Commission Minutes

OFFICIAL MINUTES
November 10, 2010, 16th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 8:45 AM with
Chuck Pennel and Danny Strahan present, and Jim Strafuss present via teleconference.
Commissioner Strafuss entered the meeting at 9:13 A.M. The following proceedings
were had and made a matter of record:

VERIZON WIRELESS

Nikki spoke to the Commission on behalf of Brenda Neal. Brenda Neal has been unable
to receive calls from the Sheriff and Judges when she is at home. Different options were
discussed. Nikki was directed to call Verizon regarding a trial run on a network extender
device and a loaner phone with better reception. Nikki will re-post for a discussion in two
weeks.

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

Nikki addressed the Commission regarding concerns on a nuisance case on cannonball
loop. Discussion ensued. Nikki will re-post for Monday.

APPROVAL OF PAYROLL

Commissioner Strahan moved to approve payroll as follows:

PAYROLL DATE: November 12, 2010

GCR: 111572 - 111589

RB: 111552 - 111567

AF: 111568 - 111570

TS: 111571

911: none

Manual Warrants: 5299 - 5300

Accounts Payable: 322192 – 322211
Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (nay),
Strahan (aye) and Strafuss (aye).

PROCESSING PAYROLL EARLY

Dawn Bilyeu addressed the Commission on processing payroll early. The Commission
directed Dawn to contact the office holders, so they can turn payroll in early and process
payroll early for Thanksgiving and Christmas.

RETIREMENT ORDINANCE

Retirement Ordinance has expired. Bob Paulson briefed the Commission on what the
retirement ordinance is: When someone retires they receive $200.00 per year and they
agree not to work for the county for a year without paying the money back. Discussion
about extending the ordinance was discussed. Chuck Pennel read the retirement policy
aloud.

Commissioner Pennel made a motion to extend the retirement ordinance through
December 31, 2010 with modifications. Motion died for lack of second.

Dixie was directed to call our insurance company and ask about the extension of cobra
for employees that retire from the county.

Discussion ensued.

Discussion was tabled. Re-post for Monday.

RECESS
9:43 AM

RECONVENED
9:51 AM

MAC DELEGATE

Commissioner Pennel moved to appoint Commission Strafuss as MAC Delegate.
Commissioner Strahan seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye) and Strafuss (aye).
 EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021.3

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo. 610.021
(3). Commissioner Pennel seconded the motion. The motion passed by roll call vote:
Pennel (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
9:53 AM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strafuss (aye)
and Strahan (aye).

OUT OF EXECUTIVE
10:12 AM

WORK SESSION WITH ARMY CORP OF ENGINEERS

1. Slough Hollow - Mike Armstrong with Arkansas Game and Fish spoke to the
Commission about the additional 1 foot elevation of slough hollow road due to the
current operation of the lake/flooding concerns. Mr. Armstrong gave the Commission a
hand out of the model.

Frank Preston addressed the Commission regarding the cost of the chip and seal at
$18,000 per mile verses asphalt at $50,000 per mile. Discussion ensued.

Dale Gunner with Arkansas Game and Fish spoke to the Commission regarding the
responsibility of the Corp. of Engineers to maintain the status quo.

Mike Armstrong with Arkansas Game and Fish stated that slough hollow is the first road
on their agenda due to the size of the project.

2. K-Dock - Mike Armstrong addressed the Commission on the K-Dock issue.

John Heiser addressed the Commission on the need for the environmental assessement at
K-Dock. They did not receive any funding to fill in the dip on K-Dock.

Commissioner Strahan brought up a concern about the dip on K-Dock. We have county
roads and county residents on the other side of the dip on K-Dock this is causing
problems. We need to move forward with this K-Dock project.

John Heiser spoke to the Commission regarding reasonable alternatives.
Frank Preston was directed to see Great River Engineering to check on materials for this
project.

Discussion ensued.

3. Partnership Agreement was discussed.

The process discussed is for the county to request an out grant from the corp. of
engineers. The Corp of Engineers will forward the request of an out grant to the little
rock facility.

4. Lake Access Road Improvements - Ben Bremer with Arkansas Game and Fish
discussed lake access road improvements on K-Dock with the Commission.

Commissioner Strahan moved to finish the driving surface of Slough Hollow to 664.
Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye) and Strafuss (aye).

Mark Case spoke to the Commission regarding roads and road improvements.

John Heiser spoke to the Commission regarding maps and who is responsible to maintain
the roads on the map. (The Corp of Engineers or the County).

Discussion about requesting an out grant and including legal description’s for each road
on the out grant. Submit the out grant to the Corp of Engineers and they will request an
amendment.

5. Parks – Hwy K & Kissee Mills - John Heiser spoke to the Commission about Kissee
Mills Park, flooding, health and sanitation concerns. He also discussed Hwy K.

Bob Paulson spoke to the Commission regarding the county’s 10 year maintenance
agreement on the kissee mills park.

Discussion ensued.

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021.3

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo. 610.021
(3). Commissioner Pennel seconded the motion. The motion passed by roll call vote:
Pennel (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
11:49 AM

See Executive Session minutes for actions if any.
Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strafuss (aye)
and Strahan (aye).

OUT OF EXECUTIVE
12:15 PM

RECESS
12:15 PM

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021.3

Commissioner Pennel moved to go into Executive Session pursuant to RSMo. 610.021
(3). Commissioner Strafuss seconded the motion. The motion passed by roll call vote:
Pennel (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
12:55 PM

See Executive Session minutes for actions if any. The Commission remained in
Executive Session for Economic Development Director interviews.

OFFICE OF ECONOMIC DEVELOPMENT EXECUTIVE DIRECTOR
INTERVIEWS CLOSED SESSION PURSUANT TO 610.021.3

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Pennel (absent), Strafuss
(aye) and Strahan (aye).

OUT OF EXECUTIVE
3:03 PM

Temporary Presiding Commissioner Strafuss declared a recess.

RECESS
3:03 PM

The minutes were taken and typed by Angelia Edwards, Deputy Clerk.