County Clerk spoke to the Commission regarding the meeting process under the sunshine
law. Donna Neeley requested that anytime two or more Commissioners are present that the Clerk’s
Office be notified of any meeting. She asked about an insurance meeting the day before. Houseman
explained the meeting was between himself and two County employees, and Houseman added that
Commissioner Strahan stuck his head in the door for two minutes. As a result, Houseman made note of
the occurrence as it was posted, yet unexpected.

Donna Neeley, County Clerk spoke to the Commission regarding Cristy Smith’s computer - the mother
board or the ram is going out on this computer. She suggested buying a new computer instead of patching
this computer. Commissioner Strafuss will send an e-mail to Gary Morgan regarding some computers that
can possibly be refurbished.

RECESS
9:45 AM

RECONVENED
10:10 AM

2011 BUDGET DISCUSSION, MEETING PROCESS & COURTHOUSE POLICY

Brenda Neal, Circuit Clerk came before the Commission to discuss her budget.
The Commission is asking for a compromise or some middle ground on her budget to prevent them from
going to the Judicial Finance Commission. Discussion ensued. The Commission requested to meet with
Brenda Neal again on Friday, January 28, 2011 for further discussion.
 EXECUTIVE SESSION – LITIGATION PER SECTION 610.021 (1)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo. 610.021 (1).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
10:40 AM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
10:54 AM

RECONVENED
11:00 AM

2011 BUDGET DISCUSSION, MEETING PROCESS & COURTHOUSE POLICY

Mike Scofield and Teri Goodall of the Juvenile Office came before the Commission to discuss their
budget. The Commission is asking for a compromise or some middle ground on their budget to prevent
them from going to the Judicial Finance Commission. Discussion ensued. The Commission requested to
meet with the Juvenile Office again on Friday, January 28, 2011 at 9:00 AM for further discussion.

RECESS
11:42 AM

RECONVENED
11:45 AM

RECESS
11:48 AM

Nikki Lawrence spoke to the Commission regarding the Work Ready Missouri Program. The Work
Ready Missouri Program is a program that allows someone that receives unemployment benefits to be
obtained by different companies for up to six weeks at 20 hours per week at no cost to the county or
company. Heather Plummer was recommended for six weeks. Job duties were discussed.

Commissioner Strahan moved to proceed with the Work Ready Missouri Program utilizing Heather
Plummer. Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman
(aye), Strafuss (aye), and Strahan (aye).
 RECONVENED
1:02 PM

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021 (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo. 610.021 (3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
1:03 PM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
1:32 PM

RECONVENED
1:34 PM

2011 BUDGET DISCUSSION, MEETING PROCESS & COURTHOUSE POLICY

Commissioner Houseman noted that he received the Final Settlement and Investment Report from Helen
Soutee, County Treasurer, and that this is her Semi-Annual Report.
Commissioner Houseman recommended having a meeting with the Sewer Board to discuss organization,
utilities, how employees are hired and paid.

Sheila Wyatt, Collector came before the Commission regarding salary clarification on her budget.
The Collector’s overall budget is $165,131.90.

Four Road and Bridge supervisors met with the Commission. Commissioner Strahan discussed snow
routes with the crew to make sure there is coverage. Commissioner Houseman requested a list of large
equipment owned by the county.
RECESS
2:56 PM

RECONVENED
3:13 PM

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021 (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo. 610.021 (3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
3:13 PM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
3:36 PM

RECESS
3:55 PM

RECONVENED
4:02 PM

EXECUTIVE SESSION – PERSONNEL AND LEGAL PER SECTION 610.021 (3).1

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo. 610.021 (3).1
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
4:02 PM
See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

OUT OF EXECUTIVE
4:19 PM

RECESS
4:19

Minutes were taken by and typed by Angelia Edwards, Deputy Clerk.