Commission Minutes

DRAFT
October 12, 2010, 3rd DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00 AM with
Chuck Pennel, Jim Strafuss, and Danny Strahan present. The following proceedings
were had and made a matter of record:

PRAYER & PLEDGE OF ALLEGIANCE

Sherrie Veltkamp led the Prayer and Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strahan moved to approve the minutes of 10/4 and 10/6/2010.
Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE

Commissioner Strafuss moved to approve accounts payable as follows:

DATE 10/12/2010

CHECKS WARRANTS

321785 321859 5272 5276

5273 5277

5274

5275

QUARTERLY ASSESSOR
10/8/2010 9:30AM REIMBURSEMENT
Commissioner Strahan seconded the motion. The motion passed by vote: The motion
passed by vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

PUBLIC COMMENT

Forsyth Mayor Ron Potter presented and read the following letter to the Commission:
The Commission directed Nikki Lawrence to begin finding available dates for a
discussion meeting between the Commission and the above Mayors, Clerks and
Administrators.

County Assessor James Strahan reported that Senate Bill 7-11 had been passed, which
stated that taxpayers deserved transparency and fore-knowledge on the amount of their
taxes before their bills were sent. He stated that tax bills received in 2011 would be
higher due to the increase in tax levies that occurred this year, not due to any changes in
assessments.

NEW/OLD BUSINESS

MONTHLY BUDGET REPORT

County Auditor Rick Findley presented the following Monthly Budget Report to the
Commission:

EXPBY TANEY COUNTY Septem
DEPT ber 30,
2010
EXPENSES BY DEPARTMENT

2008 2009 2010 2010 ACTUA
L%
ACTUA ACTUA APPRO ACTUA
LS LS VED LS

EXPENSES
101???? COMMISSION 336,461. 327,236. 329,300. 294,373. 89%
... 99 38 00 18
102-??- CLERK 168,184. 188,035. 191,429. 133,804. 70%
??? 08 68 00 25
103-??- ELECTIONS 182,762. 14,798.4 151,787. 98,898.5 65%
??? 40 6 96 4
104-??- BUILDINGS & 514,375. 975,458. 846,472. 575,608. 68%
??? GROUNDS 87 71 00 87
105-??- EMPLOYEES 2,079,15 2,120,64 2,050,13 1,508,57 74%
??? FRINGE BEN 9.69 2.53 3.43 9.68
106-??- TREASURER 80,907.0 85,503.6 86,430.0 62,693.1 73%
??? 0 2 4 6
107-??- COLLECTOR 213,054. 227,036. 240,764. 150,905. 63%
??? 69 39 20 33
108-??- CIRCUIT CLERK 267,536. 274,250. 318,724. 219,139. 69%
 ??? 62 84 00 51
109-??- COURT 884.67 834.01 2,112.00 683.89 32%
??? REPORTER
110-??- ASSOCIATE 35,881.8 0.00 0.00 0.00 #DIV/0!
??? COURT DIV 1 3
111-??- COURT 26,399.5 37,505.6 42,750.0 26,202.7 61%
??? ADMINISTRATIO 0 1 0 9
N
112-??- PRESIDING 60,541.1 56,064.1 65,548.1 46,443.7 71%
??? CIRCUIT JUDGE 1 9 6 4
113-??- PUBLIC 92,992.4 100,280. 91,779.8 71,685.3 78%
??? ADMINISTRATOR 0 10 4 4
114-??- OTHER EXPENSE 8,713,89 2,994,40 10,895,9 1,526,17 14%
??? 8.90 1.71 00.00 4.80
115-??- AUDITOR 168,093. 176,168. 144,382. 105,075. 73%
??? 82 56 00 43
116-??- CHILD SUPPORT 27,150.5 733.40 0.00 0.00 #DIV/0!
??? 0
117-??- SHERIFF 2,370,48 2,371,27 2,451,54 1,759,48 72%
??? 5.58 5.00 6.36 7.14
118-??- JAIL 1,448,52 1,295,84 1,441,14 876,669. 61%
??? 7.61 1.78 5.00 60
119-??- PROSECUTING 619,441. 653,462. 618,355. 496,466. 80%
??? ATT 96 18 77 03
120-??- JUVENILE 125,414. 119,485. 133,124. 94,149.7 71%
??? 30 13 02 2
121-??- CORONER 45,001.0 45,879.6 47,030.0 37,399.8 80%
??? 6 0 0 9
124-??- TRANSFERS/DEBT 1,505,48 1,423,20 1,923,77 1,461,86 76%
??? SERVICE 0.14 8.39 4.92 3.77
125-??- ASSOC COURT 28,030.8 400.00 0.00 600.00 #DIV/0!
??? DIV 2 8
126-??- CIRCUIT CLERK 34,763.0 98,862.4 112,271. 64,546.9 57%
??? 5 8 20 3
127-??- INDUSTRIAL DEV 22,037.0 100,367. 127,500. 64,419.0 51%
??? 6 58 00 0
128-??- HUMAN 0.00 0.00 34,664.0 25,210.3 73%
??? RESOURCES 0 1
130-??- PLANNING & 227,636. 323,257. 395,034. 317,375. 80%
??? ZONING 56 62 86 55
133-??- EXTENSION 47,739.8 47,385.6 47,642.0 31,913.0 67%
??? 6 5 0 0
134-??- SEWER 366,889. 365,684. 345,941. 266,147. 77%
??? 27 29 60 94
135-??- INFORMATION 355,876. 417,940. 430,513. 289,802. 67%
??? SYSTEMS 93 62 90 52
136-??- ANIMAL 163,349. 152,821. 169,000. 168,996. 100%
??? CONTROL 43 25 00 84
137-??- EM 110,369. 73,308.8 170,114. 50,275.2 30%
??? MANAGEMENTS 17 8 00 6
140-??- AIRPORT 991,286. 1,144,09 1,276,62 384,412. 30%
??? 24 3.17 4.80 77

TOTAL 21,430,6 16,212,2 25,181,7 11,210,0 45%
14.17 23.81 95.06 04.78
101-30- GCR BEGINNING 18,628,3 13,051,0 0.00 10,256,8 #DIV/0!
000 BALANCE 44.77 82.10 89.62
1018??? GCR TOTAL 15,853,3 13,418,0 13,681,8 10,289,5 75%
... REVENUES 51.50 31.33 80.73 80.87
GCR TOTAL 21,430,6 16,212,2 25,181,7 11,210,0 45%
EXPENDITURES 14.17 23.81 95.06 04.78
- - - - -

FUNDBALANCE TANEY COUNTY
09/30/10 BUDGET
FUND BALANCES

PERIOD YEAR
TO TO
DATE DATE
ACTUA ACTUA
L L

GENERAL COUNTY
REVENUE
BEGINNING BALANCE $0.00 $10,256,
889.62
REVENUES 1,517,76 10,289,5
9.71 80.87
- -
TOTAL REVENUES GCR 1,517,76 20,546,4
9.71 70.49
- -
TOTAL GCR EXPENDITURES 1,322,59 11,210,0
4.28 04.78
= =
TOTAL GCR FUND 195,175. 9,336,46
BALANCE 43 5.71

ROAD & BRIDGE totals
BEGINNING BALANCE 0.00 326,237. 5,316,45
44 2.09
REVENUES 106,391. 2,981,80 7,958,08
21 4.67 4.46
- -
TOTAL RB REVENUES 106,391. 3,308,04 13,274,5
21 2.11 36.55
- -
EXPENDITURES 168,395. 1,612,91 7,345,83
32 6.83 9.71
= =
TOTAL RB FUND BALANCE (62,004.1 1,695,12 5,928,69
1) 5.28 6.84

ROAD & BRIDGE TRUST
BEGINNING BALANCE 0.00 4,990,21
4.65
REVENUES 996,794. 4,976,27
58 9.79
- -
TOTAL RBT REVENUES 996,794. 9,966,49
58 4.44
- -
EXPENDITURES 371,451. 5,732,92
01 2.88
= =
TOTAL RBT FUND 625,343. 4,233,57
BALANCE 57 1.56

ASSESSMENT FUND
BEGINNING BALANCE 0.00 23,917.2
3
REVENUES 6,001.33 460,359.
60
- -
TOTAL AF REVENUES 6,001.33 484,276.
83
- -
EXPENDITURES 46,259.5 467,526.
6 07
= =
TOTAL ASSEMENT FUND (40,258.2 16,750.7
BALANCE 3) 6
ELECTION FUND
BEGINNING BALANCE 0.00 19,767.8
9
REVENUES 1,534.95 8,394.73
- -
TOTAL ELECTION 1,534.95 28,162.6
REVENUES 2
- -
EXPENDITURES 0.00 21,449.6
3
= =
TOTAL ELECTION FUND 1,534.95 6,712.99
BALANCE

TRANSFER STATION FUND
BEGINNING BALANCE 0.00 695,113.
21
REVENUES 65,003.2 643,890.
1 90
- -
TOTAL TS REVENUES 65,003.2 1,339,00
1 4.11
- -
EXPENDITURES 48,343.6 715,634.
8 21
= =
TOTAL TS FUND BALANCE 16,659.5 623,369.
3 90

FUNDBALANCE TANEY COUNTY
09/30/10 BUDGET
FUND BALANCES

PERIOD YEAR
TO TO
DATE DATE
ACTUA ACTUA
L L

LEPC FUND
BEGINNING BALANCE $0.00 $11,530.
56
REVENUES 15.22 1,131.09
 - -
TOTAL LEPC REVENUES 15.22 12,661.6
5
- -
EXPENDITURES 810.44 5,370.65
= =
TOTAL LEPC FUND (795.22) 7,291.00
BALANCE

LAW ENFORCEMENT
TRAINING FUND
BEGINNING BALANCE 0.00 7,134.60
REVENUES 423.13 3,946.75
- -
TOTAL LET REVENUES 423.13 11,081.3
5
- -
EXPENDITURES 111.96 2,741.42
= =
TOTAL LET FUND BALANCE 311.17 8,339.93

PROSECUTING ATTORNEY
TRAINING FUND
BEGINNING BALANCE 0.00 5,934.04
REVENUES 114.12 1,045.07
- -
TOTAL PAT REVENUES 114.12 6,979.11
- -
EXPENDITURES 249.24 1,846.45
= =
TOTAL PAT FUND (135.12) 5,132.66
BALANCE

COUNTY INSURED FUND
BEGINNING BALANCE 0.00 3,700.96
REVENUES 92.60 60,749.8
1
- -
TOTAL COUNTY INSURED 92.60 64,450.7
REVENUES 7
- -
EXPENDITURES 5,439.65 61,931.1
5
 = =
TOTAL COUNTY INSURED (5,347.05 2,519.62
FUND BALANCE )

911 FUND
BEGINNING BALANCE 0.00 770,624.
01
REVENUES 46,396.8 401,493.
1 50
- -
TOTAL 911 REVENUES 46,396.8 1,172,11
1 7.51
- -
EXPENDITURES 13,716.2 631,193.
6 97
= =
TOTAL 911 FUND BALANCE 32,680.5 540,923.
5 54

USE TAX

FUNDBALANCE TANEY COUNTY
09/30/10 BUDGET
FUND BALANCES

PERIOD YEAR
TO TO
DATE DATE
ACTUA ACTUA
L L

SEWER FUND
BEGINNING BALANCE $0.00 $26,071,
916.94
REVENUES 1,094,87 5,322,27
3.35 7.03
- -
TOTAL SEWER REVENUES 1,094,87 31,394,1
3.35 93.97
- -
EXPENDITURES 558,018. 6,887,76
65 5.24
= =
TOTAL SEWER FUND 536,854. 24,506,4
BALANCE 70 28.73

SEWER DESIGNATED FUND
EXPENDITURES

= =
TOTAL ALL SEWER FUNDS 536,854. 24,506,4
70 28.73
= =

SHERIFF CIVIL FUND
BEGINNING BALANCE 0.00 156,414.
18
REVENUES 337.53 52,343.1
5
- -
TOTAL SHERIFF CIVIL 337.53 208,757.
REVENUES 33
- -
EXPENDITURES 2,574.37 31,785.9
3
= =
TOTAL SHERIFF CIVIL (2,236.84 176,971.
FUND BALANCE ) 40

TAX MAINTENANCE FUND
BEGINNING BALANCE 0.00 148,506.
52
REVENUES 16,730.7 133,716.
1 91
- -
TOTAL MAINTENANCE 16,730.7 282,223.
FUND REVENUES 1 43
- -
EXPENDITURES 1,472.00 88,351.7
2
= =
TOTAL MAINTENANCE 15,258.7 193,871.
FUND BALANCE 1 71

TAX SALE SURPLUS
County Collector Sheila Wyatt presented the following Tax Sale Surplus report to the
Commission:
Commissioner Strahan spoke about an article regarding the recent purchase of a public
barn, which stated that all of Road & Bridge would be moved to the barn. He clarified
that the information was incorrect; the entire operation would not be moved to that
location. He requested a correction be submitted in the paper.

RECESS
9:26 AM

RECONVENED
9:33 AM

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

NIKKI LAWRENCE – WORK SESSION W/ COMMISSION

The Commission reviewed the agenda and meeting attendance.

CONTRACTS

Nikki Lawrence informed the Commission that she is in the process of reviewing all
approved contracts, and is including a process checklist and a copy of the minutes in each
file as proof that all steps have been completed properly.
 2011 LEGISLATIVE PRIORITIES

The Commission decided to postpone this discussion for a later date.

EQUAL EMPLOYMENT OPPORTUNITY PLAN SHORT FORM

County Attorney Bob Paulson presented the proposed Equal Employment Opportunity
Plan Short Form to the Commission for their review.

Commissioner Strahan moved to not discriminate in job hiring based on male or female
gender. Motion died for lack of a second.

Commissioner Strafuss moved to approve the EEOP Short Form as follows:
Commissioner Pennel seconded the motion. The motion passed by vote: The motion
passed by vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

SIGNAGE FOR JUDICIAL FACILITY
Commissioner Strafuss discussed the possible purchase of a sign to be placed on Shorty
Cooper to direct citizens to the Judicial Facility. The Commission agreed that they would
like a sign, but wanted further review before a choice was made in two weeks.

RECESS
10:18 AM

RECONVENED
10:25 AM

BOB PAULSON – WORK SESSION W/ COMMISSION

EXECUTIVE SESSION – LITIGATION, REAL ESTATE & PERSONNEL PER
SECTION 610.021 (1)(2) & (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo. 610.021
(1)(2) & (3). Commissioner Strahan seconded the motion. The motion passed by roll
call vote: Pennel (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
10:25 AM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strafuss (aye)
and Strahan (aye).

OUT OF EXECUTIVE
11:13 AM

STAFF DEPARTMENTAL MEETING – PURCHASING

Linda Gifford updated the Commission on the 2010 COPS Grant. The Commission
directed Linda to speak with Nikki Lawrence about the reporting necessary for the COPS
Grant.

STAFF DEPARTMENTAL MEETING – ROAD & BRIDGE

Frank Preston discussed dirt agreement procedures with the Commission.

Mr. Preston informed the Commission that the Road & Bridge staff would be reverting
back to working eight hour days when the fall time change takes place.

Mr. Preston and the Commission discussed on-going issues with FEMA mapping.
Mr. Preston discussed legal claims filed against the County due to chip-seal. He reported
that the claims had been denied by the County’s insurance agency. Commissioner
Strahan stated his desire to have the damages to pay for.

Mr. Preston discussed road petitions with the Commission.

RECESS
12:00 PM

RECONVENED
1:00 PM

FLOOD PLAIN MAPS PUBLIC MEETING

The Commission clarified that the meetings intent was for any comments that they may
have to be sent to FEMA.

Assessor James Strahan pointed out that assessments for land and homeowners falling
within the Flood Plain could be negatively affected. Mr. Strahan suggested the
Commission begin the process of establishing reference points throughout the County to
aid in driving down the costs of reviewing the accuracy of the Flood Plain maps down the
road.

Mr. Coxie asked for direction from the Commission on how to proceed.

After discussion, it was decided that Mr. Coxie would work in collaboration with the GIS
department to create a list of any landowners whose parcels touch the flood plain. This
list would then be used to create a notification letter for those individuals, alerting them
to flood plain changes and announcing a public meeting date for them to voice their
concerns. They further requested that the letters be sent to any municipalities within the
flood plain, and to all surveyors within the County.

The Commission asked that Mr. Coxie provide them with an update on the producing of
the letters by Thursday, October 14th at 1:00 pm.

RECESS
2:07 PM

RECONVENED
3:00 PM

EXECUTIVE SESSION – LITIGATION & CONTRACTS PER SECTION 610.021
(1) & (12)
Commissioner Strafuss moved to go into Executive Session pursuant to RSMo. 610.021
(1) & (12). Commissioner Strahan seconded the motion. The motion passed by roll call
vote: Pennel (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
3:02 PM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strafuss (aye)
and Strahan (aye).

OUT OF EXECUTIVE
4:57 PM

Presiding Commissioner Pennel declared a recess.

RECESS
4:57 PM

The minutes were taken and typed by Cristy Smith, Deputy Clerk.