Commission Minutes

OFFICIAL MINUTES
November 8, 2010, 15th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 8:00 AM with
Chuck Pennel, Danny Strahan and Jim Strafuss present. The following proceedings were
had and made a matter of record:

PRAYER & PLEDGE OF ALLEGIANCE

Sherrie Veltkamp led the prayer and Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve the minutes of 10/27, 10/29, 11/1 and
11/4/2010. Commissioner Strahan seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE, JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable and transfers as follows:

DAT 11/8/2010
E

CHECKS WARRANTS
322110 322191 5293 5297
5294 5298
5295
5296

Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye) and Strafuss (aye).

PUBLIC COMMENT

Don Ehrhardt spoke to the Commission on the agricultural classification of his land, the
Hancock amendment and building codes. He read aloud the following statement to the
Commission:
 NEW/OLD BUSINESS
INMATE SECURITY FUNDING RSMO 488.5026

Bob Paulson and the Commission discussed the funding and informed Sheriff Jimmie
Russell that it had already been handled.

MONTHLY BUDGET REPORT

Auditor Rick Findley presented the monthly budget report to the Commission as follows:

EXPBY TANEY COUNTY October
DEPT 31,
2010
EXPENSES BY DEPARTMENT

2008 2009 2010 2010 ACTUA
L%
ACTUA ACTUA APPRO ACTUA
LS LS VED LS

EXPENSES
101???? COMMISSION 336,461. 327,236. 329,300. 325,631. 99%
... 99 38 00 63
102-??- CLERK 168,184. 188,035. 191,429. 151,578. 79%
??? 08 68 00 01
103-??- ELECTIONS 182,762. 14,798.4 151,787. 99,891.0 66%
??? 40 6 96 6
104-??- BUILDINGS & 514,375. 975,458. 846,472. 665,017. 79%
??? GROUNDS 87 71 00 28
105-??- EMPLOYEES 2,079,15 2,120,64 2,050,13 1,578,81 77%
??? FRINGE BEN 9.69 2.53 3.43 9.51
106-??- TREASURER 80,907.0 85,503.6 86,430.0 70,300.8 81%
??? 0 2 4 5
107-??- COLLECTOR 213,054. 227,036. 240,764. 184,609. 77%
??? 69 39 20 24
108-??- CIRCUIT CLERK 267,536. 274,250. 318,724. 231,592. 73%
??? 62 84 00 78
109-??- COURT 884.67 834.01 2,112.00 683.89 32%
??? REPORTER
110-??- ASSOCIATE 35,881.8 0.00 0.00 0.00 #DIV/0!
??? COURT DIV 1 3
111-??- COURT 26,399.5 37,505.6 42,750.0 31,344.9 73%
??? ADMINISTRATIO 0 1 0 6
N
112-??- PRESIDING 60,541.1 56,064.1 65,548.1 46,443.7 71%
??? CIRCUIT JUDGE 1 9 6 4
113-??- PUBLIC 92,992.4 100,280. 91,779.8 79,832.2 87%
??? ADMINISTRATOR 0 10 4 6
114-??- OTHER EXPENSE 8,713,89 2,994,40 10,895,9 1,632,78 15%
??? 8.90 1.71 00.00 0.70
115-??- AUDITOR 168,093. 176,168. 144,382. 119,821. 83%
??? 82 56 00 79
116-??- CHILD SUPPORT 27,150.5 733.40 0.00 0.00 #DIV/0!
??? 0
117-??- SHERIFF 2,370,48 2,371,27 2,451,54 2,007,45 82%
??? 5.58 5.00 6.36 4.99
118-??- JAIL 1,448,52 1,295,84 1,441,14 1,000,64 69%
??? 7.61 1.78 5.00 7.89
119-??- PROSECUTING 619,441. 653,462. 618,355. 566,711. 92%
??? ATT 96 18 77 43
120-??- JUVENILE 125,414. 119,485. 133,124. 105,813. 79%
??? 30 13 02 74
121-??- CORONER 45,001.0 45,879.6 47,030.0 38,957.5 83%
??? 6 0 0 6
124-??- TRANSFERS/DEBT 1,505,48 1,423,20 1,923,77 1,461,86 76%
??? SERVICE 0.14 8.39 4.92 3.77
125-??- ASSOC COURT 28,030.8 400.00 0.00 600.00 #DIV/0!
??? DIV 2 8
126-??- CIRCUIT CLERK 34,763.0 98,862.4 112,271. 72,687.4 65%
??? 5 8 20 2
127-??- INDUSTRIAL DEV 22,037.0 100,367. 127,500. 71,565.8 56%
??? 6 58 00 2
128-??- HUMAN 0.00 0.00 34,664.0 29,027.7 84%
??? RESOURCES 0 8
130-??- PLANNING & 227,636. 323,257. 395,034. 334,564. 85%
??? ZONING 56 62 86 76
133-??- EXTENSION 47,739.8 47,385.6 47,642.0 36,530.2 77%
??? 6 5 0 7
134-??- SEWER 366,889. 365,684. 345,941. 310,486. 90%
??? 27 29 60 27
135-??- INFORMATION 355,876. 417,940. 430,513. 340,333. 79%
??? SYSTEMS 93 62 90 46
136-??- ANIMAL 163,349. 152,821. 169,000. 168,996. 100%
??? CONTROL 43 25 00 84
137-??- EM 110,369. 73,308.8 170,114. 57,070.7 34%
??? MANAGEMENTS 17 8 00 7
140-??- AIRPORT 991,286. 1,144,09 1,276,62 438,373. 34%
??? 24 3.17 4.80 72

TOTAL 21,430,6 16,212,2 25,181,7 12,260,0 49%
14.17 23.81 95.06 34.19
101-30- GCR BEGINNING 18,628,3 13,051,0 0.00 10,256,8 #DIV/0!
000 BALANCE 44.77 82.10 89.62
1018??? GCR TOTAL 15,853,3 13,418,0 13,681,8 11,567,8 85%
... REVENUES 51.50 31.33 80.73 84.54
GCR TOTAL 21,430,6 16,212,2 25,181,7 12,260,0 49%
EXPENDITURES 14.17 23.81 95.06 34.19
- - - - -

FUNDBALANCE TANEY COUNTY
10/31/10 BUDGET
FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

GENERAL COUNTY
REVENUE
BEGINNING BALANCE $0.00 $10,256,889.62
REVENUES 1,276,881.49 11,567,884.54
- -
TOTAL REVENUES GCR 1,276,881.49 21,824,774.16
 - -
TOTAL GCR 1,048,607.23 12,260,034.19
EXPENDITURES
= =
TOTAL GCR FUND 228,274.26 9,564,739.97
BALANCE

ROAD & BRIDGE total r&b
BEGINNING BALANCE 0.00 326,237.44 5,316,452.09
REVENUES 108,982.44 3,090,787.11 8,763,707.99
- -
TOTAL RB REVENUES 108,982.44 3,417,024.55 14,080,160.08
- -
EXPENDITURES 233,128.02 1,846,044.85 7,852,209.49
= =
TOTAL RB FUND (124,145.58) 1,570,979.70 6,227,950.59
BALANCE

ROAD & BRIDGE TRUST
BEGINNING BALANCE 0.00 4,990,214.65
REVENUES 696,641.09 5,672,920.88
- -
TOTAL RBT REVENUES 696,641.09 10,663,135.53
- -
EXPENDITURES 273,241.76 6,006,164.64
= =
TOTAL RBT FUND 423,399.33 4,656,970.89
BALANCE

ASSESSMENT FUND
BEGINNING BALANCE 0.00 23,917.23
REVENUES 1,930.25 462,289.85
- -
TOTAL AF REVENUES 1,930.25 486,207.08
- -
EXPENDITURES 51,431.18 518,957.25
= =
TOTAL ASSEMENT FUND (49,500.93) (32,750.17)
BALANCE

ELECTION FUND
BEGINNING BALANCE 0.00 19,767.89
REVENUES 15,791.91 24,186.64
- -
TOTAL ELECTION 15,791.91 43,954.53
REVENUES
- -
EXPENDITURES 21,558.70 43,008.33
= =
TOTAL ELECTION FUND (5,766.79) 946.20
BALANCE

TRANSFER STATION FUND
BEGINNING BALANCE 0.00 695,113.21
REVENUES 100,288.11 744,179.01
- -
TOTAL TS REVENUES 100,288.11 1,439,292.22
- -
EXPENDITURES 88,479.77 804,113.98
= =
TOTAL TS FUND BALANCE 11,808.34 635,178.24

FUNDBALANCE TANEY COUNTY
10/31/10 BUDGET
FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

LEPC FUND
BEGINNING BALANCE $0.00 $11,530.56
REVENUES 9.67 1,140.76
- -
TOTAL LEPC REVENUES 9.67 12,671.32
- -
EXPENDITURES 0.00 5,370.65
= =
TOTAL LEPC FUND 9.67 7,300.67
BALANCE

LAW ENFORCEMENT
TRAINING FUND
BEGINNING BALANCE 0.00 7,134.60
REVENUES 3,208.40 7,155.15
 - -
TOTAL LET REVENUES 3,208.40 14,289.75
- -
EXPENDITURES 0.00 2,741.42
= =
TOTAL LET FUND 3,208.40 11,548.33
BALANCE

PROSECUTING ATTORNEY
TRAINING FUND
BEGINNING BALANCE 0.00 5,934.04
REVENUES 116.53 1,161.60
- -
TOTAL PAT REVENUES 116.53 7,095.64
- -
EXPENDITURES 440.74 2,287.19
= =
TOTAL PAT FUND (324.21) 4,808.45
BALANCE

COUNTY INSURED FUND
BEGINNING BALANCE 0.00 3,700.96
REVENUES 302.00 61,051.81
- -
TOTAL COUNTY INSURED 302.00 64,752.77
REVENUES
- -
EXPENDITURES (1,268.51) 60,662.64
= =
TOTAL COUNTY INSURED 1,570.51 4,090.13
FUND BALANCE

911 FUND
BEGINNING BALANCE 0.00 770,624.01
REVENUES 45,025.23 446,518.73
- -
TOTAL 911 REVENUES 45,025.23 1,217,142.74
- -
EXPENDITURES 17,948.73 649,142.70
= =
TOTAL 911 FUND 27,076.50 568,000.04
BALANCE
USE TAX

FUNDBALANCE TANEY COUNTY
10/31/10 BUDGET
FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

SEWER FUND
BEGINNING BALANCE $0.00 $26,071,916.94
REVENUES 722,666.56 6,044,943.59
- -
TOTAL SEWER REVENUES 722,666.56 32,116,860.53
- -
EXPENDITURES 453,294.52 7,341,059.76
= =
TOTAL SEWER FUND 269,372.04 24,775,800.77
BALANCE

SEWER DESIGNATED
FUND
EXPENDITURES

= =
TOTAL ALL SEWER FUNDS 269,372.04 24,775,800.77
= =

SHERIFF CIVIL FUND
BEGINNING BALANCE 0.00 156,414.18
REVENUES 5,234.68 57,577.83
- -
TOTAL SHERIFF CIVIL 5,234.68 213,992.01
REVENUES
- -
EXPENDITURES 759.96 32,545.89
= =
TOTAL SHERIFF CIVIL 4,474.72 181,446.12
FUND BALANCE

TAX MAINTENANCE FUND
BEGINNING BALANCE 0.00 148,506.52
REVENUES 5,408.69 139,125.60
- -
TOTAL MAINTENANCE 5,408.69 287,632.12
FUND REVENUES
- -
EXPENDITURES 3,111.62 91,463.34
= =
TOTAL MAINTENANCE 2,297.07 196,168.78
FUND BALANCE

The Commission discussed upcoming budget planning with Mr. Findley.

Commissioner Strafuss announced the sales tax report amount to the public.

The Commission discussed the upcoming Veteran’s Day activities.

Assessor James Strahan asked the media to notify the public that the new personal
property exemption for POW’s would be applied in 2010.

RECESS
9:37 AM

RECONVENED
9:48 AM

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

PARK BOARD RECOMMENDATIONS

Commissioner Strahan presented the minutes of the last Park Board meeting to the other
Commissioners for their review.

Commissioner Strafuss moved to approve a not to exceed amount of $500 to repair
vandalism at Mincy Park. Commissioner Strahan seconded the motion. The motion
passed by vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

NIKKI LAWRENCE – WORK SESSION W/ COMMISSION

AGENDA REVIEW

The Commission reviewed the agenda with Nikki Lawrence.

NUISANCE CASES
The Commission requested that Nikki contact Frank Preston in Road & Bridge to
schedule dumping at an appropriate time at the transfer station for case #10-0818A, and
to bring the case back to the Commission in two weeks.

HPRP MONTHLY REPORT

Nikki Lawrence presented the following reports to the Commission:
Commissioner Strafuss moved to approve the amended budget and the October 2010
HPRP monthly expenditure report. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

CLEO AGREEMENT

Commissioner Strafuss moved to appoint Ron Houseman for the 2011 CLEO
Representative. Commissioner Strahan seconded the motion. The motion passed by
vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

BOB PAULSON – WORK SESSION W/ COMMISSION

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo. 610.021
(1)(2)(3) & (4). Commissioner Strahan seconded the motion. The motion passed by roll
call vote: Pennel (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
10:15 AM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strafuss (aye)
and Strahan (aye).

OUT OF EXECUTIVE
11:12 AM

PARK BOARD RECOMMENDATIONS

Commissioner Strafuss moved to allocate $1,409.29 for the Protem pavilion park and an
additional $1,000 for the Mincy Park for cattle panels. Commissioner Strahan seconded
the motion. The motion passed by vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

STAFF DEPARTMENTAL MEETING – ROAD & BRIDGE

Frank Preston reported positive feedback on the Snow Rodeo and thanked the
Commission for their attendance.

Mr. Preston discussed a request for a dozer to be used at a recent brush fire to create fire
breaks. He inquired if in the future the Commission would like to create an open
agreement for shared services and/or resources between agencies in cases of extreme
emergency, or if those should be handled on a case-by-case basis. The Commission
directed Mr. Preston to speak with Mr. Paulson.
Mr. Preston discussed the storing and disposal of wood at the Hilda shop. The
Commission stated that they would consider the matter and readdress it the following
week.

Mr. Preston stated that he had made inquiries into the replacement of fuel pumps, and
was still working on the question.

Mr. Preston asked for clarification with the road acceptance policy and the supplying of
tinhorns.

STAFF DEPARTMENTAL MEETING – 911 ADMINISTRATION

Tammy Hagler updated the Commission on the daily operation issues in the 911
Administration office. She spoke regarding the phone system, phone billing, the
mapping processes and the extra revenue being generated by the Competitive Local
Exchange Carriers.

Commissioner Pennel moved to table the Executive Session - Personnel to 1:00 pm, if
needed. Commissioner Strafuss seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye) and Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
11:51 AM

The minutes were taken and typed by Cristy Smith, Deputy Clerk.