Commission Minutes

OFFICIAL MINUTES
December 22, 2010, 31st DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commissioner’s Hearing Room at 9:00 AM with
Chuck Pennel and Danny Strahan present, and Jim Strafuss absent. The following
proceedings were had and made a matter of record:

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

APPROVAL OF ACCOUNTS PAYABLE & TRANSFERS

Commissioner Strahan moved to approve accounts payable and transfers as follows:

DATE 12/20/2010

CHECKS WARRANTS
322805 322894 5316

Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye) and Strafuss (absent).

APPROVAL OF MINUTES

Commissioner Strahan moved to approve the minutes of December 13, 15, & 17, 2010.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye) and Strafuss (absent).

911 ADMINISTRATIVE FEES

Kent Vanderpool, Chairman of the Advisory Board asked the Commission to waive the
administrative fees of $18,697.11 due to the fact that they do not feel they use the
administration.

Auditor Rick Findley stated that the County has not previously charged the 911
administration fees.

Commissioner Strahan moved to waive the fees based on the recommendation of the Mr.
Vanderpool. Commissioner Pennel seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye) and Strafuss (absent).
 STAFF DEPARTMENTAL MEETING – ROAD & BRIDGE

SNOW REMOVAL POLICY

Frank Preston informed the Commission that there may need to be changes in the snow
plowing plan. He stated that MoDOT has significantly decreased their material supplies
for 2011, and this change would result in poor State road conditions in traveling to the
County roads. He stated that he had concerns with public perception when State roads
would be un-cleared and County neighborhood roads would be.

Commissioner Strahan stated that his opinion was to maintain the same process. The
Road & Bridge crews would drop their plows as soon as they left the shop and would
clear all the way to their route, and then clear the route itself. MoDOT would be left to
clear and treat their roads. Commissioner Pennel agreed to maintain the status quo and
send a press release.

The Commission directed Mr. Preston to receive quote permissions from MoDOT and to
send out the press release.

OZARK BEACH SEWER ACCOUNTS PAYABLE

The Sewer Board passed the payment of $228,074.22, paid out in ten two-party checks,
with a final lien waiver, to the subcontractors before Christmas.

Commissioner Pennel moved to approve and release the $228,074.22 with ten two-party
checks to the subcontractors, and an eleventh check to Larry Snyder & Company that is
owed to him.

Commissioner Strahan requested a two minute recess to confer with John Soutee of the
Sewer Department.

RECESS
9:38 AM

RECONVENED
9:45 AM

Commissioner Strahan seconded the motion, after advisory from Sewer Board and Legal
staff that all documentation would be provided to the Auditor’s office. The motion
passed by vote: Pennel (aye), Strahan (aye) and Strafuss (absent).

RETIREMENT ORDINANCE

Commissioner Strahan moved to table the Retirement Ordinance to the following week,
due to the absence of Commissioner Strafuss. Commissioner Pennel seconded the
motion. The motion passed by vote: Pennel (aye), Strahan (aye) and Strafuss (absent).
 PLANNING & ZONING CODE BOOK

Planning & Zoning Administrator Eddie Coxie updated the Commission on the on-going
code book revisal process. He stated that he was currently on page 48, at the end of
Chapter 3, and expects to have that Chapter done by the end of the week.

Mr. Coxie gave the Commission copies of the yearly attendance or Board members, and
gave them the recommendations from the Planning Board for permit extensions, duplexes
and subdivision of land.

WHITE FAMILY CEMETERY

Mr. Coxie notified the Commission that the Planning Board had approved the creation of
a family cemetery on Lakeshore Drive, and that the request would be presented before
them for approval soon.

PLANNING & ZONING CODE BOOK – CONTINUED

Joe Tarvin, EGIS Engineering, expressed his concerns that the Commission was
considering terminating the contract with them. He pointed out that the current contract
includes sections that allow for changes in scope. He asked that if the company had
wronged in any way, the Commission inform him of those mistakes. He requested that
the record reflect his desire to continue with the current contract, and that no decisions
involving change happen while he was recovering from surgery in January.

Presiding Commissioner Pennel declared a recess.

RECESS
10:15 AM

The minutes were taken and typed by Cristy Smith, Deputy Clerk.