Commission Minutes

OFFICIAL MINUTES
October 25, 2010, 9th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00 AM with
Danny Strahan and Jim Strafuss present, and Chuck Pennel absent. County Clerk, Donna
Neeley swore Jim Strafuss in as Temporary Presiding Commissioner. The following
proceedings were had and made a matter of record:

PRAYER & PLEDGE OF ALLEGIANCE

Mary Thatcher led the prayer and Commissioner Strafuss led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strahan moved to approve the minutes of 10/14, 10/18 and 10/20/2010.
Commissioner Strafuss seconded the motion. The motion passed by vote: Strahan (aye)
and Strafuss (aye).

ACCOUNTS PAYABLE

Commissioner Strafuss moved to approve checks 321948 to 322012 and
Warrant 5288 and Commissioner Strahan seconded the motion. The motion passed by
vote: Strahan (aye) and Strafuss (aye).

PUBLIC COMMENT

Bob Schantz commented on the endorsement of several local Republicans for
Independent candidate David Tate.

Don Earnhardt pointed out that Mr. Schantz had used the podium for the purpose of
electioneering which is in violation of election laws.

Frank Preston announced that fall cleanup would be on Friday 10/29 during normal
business hours, and Saturday10/30 from 8-12 at both the transfer station and the HWY
160 location.

RECESS
9:10 AM

RECONVENED
9:15 AM
County Clerk Donna Neeley reminded the Commission and all present that absentee
voting is in progress and electioneering cannot occur inside the court house or within 25’
of any entrance.

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

AGENDA REVIEW

The Commission discussed the Planning & Zoning public meeting tonight at the
Kirbyville Middle school at 7:00 pm.

The Commission discussed the upcoming Park Board meeting on Thursday, 10/28 at 7:00
pm in the Commissioner’s Hearing Room. Commissioner Strafuss encouraged all to
attend.

BOB PAULSEN – WORK SESSION W/ COMMISSION

EXECUTIVE SESSION – LITIGATION, REAL ESTATE & PERSONNEL PER
SECTION 610.021(1)(2) & (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo. 610.021
(1)(2)(3). Commissioner Strahan seconded the motion. The motion passed by roll call
vote: Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
10:25 AM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Strafuss (aye), Strahan (aye)
and Pennel (absent).

OUT OF EXECUTIVE
10:10 AM

RECESS
10:10 AM

RECONVENED
11:00 AM

PLANNING & ZONING CODE BOOK REVIEW

The Commission held a work session to identify controversial or confusing issues in the
current code book on a page by page basis. Commissioner Strahan asked that 10 pages be
reviewed in today’s work session. The issues would then be prioritized for review by the
Planning & Zoning Commission.

Danny Strahan left the meeting necessitating a brief recess.

RECESS
11:35 AM

RECONVENED
11:37 AM

Discussion of the Planning & Zoning codes continued, identifying several definitions that
are insufficient, contradictory and/or unnecessary. The Commission tasked Eddie Coxie
to review these definitions and submit revisions where appropriate at a later date. The
Commission decided to continue with its page by page review of the code on October 27,
2010 at 9:00 am.

RECESS
12:20 PM

RECONVENED
1:30 PM

STAFF DEPARTMENTAL MEETING – ROAD & BRIDGE

Frank Preston presented a letter regarding the Snow Rodeo event with the desire to make
snow plow training mandatory. He also stated that several employees were requesting
vacation times for that date because they did not wish to participate. The Commission
expressed support for sending the letter and requiring the training.

Frank Preston expressed thanks to Shawn McKinley for setting up the Transfer Station
web page. The page will be transferred to an independent tab rather than being placed
under the Road & Bridge tab.

Frank Preston updated the Commission on the following:

• Microsurfacing starting Thursday with weather permitting.
• County-wide sign inventory: up-to-date on Stop sign regulations, all
replacements with high-prismatic/high intensity signs.
• Road & Bridge department has some older radios that must be switched
from broadband to narrow band to be compliant with Homeland Security
regulations. Frank had begun the process to determine costs.
• Fuel stations accuracy: west side station is unable to be calibrated due to
the type of pump; preliminary research into acquiring new pumps and a
card lock system: $6500-8500 per site. Fuel logs reflect a 10% inaccuracy.
The new system would eliminate this inaccuracy and increase
 accountability. Commissioner Strafuss asked that Frank prepare a cost
savings report.
• Road & Bridge was sealing the walking path today.
• Gave a reminder that the TCTAB would meet that afternoon at 3:00pm.
• Commissioner Strafuss informed those present on the TIGER II Grant
awards: Missouri received no grant money for the 2010 year.

DELTA DENTAL

Lynn Pyle from Delta Dental presented a claims report to the Commission outlining the
County’s usage of the dental insurance program. She also presented cost savings ideas
including a cost-sharing program with employees.

PLANNING & ZONING MEETING

Commissioner Strafuss proposed setting a one-time 5 minute limit for speakers at
tonight’s meeting. The purpose of the meeting was to hear public concerns and issues.

Presiding Commissioner Pennel declared a recess.

RECESS
2:25 PM

The minutes were taken and typed by Danielle Harrison, Deputy Clerk.