Commission Minutes

OFFICIAL MINUTES
September 29, 2010, 34rd DAY OF
THE JULY ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00 AM with
Chuck Pennel, Danny Strahan and Jim Strafuss present. The following proceedings were
had and made a matter of record:

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

APPROVAL OF PAYROLL

Commissioner Strahan moved to approve payroll as follows:

PAYROLL DATE: OCTOBER 1, 2010

GCR: 111463 - 111477

RB: 111442 - 111457

AF: 111458 - 111460

TS: 111461

911: 111462

Manual Warrants: 5269 - 5270

Accounts Payable: 321690 - 321710

Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (nay),
Strahan (aye), and Strafuss (aye).

ABATEMENT DISCUSSION

Chris Solida presented a document and spoke to the Commission regarding his concerns
about unpaid taxes on a mobile home that is deeded to someone else. He stated that he
needs to clear this up so he can license his vehicle.

Discussion ensued.

RECESS
9:26 AM
 RECONVENED
9:31 AM

ABATEMENT DISCUSSION

James Strahan presented a form from the Missouri Department of Revenue regarding this
issue.

Commissioner Strahan moved to table the abatement discussion until 11:30 A.M until
Mr. Ulrich is contacted. Commissioner Pennel seconded the motion. The motion passed
by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

BENEFITS EXPERIENCE

Vicky Rice and John Akers with Mercy Health Plans gave the Commission an insurance
benefits update.

Commissioner Strafuss discussed a need for chiropractic insurance coverage.

No motions were made, no votes were taken.

HEALTH INSURANCE RENEWAL

John Akers with Mercy spoke to the Commission about an October 1, 2010 health
insurance renewal.

No motions were made, no votes were taken.

RECESS
10:22 AM

RECONVENED
10:29 AM

AUCTIONEERING SERVICES BID AWARD

Linda Gifford, Purchasing presented a bid tabulations spreadsheet to the Commission
with prices for the auctioneering services bid award. Three bids were submitted: Easley
Auction Company with 8.5% of gross receipts, and a maximum charge of $3,000;
Mountain Country Auctions with $299 total cost to the County; and Gov Deals with
7.50% plus tier pricing.

Commissioner Strahan moved to accept Mountain Country Auctions for $299.00 as low
bidder plus $270.00 for two mechanics to work at the auction for vehicle sales.
Workman’s Comp is additional. Commissioner Strafuss seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

LIGHTING RETROFIT LABOR CONTRACT

Linda Gifford spoke to the Commission about a lighting retrofit labor contract.

Commissioner Strahan moved to approve the change to the retrofit labor contract.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strafuss (aye), and Strahan (aye).

CONTRACTS WORK SESSION

Nikki spoke to the Commission about who will be responsible for getting signatures on
contracts.

Rick Findley, Auditor spoke to the Commission regarding how many signatures should
be on the contracts.

Jimmy Russell, Sheriff spoke to the Commission regarding signatures on grants and
forestry contract.

Donna Neeley, County Clerk agrees with having one signature on contracts, she also
explained the scanning process in her office.

Linda Gifford, Purchasing addressed the Commission about implementing a system for
grant reporting due dates.

Maggie Noe spoke to the Commission about having one person in charge of maintaining,
monitoring and doing all reports on all grants for all County departments.

The Commission discussed the processing and handling of contracts and grants. They
agreed that, the commission staff is responsible for signatures on contracts and grants,
until they can hire a person for that task. The point of contact is whoever initiated it, that
will not change. The process for Commission Staff to handle contracts and grants will be
as follows:
1. Receive the paperwork
2. Post it
3. Make sure there’s a vote on it
4. Get the appropriate signatures
5. Attach the draft minutes
6. A copy to the initiator – (if they have not signed it, a letter will be sent.)
7. A copy to the Auditor’s Office
8. Original goes to the Clerk’s Office
9. A copy to the Commissioner’s Office
Nikki Lawrence and Commissioner Strafuss decided to draft an informative e-mail and
send it to all department heads.

No motions were made, no votes were taken.

MANHOLE RIM IMPROVEMENT CHANGE ORDER # 3

Mel Eakins with Great River Engineering spoke to the Commission stating that the
contractor is requesting a 90 day extension.

Commissioner Strahan moved to approve change order # 3. Commissioner Strafuss
seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye), and
Strafuss (aye).

DAMSITE/SPRING CREEK CHANGE ORDER # 6

Commissioner Strahan moved to approve change order # 6. Commissioner Pennel
seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye), and
Strafuss (aye).

ABATEMENT DISCUSSION

James Strahan called Dean Ulrich. James discussed the conversation he had with Dean
Ulrich. Discussion ensued.

RECESS
11:33 AM

RECONVENED
11:40

ABATEMENT DISCUSSION

Sheila Wyatt, Collector spoke to the Commission she said, she talked to Mr. Ulrich he
told her that the title has always been in his name. There was a verbal arrangement for
Chris to live in the mobile home.

Commissioner Strafuss moved to remove the mobile home off of Chris Solida’s 07’, 08’,
09’ and 2010 personal property assessment, as Chris not being the owner. Commissioner
Pennel seconded the motion. The motion passed by vote: Pennel (aye), Strafuss (aye),
and Strahan (nay).

Presiding Commissioner Pennel declared a recess.
 RECESS
11:45 AM

The minutes were taken and typed by Angelia Edwards, Deputy Clerk.