Commission Minutes

OFFICIAL MINUTES
January 3, 2011, 1st DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commissioner’s Hearing Room at 8:56 AM with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRAYER & PLEDGE OF ALLEGIANCE

The prayer and was led by Pastor Paul Purvis of Exciting First Baptist Church.

The Pledge of Allegiance was led by Buddy Roberts.

MEMORANDUM OF AGREEMENT – APPLICATION FOR PLANNING FUNDS

Diane May with the Southwest Missouri Council of Governments informed the Commission that
they would be applying for a CDBG Grant, the monies of which would be used for disaster
planning projects and services.

Commissioner Strafuss moved to authorize the signing of the draft memorandum of
understanding by Presiding Commissioner Houseman, subject to the agreement of Greene
County as the primary applicant. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

PREVIOUS MEETING MINUTES

There were no previous minutes presented for approval.

ACCOUNTS PAYABLE, JOURNAL ENTRIES & TRANSFERS

There were no accounts payable, journal entries or transfers presented for approval.

PUBLIC COMMENT

There were no public comments.

NEW/OLD BUSINESS

ROAD VACATIONS – LAKE POINT CUL-DE-SAC

Commissioner Strafuss moved to approve the road vacation of the Lake Point cul-de-sac.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
 MEETING PROCESS FOR JANUARY

Commissioner Houseman proposed the suspension of the ordinary Commission meetings for the
following four weeks, for the purpose of focusing on the 2011 Budget formation and approval
and the defining of meeting procedures.

After discussion, the possible date of a return to regular meetings would be February 7, 2011.
Commissioners Strahan and Strafuss agreed to the proposal.

Eddie Coxie informed the Commission that a road vacation for the Hagaman family was not on
the agenda. After discussion, it was agreed to post the vacation for 9:30 AM on Wednesday,
January 5, 2011 for approval.

RECESS
9:32 AM

RECONVENED
9:51 AM

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

REVIEW OF 2009 PENALTIES/BRANSON LANDING CONDOS

Dean Harmon, Executive Vice President of Branson Bank and Tim Scott, Vice President of
Branson Bank informed the Commission that they were looking for a refund on the tax penalties
assessed on a recently acquired property for tax year 2009.

After discussion, the Commission requested the gentlemen provide copies of their documentation
to County Attorney Bob Paulson for his review. They agreed to do so.

STAFF DEPARTMENTAL MEETING – PURCHASING

BID AWARD – SEWER INFRASTRUCTURE MAPPING

Linda Gifford, Purchasing, and John Soutee, Sewer District, clarified the purpose of the sewer
infrastructure mapping.

After discussion, the Commission and Mr. Soutee agreed to address the issue again during the
2011 Budget workshop for the Sewer Department.

Commissioner Strafuss moved to recess. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

RECESS
10:32 AM
 RECONVENED
10:37 AM

2011 BUDGET DISCUSSION

The Commission moved to the meeting room in the Commissioner’s Office.

The Commission returned to the Commissioner’s Hearing Room at 11:29 AM.

A general work session regarding various issues with the 2011 Budget was held.

RECESS
12:05 PM

RECONVENED
1:00 PM

Commissioner Strafuss moved to table the Budget Discussion until Tuesday, January 4, 2011 at
10:30 AM. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

RECESS
3:35 PM

The minutes were taken by Cristy Smith, Deputy Clerk.